/expense/faq/for_admins/reports/bookkeeping section 2026-05-11T13:56:21+02:00 # Bookkeeping Here you'll find answers to the most frequently asked questions about bookkeeping. /expense/faq/for_admins/reports/bookkeeping/bookkeepingfile_format page 2026-05-11T13:56:21+02:00 # What format can I download the Bookkeeping file to, and what does it contain? The bookkeeping file can be downloaded into three different formats; Report (pdf), CSV file and Visma Nova. The csv file contains: | Column | Comment | | ---- | ---- | | Employee | Employee ID | | Claim ID | The claim number | | Description | The description of the claim | | BookkeepingDate | The date when the transfer file was created | | TransactionDate | The date of the transaction in Expense whether it being an allowance, an expense or a mileage transaction | | Type | Allowance, mileage, expense type | | Purpose | Purpose added on the transaction | | Account | Account number | | VATCode | VAT code | | Debit | Total debit amount | | Credit | Total credit amount | | Currency | Local currency | | Taxable | 1=taxable, 0=tax free | | CostUnit 1-x | Entry in the respective cost unit fields | /expense/faq/for_admins/reports/bookkeeping/mark_bookkeeping_booked page 2026-05-11T13:56:21+02:00 # How do I mark the bookkeeping file as Booked? (for companies not integrated with an ERP solution) If you want to mark a paid claim as Booked, you first need to set the status to Transferred to bookkeeping. - Go to the menu **Reports** \> **Generate bookkeeping file** and select one or more claims you want to change status on. - Then you click the button **Download bookkeeping file**. - Select which format you want to download the file to. - The selectable options are report, CSV file and Visma Nova (Finnish ERP system). - Then you decide the transfer date and mark the checkbox **Transferred to bookkeeping**. - Please note that this checkbox is only available when the claims have status Paid. After you have changed the status, the claims will be visible in the menu **Bookkeeping files**. In this page you will see all created bookkeeping files within the selected from and until dates. - Click **Mark all as Booked** in the column header or the link **Mark as Booked** for each claim individually. - Confirm the status change and the selected claims are marked as Booked and no further action can be taken once this status is set. - This status is not shown for the regular user in the Home page, they will still see the claims as Paid.