expense/release-notes/2025-12-01-2026-allowance-rates-updated/ release-note 2025-12-01 allowance Updated 2026 mileage and daily allowance rates, including new foreign destinations, for all supported countries. 2025-12-01T00:00:00Z # 2026 allowance rates updated New allowance rates for 2026 have been updated in Visma.net Expense for all countries (Denmark, Finland, Norway, and Sweden). These updates include new rates for mileage allowances, daily allowances, and new abroad destinations. expense/release-notes/2025-12-01-expense-assistant-ai-suggestions-added/ release-note 2025-12-01 inbox Added an AI assistant that suggests relevant Inbox items for claims and expenses; enabled by default and configurable by admins. 2025-12-01T00:00:00Z # Expense Assistant AI suggestions added Visma.net Expense Assistant is a new AI-powered feature. The assistant automatically suggests which inbox items are most relevant for your claim or expense, based on existing information such as description, date, amount, etc. The Expense Assistant is enabled by default, but can easily be disabled by an administrator in the company settings by unchecking Use AI suggestions for Inbox. expense/release-notes/2025-11-01-data-extract-now-shows-approver-names/ release-note 2025-11-01 reporting Improved Data Extract to show approver names, including multiple approvers in the same column. 2025-11-01T00:00:00Z # Data Extract now shows approver names We have introduced an improvement to the Data extract report in Expense. The approver’s name is now displayed directly in the report list. If multiple approvers are involved, all their names will appear in this column in the file. expense/release-notes/2025-11-01-road-toll-calculation-improved-for-return-trips/ release-note 2025-11-01 travel Improved return-trip road toll calculations for Norwegian companies to prevent incorrect values. 2025-11-01T00:00:00Z # Road toll calculation improved for return trips We have released an improvement to our road toll calculation feature in Expense (for Norwegian companies) related to handling return trips. Previously, some customers were experiencing incorrect road toll values when selecting return trips. The round trip was then calculated with a 1-hour rule, as the user would have travel back and forward immediately. To improve this, we now calculate road tolls by separating the trips that will ensures more correct road toll values. expense/release-notes/2025-11-01-payroll-based-employee-status-introduced-for-payroll-integration/ release-note 2025-11-01 employees Replaced Active/Inactive with Payroll-based employee status for companies using Payroll integration. 2025-11-01T00:00:00Z # Payroll-based employee status introduced for Payroll integration We have updated how employee status is managed in Expense for companies using Payroll integration, aligning it with how filtering is handled in Employees/Payroll. New Payroll-based status Active in Payroll – employee has an active position. Inactive in Payroll – employee has an end date on the position or no position. This new status is shown on the employee card and replaces the current Active checkbox. The existing Active/Inactive flag is removed for companies with Payroll integration to ensure employees without an active position are shown as inactive and prevented from registering claims, while still retaining access to Expense. expense/release-notes/2025-10-01-regular-day-travel-can-be-set-as-default/ release-note 2025-10-01 travel Added support for Regular Day Travel as default with automatic allowance calculations and overnight-stay recalculation. 2025-10-01T00:00:00Z # Regular Day Travel can be set as default Employees who travel frequently can now set Regular day travel as the default option when registering trips and allowances. The system automatically calculates the correct allowances, but employees can still adjust this manually if the trip is not considered regular. When the field Allowed to register Regular day travel is enabled for an employee: The system automatically calculates the full taxable allowance in accordance with current regulations. The employee can still manually select the standard allowance if the trip is not regular. If the trip is not regular, the checkbox can be deselected before completing the registration. Allowance Calculation For trips lasting 6–12 hours or over 12 hours (both domestic and abroad), a fully taxable allowance is automatically calculated. For trips lasting at least 5 hours between 22:00 and 06:00, a tax-free rate is automatically applied. Changing a Trip to Include Overnight Stay When you modify a registered trip to include an overnight stay, the system automatically updates the relevant settings: Regular Day Travel: The checkbox for Regular day travel is automatically deselected to ensure the trip is processed correctly according to current regulations. Allowance: The system automatically recalculates the correct taxable and tax-free allowances based on the trip details, including overnight stay. All calculations are handled automatically by Expense. expense/release-notes/2025-09-01-inbox-bulk-add-filtering-and-workflow-improvements/ release-note 2025-09-01 inbox Improved Inbox with bulk add, filtering, and smoother transitions to claims, plus automatic receipt import from multiple sources. 2025-09-01T00:00:00Z # Inbox bulk add, filtering, and workflow improvements Available for selected customers (early access) Ability to add multiple items from the inbox at once Filtering of inbox items Improved transition between inbox and expense claims These enhancements provide a more efficient workflow and easier expense handling. Available for all users In the Inbox, receipts are collected from mail, credit card, GPS trip, Mobil expenses or mobil mileage. You can easily filter attachments by date or type, so you quickly find what you need. Email integration allows you to send or forward receipts and invoices directly to your personal Expense address. The documents automatically appear in your personal Inbox, making them readily available when registering expenses. This makes it easier to keep all receipts in one place without manual uploads. When you forward emails containing invoices or receipts, the documents are automatically attached to your expense entry. expense/release-notes/2025-09-01-mandatory-cost-unit-type-selection-added/ release-note 2025-09-01 configuration Added a setting to make selected cost unit types mandatory before employees can submit claims. 2025-09-01T00:00:00Z # Mandatory cost unit type selection added To ensure correct registration, administrators can now define that certain cost unit must be mandatory in Expense. A new field Mandatory for employees to select, has been added to the cost unit type. When this option is selected, employees will be required to choose a cost unit before they can save and send for approval. expense/release-notes/2025-08-01-danish-companies-can-hide-expense-abroad-option/ release-note 2025-08-01 claim-registration Added a setting for Danish companies to show or hide the Expense abroad option in claim registration. 2025-08-01T00:00:00Z # Danish companies can hide Expense abroad option Danish companies have the option to disable the Expense abroad feature. You can manage this under Settings, Claim registration settings by toggling the checkbox for Expenses Show abroad expense option. When enabled: Employees can select if the expense is abroad. Will be automatically selected if a different currency than default is chosen. When disabled: The checkbox for Expense abroad will be hidden for the employees. expense/release-notes/2025-07-01-emission-report-adds-custom-periods-and-employee-filtering/ release-note 2025-07-01 emissions Enhanced Emission Reporting with custom date ranges, employee filtering, and updated emissions setup on expense types. 2025-07-01T00:00:00Z # Emission Report adds custom periods and employee filtering Improvements have been made to Expense for more accurate emission calculations. Period Selection: You can now choose a custom period by specifying start and end dates. Employee Filter: It is possible to generate the report for one or multiple employees. Content: The report shows the number of instances, nights, and kilometers, in accordance with the configuration specified for the expense type under settings. Changes to Expense Types Expense types have a new Emissions tab. The fields Calculate emissions for this type and Emission Category have now been moved to this tab. When you check Calculate emissions for this type, you must link the expense type to an emission category. Some emission categories require additional settings to ensure more accurate calculation. These are: Accommodation Operation of Transport Equipment Transport by Air Transport by Railway Transport by Road Transport Services Transport by Water expense/release-notes/2025-07-01-emission-categories-now-require-category-specific-fields/ release-note 2025-07-01 emissions Introduced category-specific required fields and reporting rules for emissions, including fuel type and flight-time handling. 2025-07-01T00:00:00Z # Emission categories now require category-specific fields Accommodation Include the number of nights when registering this type. Mandatory fields during registration: Number of Nights Operation of Transport Equipment Include kilometers and fuel type for transport. Mandatory fields during registration: Number of Kilometers Fuel Type Transport by Air Include the number of flight hours. Mandatory field during registration: Total Flight Time The number of flight hours is automatically converted to kilometers in the emission report. Transport by Railway / Transport by Road / Transport Services / Transport by Water Include kilometers and fuel type for transport. Mandatory fields during registration: Number of Kilometers Fuel Type (not applicable to Transport by Water, where only kilometers are required). Standard Fuel Type The administrator can set a standard fuel type that automatically appears for the user. The user still has the option to change it as needed. User When a user registers an expense, they will need to fill out the necessary fields based on the selected emission category. Emission Reporting The Emission Reporting report takes into account the new settings in the emission categories. Accommodation: The number of nights is recorded as the number of instances. Operation of Transport Equipment, Transport by Railway, Transport by Road, Transport Services: The number of kilometers is entered in the “Amount of items” column. CO₂e (kg) is calculated based on the number of kilometers and the selected fuel type. Transport by Water: The number of kilometers is entered in the “Amount of items” column. CO₂e (kg) is calculated based on the number of kilometers. Transport by Air: The number of kilometers is entered in the “Amount of items” column. Flight hours are converted to kilometers, which are then used to calculate CO₂e (kg). Using Emission Reporting Today? Here’s What You Need to Do Next If you have implemented Climate Reporting, you must do the following setup on the expense types where emissions should be reported for more precise reporting. expense/release-notes/2025-07-01-additional-emission-category-fields-added-for-more-accurate-reporting/ release-note 2025-07-01 emissions Added additional emission-category fields to capture more detailed travel data and improve calculation accuracy. 2025-07-01T00:00:00Z # Additional emission-category fields added for more accurate reporting For the following emission categories, you can provide extra information to ensure a more accurate calculation of emissions: Accommodation Operation of Transport Equipment Transport by Air Transport by Railway Transport by Road Transport Services Transport by Water Here’s How: Select the desired expense type. Go to the Emissions tab. Under Emission Category, you will find additional fields: Examples of Fields and What They Mean for the User: Include the number of nights when registering this type: Result in Expense: The user must specify the number of nights for the accommodation. Include kilometer indications and fuel type for transport: Result in Expense: The user must specify the number of kilometers and type of fuel used for the vehicle. Transport Type Options for “Operation of Transport Equipment, Transport by Road, or Transport Services”. Bus Motorcycle Private Car Taxi Include the number of flight hours: Result in Expense: The user must register the duration of the flight in hours. Include kilometer indication: Result in Expense: The user must specify the travel distance in kilometers. Standard Fuel Type: The administrator can set a standard fuel type that automatically appears for the user. The user still has the option to change it as needed. By incorporating the new fields described above, the user will need to fill out the selected fields specified in the Expense Type during registration. expense/release-notes/2025-06-01-custom-guidance-text-added-for-expense-types/ release-note 2025-06-01 configuration Added customizable guidance text per expense type that users can view during registration. 2025-06-01T00:00:00Z # Custom guidance text added for expense types You can add custom guidance text for each individual expense type. This helps users understand how and when to use the expense type, as well as any applicable rules, limitations, or required documentation. How to add custom text: Select the relevant expense type. Go to the Customized text tab. Enter the desired guidance text that should be displayed to the user during expense registration. When a user selects this expense type, a question mark icon will appear next to the “Expense Type” field. By clicking the icon, the user will see the guidance text you have provided. expense/release-notes/2025-06-01-volunteer-worker-flag-added-for-finnish-companies/ release-note 2025-06-01 employees Added a Volunteer worker setting for Finnish companies, including tax reporting via income types 357 and 358. 2025-06-01T00:00:00Z # Volunteer worker flag added for Finnish companies Only for Finnish companies. It is now possible to mark employees as volunteer workers. A new field, ‘Volunteer worker’, has been added to the employee. If the employee is a volunteer, simply toggle this option on. This setting should only be used if the company is a non-profit organization and the person is working on a voluntary basis. When selected, income types 357 = Kilometers and 358 = Daily allowance will be used for tax reporting purposes. expense/release-notes/2025-04-01-allowance-registration-flow-simplified/ release-note 2025-04-01 allowance Simplified allowance registration and moved cost unit registration to the Information page. 2025-04-01T00:00:00Z # Allowance registration flow simplified Several improvements and simplifications have been made to how you register expenses with allowance. Cost unit registration has now been moved to the Information page. The main changes concern how you register allowance. You will now see information about Date and Country/City when registering meal options. expense/release-notes/2025-04-01-meal-options-can-be-set-for-full-trip-or-period/ release-note 2025-04-01 allowance Added options to register meal selections for all travel dates or for specific travel periods. 2025-04-01T00:00:00Z # Meal options can be set for full trip or period You can now select and register meals for all travel dates or for a specific travel period. expense/release-notes/2025-04-01-set-for-all-dates-option-added-for-meals/ release-note 2025-04-01 allowance Added a ‘Set for all dates’ option to apply the same meal selections across the full trip. 2025-04-01T00:00:00Z # Set for all dates option added for meals If you select ‘Set for all dates’, you can choose whether the meal options should apply to all dates in the travel. expense/release-notes/2025-04-01-set-per-period-option-added-for-meals/ release-note 2025-04-01 allowance Added a ‘Set per period’ option to apply different meal selections within the same trip. 2025-04-01T00:00:00Z # Set per period option added for meals If you select ‘Set per period’, you can choose whether the meal options have different values within a period/travel. expense/release-notes/2025-04-01-multiple-lodging-entries-added-norway/ release-note 2025-04-01 allowance Added support for multiple lodging entries with from-date selection for Norwegian companies. 2025-04-01T00:00:00Z # Multiple lodging entries added (Norway) Select + Add more. You can also choose From date for each lodging information if you have more than one. expense/release-notes/2025-04-01-meal-summary-now-shows-deductions-and-total-allowance/ release-note 2025-04-01 allowance Updated the travel summary to show calculated meals, meal deductions, and total allowance amount. 2025-04-01T00:00:00Z # Meal summary now shows deductions and total allowance At the bottom of the screen you will see the summary of the travel. How many breakfasts, lunches and dinners are calculated, as well as how much is calculated in the diet, how many meal deductions and the total amount for allowance. expense/release-notes/2025-04-01-allowance-details-now-show-meal-breakdown-and-currency/ release-note 2025-04-01 allowance Expanded Details to show period-level meal information and all allowance types with amount and currency. 2025-04-01T00:00:00Z # Allowance details now show meal breakdown and currency Now shows meal details for the period, breakfast, lunch, and dinner for the travel. Also displays all allowance types for the travel, including amounts and currency. expense/release-notes/2025-01-01-2025-allowance-rates-updated/ release-note 2025-01-01 allowance Updated 2025 mileage and daily allowance rates, including new foreign destinations, for all supported countries. 2025-01-01T00:00:00Z # 2025 allowance rates updated New allowance rates for 2025 have been updated in Visma.net Expense for all countries (Denmark, Finland, Norway, and Sweden). These updates include new rates for mileage allowances, daily allowances, and new abroad destinations.