approval/release-notes/2025-12-01-invalid-approvers-are-now-flagged-in-workflow-setup/ release-note 2025-12-01 workflow feature System administrators can now identify and clean up invalid approvers directly in workflow configuration. 2025-12-01T00:00:00Z # Invalid approvers are now flagged in workflow setup Approval now validates approvers in workflow configuration and flags users who no longer have the required role access. In Configuration > Workflows, affected workflows are marked and invalid users are highlighted directly in the relevant areas, including workflow steps, exceptions, and 4-eyes approval assignments. Administrators can resolve issues by: removing individual invalid users, or using Remove all invalid approvers to clean all invalid assignments in one action. This reduces the risk of blocked documents caused by missing valid approvers and makes workflow maintenance faster. approval/release-notes/2025-10-01-gaia-assistant-added-in-approval/ release-note 2025-10-01 interface feature GAiA is now available in Approval to answer product questions based on official documentation. 2025-10-01T00:00:00Z # GAiA assistant added in Approval GAiA is now available in Approval as an in-app AI assistant. Users can open the assistant from the top navigation bar and ask questions about Approval without leaving the product. Answers are grounded in official documentation and intended to reduce time spent searching for help content. The feature is available to all users with access to Visma.net Approval. approval/release-notes/2025-09-01-skip-cost-unit-and-centralized-settings-page/ release-note 2025-09-01 workflow improvement This release adds Skip cost unit handling and introduces a single settings page for notifications, substitutes, and preferences. 2025-09-01T00:00:00Z # Skip cost unit and centralized settings page This release introduces two functional updates. Skip cost unit System administrators can mark specific cost unit roles as skipped in assigned approver combinations. Skipped roles are excluded from active routing while still being shown in the workflow graph with a clear status. If all steps are skipped, the document is approved immediately and appears in overview screens without creating approval tasks. Centralized settings page User settings are now gathered on one page with sections for: notifications, substitutes, preferences. This keeps existing options but improves visibility and reduces navigation between screens. approval/release-notes/2025-06-01-slack-app-support-for-approval-tasks/ release-note 2025-06-01 integrations feature Users can now receive Approval task notifications in Slack and take action directly from messages. 2025-06-01T00:00:00Z # Slack app support for Approval tasks Approval now supports Slack-based task notifications and actions. After enabling the Visma.net Approval app in Slack, users can receive task messages and act directly from Slack, including approve, reject, and open in Approval for full context. This shortens response time for routine approvals and reduces context switching for users already working in Slack. At the time of release, Slack notifications and in-message task handling were available in production for Visma users. approval/release-notes/2025-04-01-draft-comments-are-saved-automatically/ release-note 2025-04-01 tasks improvement Comment drafts are now auto-saved on active tasks and blocked documents. 2025-04-01T00:00:00Z # Draft comments are saved automatically Approval now auto-saves draft comments while you type. Drafts can be created from task details and relevant overview screens where commenting is supported. If you leave and return, your draft remains available for editing. Draft comments are private until submitted and are posted when you send the comment or when an action posts the draft as part of task handling. Drafts are available for active tasks and blocked documents and can be edited until posted. approval/release-notes/2025-03-01-accounting-line-approval-included-in-task-approval/ release-note 2025-03-01 tasks feature Approving tasks with accounting lines now supports approving related lines in the same action. 2025-03-01T00:00:00Z # Accounting line approval included in task approval Tasks containing accounting lines can now be handled more efficiently. When approving from task lists or task details, Approval can include unapproved lines assigned to the same approver in the same approval action. A confirmation prompt is shown before completing this action. This reduces repetitive line-by-line handling and speeds up processing for accounting-heavy tasks. approval/release-notes/2025-02-01-cancel-action-added-for-blocked-documents/ release-note 2025-02-01 tasks feature Blocked documents can now be cancelled directly in Approval by authorized users. 2025-02-01T00:00:00Z # Cancel action added for blocked documents Approval now supports Cancel directly for blocked documents. Users with both System Administrator and Approver roles for the relevant document type can cancel a blocked document in addition to approve directly or reject directly. When cancelled, the document is returned to the originating service and no further approvers are involved.