---
title: "Roles"
description: "An approver can be assigned a role. Visma.net Approval comes pre-configured with a role named Approver (default) and you can add more roles as you wish. These roles are used to determine the right approver in each step of the workflow."
lang: en
languages:
  en: https://docs.vismasoftware.no/approval/online_help/configuration/roles/index.md
lastmod: 2026-01-28
---

> Documentation index: https://docs.vismasoftware.no/approval/online_help/configuration/llms.txt


# Roles

Last modified January 28, 2026

> An approver can be assigned a role. Visma.net Approval comes pre-configured with a role named Approver (default) and you can add more roles as you wish. These roles are used to determine the right approver in each step of the workflow.


> **Important**:
>
> This functionality is only accessible for system administrators.

## How to add a new role

1. Go to **Configuration - Roles**.
1. Click the **Add** icon.
1. Enter a new, unused role name.
1. Click **Save**.

## How to edit a role names

1. Go to **Configuration - Roles**.
1. Click on an existing role.
1. Click the **Edit** icon.
1. Change the role name.
1. Click **Save**.

The role name is automatically updated in the approval hierarchy. Existing role assignments are also updated.

## How to delete a role

1. Go to **Configuration - Roles**.
1. Click on an existing role.
1. Click the **Delete** icon.
1. If the role is already assigned to a user, you will receive a warning message. Click **Yes** if you are sure that
you want to delete the roles and associated assignments and rules. Click **No** to cancel the role deletion.

The role is deleted and the associated assignments are also deleted.


---

[View this page](https://docs.vismasoftware.no/approval/online_help/configuration/roles/)