The administrator sets up delegations under Settings → Employees and groups → Delegations, selects the delegate, the delegation level and the reason, and can attach documentation. The employee receives a consent request by email and must approve it before the delegate gets access. The approval can be given either from the email or directly in Expense, on the overview page.
Consent can also be registered as already obtained outside the system.
The delegate selects the relevant employee from the My expenses drop-down list at the top of the overview page. Approvers can see that a claim was submitted on behalf of an employee.
The administrator gets full traceability under Reports → Delegate Role Assignment log: who delegated, who it was given to, which delegation level was set, and when the employee approved, rejected or removed the delegation.
Registering on behalf of others is available on the web only.