---
title: "Workflows"
description: "The workflow determines if and how an incoming document is distributed to approvers."
lang: en
languages:
  en: https://docs.vismasoftware.no/approval/online_help/configuration/workflows/index.md
lastmod: 2024-07-10
---

> Documentation index: https://docs.vismasoftware.no/approval/online_help/configuration/workflows/llms.txt


# Workflows

Last modified July 10, 2024

> The workflow determines if and how an incoming document is distributed to approvers.


> **Important**:
>
> This functionality is only accessible for system administrators. Users who use Visma.net Approval in combination
with **Visma Document Center** do not have access to this window as the workflow is determined in Visma Document Center.

A workflow is only considered to be established if at least one approver can be identified for all steps which require
an approver. If no approver is identified for a mandatory step – or if all steps are skipped based on the
set up of the workflow – then the workflow cannot be established and the document is considered **blocked**.

Blocked documents arrive in the [Document overview](https://docs.vismasoftware.no/approval/online_help/actions_for_system_administrators/document_overview/index.md) window in the blocked state. This can only be accessed by a
system administrator.

A workflow is composed of one or more steps. All approvers of one step receive the document at the same time.

Once a step is completed, approvers of the next step receive the document. A step can be conditional depending on the value of the document – and steps can be skipped if a chosen value is not exceeded. When the last step is completed or when the document is rejected, the document is sent back to the other service with the updated status.


---

[View this page](https://docs.vismasoftware.no/approval/online_help/configuration/workflows/)


## In this section


- [Set up workflows](https://docs.vismasoftware.no/approval/online_help/configuration/workflows/set_up_workflows/index.md): You can create multiple workflows per document type, but you can only activate one workflow per document type. This means that instead of changing the active…