{"title":"Chart of Accounts","url":"https://docs.vismasoftware.no/onestopreporting/administration/chart-of-accounts/","link":"/onestopreporting/administration/chart-of-accounts/","description":"Customize the chart of accounts according to your business needs.","content":"\u003cp\u003eIn \u003cstrong\u003eOneStop Reporting\u003c/strong\u003e, it is possible to customize a standard chart of accounts, which is available for \u003cstrong\u003eDenmark, Norway, and Sweden\u003c/strong\u003e. The changes you make to the chart of accounts will be reflected in dashboards, reports, and budgets in \u003cstrong\u003eOneStop Reporting\u003c/strong\u003e, provided that expressions are configured correctly.\u003c/p\u003e\n\n    \u003cblockquote\u003e\n        \u003cp\u003e\u003cstrong\u003eNote:\u003c/strong\u003e Filters can be customized based on your own chart of accounts. However, the names of the groups or which groups exist cannot be edited in the chart of accounts. If needed, you can define your own expressions, which are only editable in \u003cstrong\u003eReport Designer\u003c/strong\u003e.\u003c/p\u003e\n\n    \u003c/blockquote\u003e\n\n\u003ch2 id=\"customization-at-multiple-levels\" class=\"group\"\u003eCustomization at multiple levels\u003ca class=\"prose-heading-self-link\" href=\"#customization-at-multiple-levels\" aria-label=\"Heading self-link\"\u003e\u003c/a\u003e\n\u003c/h2\u003e\n\u003cp\u003eYou can customize the chart of accounts at the customer, client, or company level. If changes are made at the client level, all companies under that client will receive the customized chart of accounts, provided no changes have been made at a lower level. The lowest level of customization always takes precedence.\u003c/p\u003e\n\n    \u003cdiv class=\"admonition admonition-important\" role=\"note\"\u003e\n    \u003cdiv class=\"admonition-title\"\u003e\n        \n        Important\n        \n    \u003c/div\u003e\n    \u003cdiv class=\"admonition-body\"\u003e\n        \u003cp\u003eYou must be an administrator at the customer, group, or client level to access the chart of accounts tool. The levels you can modify depend on where you have administrator rights.\u003c/p\u003e\n    \u003c/div\u003e\n    \u003c/div\u003e\n\n\u003cp\u003eFor customer and client levels, the account overview performs a validation of accounts against one of your companies. Note that this only validates that an account is included and does not check if an account exists multiple times.\u003c/p\u003e\n\u003cp\u003eIf you want to change the reference company used for this validation, you can do so in the \u003cstrong\u003eReference Company\u003c/strong\u003e list in the top right corner.\u003c/p\u003e\n\n    \u003cdiv class=\"admonition admonition-tip\" role=\"note\"\u003e\n    \u003cdiv class=\"admonition-title\"\u003e\n        \n        Tip\n        \n    \u003c/div\u003e\n    \u003cdiv class=\"admonition-body\"\u003e\n        \u003cp\u003eIf you see an “Unmapped accounts” warning in a yellow box, it means you have accounts that are not part of the chart of accounts. We strongly recommend resolving these issues, but this warning will not prevent you from customizing your chart of accounts.\u003c/p\u003e\n    \u003c/div\u003e\n    \u003c/div\u003e\n\n\u003ch2 id=\"to-customize-the-chart-of-accounts\" class=\"group\"\u003eTo customize the chart of accounts\u003ca class=\"prose-heading-self-link\" href=\"#to-customize-the-chart-of-accounts\" aria-label=\"Heading self-link\"\u003e\u003c/a\u003e\n\u003c/h2\u003e\n\u003col\u003e\n\u003cli\u003eOpen \u003cstrong\u003eChart of Accounts\u003c/strong\u003e.\u003c/li\u003e\n\u003cli\u003eSelect an integration if you have access to multiple integrations.\u003c/li\u003e\n\u003cli\u003e\u003cem\u003e(If applicable)\u003c/em\u003e Select the country the new chart of accounts should apply to.\u003c/li\u003e\n\u003cli\u003eSelect the level you want to modify the chart of accounts for, for example a company, all companies in a client, or all companies under the top level.\n\u003cul\u003e\n\u003cli\u003e\u003cstrong\u003eNOTE:\u003c/strong\u003e If you select the top or tenant level, all companies under that level will receive the new chart of accounts.\u003c/li\u003e\n\u003c/ul\u003e\n\u003c/li\u003e\n\u003cli\u003eTurn \u003cstrong\u003eON\u003c/strong\u003e the \u003cem\u003eCustomize\u003c/em\u003e toggle.\u003c/li\u003e\n\u003cli\u003eClick \u003cstrong\u003eYes\u003c/strong\u003e to begin customization.\u003c/li\u003e\n\u003cli\u003eSelect the relevant filters in the filter column. See explanations of filters and operators below. Use the \u003cstrong\u003e+ Add\u003c/strong\u003e button in the \u003cem\u003eAction\u003c/em\u003e column to add more filter criteria.\u003c/li\u003e\n\u003cli\u003eUse \u003cstrong\u003eLookup\u003c/strong\u003e to select accounts.\n\u003cul\u003e\n\u003cli\u003e\u003cstrong\u003eTIP:\u003c/strong\u003e You can use the search field to find accounts.\u003c/li\u003e\n\u003c/ul\u003e\n\u003c/li\u003e\n\u003cli\u003eClick \u003cstrong\u003eApply value\u003c/strong\u003e.\u003c/li\u003e\n\u003cli\u003eClick \u003cstrong\u003eSave\u003c/strong\u003e.\u003c/li\u003e\n\u003c/ol\u003e\n\u003cp\u003eIt is also possible to define the chart of accounts based on account groups, account names, account classes, etc. This depends somewhat on which integration is set up.\u003c/p\u003e\n\u003cp\u003eYour new chart of accounts is saved, and the changes will be reflected in dashboards, reports, and budgets in \u003cstrong\u003eOneStop Reporting\u003c/strong\u003e.\u003c/p\u003e\n\u003chr\u003e\n\u003ch2 id=\"filter-and-operator-options\" class=\"group\"\u003eFilter and operator options\u003ca class=\"prose-heading-self-link\" href=\"#filter-and-operator-options\" aria-label=\"Heading self-link\"\u003e\u003c/a\u003e\n\u003c/h2\u003e\n\u003cp\u003eIn the first dropdown list, the following two options are available:\u003c/p\u003e\n\u003ctable\u003e\n  \u003cthead\u003e\n      \u003ctr\u003e\n          \u003cth\u003e\u003cstrong\u003eOption\u003c/strong\u003e\u003c/th\u003e\n          \u003cth\u003e\u003cstrong\u003eFunction\u003c/strong\u003e\u003c/th\u003e\n      \u003c/tr\u003e\n  \u003c/thead\u003e\n  \u003ctbody\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eWhere\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003eIncludes all data within the specified filter.\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eWhere not\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003eIncludes all data outside the specified filter.\u003c/td\u003e\n      \u003c/tr\u003e\n  \u003c/tbody\u003e\n\u003c/table\u003e\n\u003cp\u003eIf there are multiple filters in the same group, the following options will also be available in the first dropdown:\u003c/p\u003e\n\u003ctable\u003e\n  \u003cthead\u003e\n      \u003ctr\u003e\n          \u003cth\u003e\u003cstrong\u003eOption\u003c/strong\u003e\u003c/th\u003e\n          \u003cth\u003e\u003cstrong\u003eFunction\u003c/strong\u003e\u003c/th\u003e\n      \u003c/tr\u003e\n  \u003c/thead\u003e\n  \u003ctbody\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eAnd\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003eFilters the first condition AND the second condition.\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eOr\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003eFilters the first condition OR the second condition.\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eAnd not\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003eFilters the first condition AND NOT the second condition.\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eOr not\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003eFilters the first condition OR NOT the second condition.\u003c/td\u003e\n      \u003c/tr\u003e\n  \u003c/tbody\u003e\n\u003c/table\u003e\n\u003cp\u003eIn the second dropdown list, the following filter operators are available:\u003c/p\u003e\n\u003ctable\u003e\n  \u003cthead\u003e\n      \u003ctr\u003e\n          \u003cth\u003e\u003cstrong\u003eOption\u003c/strong\u003e\u003c/th\u003e\n          \u003cth\u003e\u003cstrong\u003eFunction\u003c/strong\u003e\u003c/th\u003e\n      \u003c/tr\u003e\n  \u003c/thead\u003e\n  \u003ctbody\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eIn\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e is in \u0026hellip; (the selected parameters)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003e\u0026lt;\u0026gt;\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e is not equal to \u0026hellip; (the selected parameters)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003e\u0026lt;\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e is less than \u0026hellip; (for numeric values)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003e\u0026gt;\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e is greater than \u0026hellip; (for numeric values)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003e\u0026lt;=\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e is less than or equal to \u0026hellip; (for numeric values)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003e\u0026gt;=\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e is greater than or equal to \u0026hellip; (for numeric values)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eStarts with\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e starts with \u0026hellip; (any phrase in the dimension)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eEnds with\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e ends with \u0026hellip; (any phrase in the dimension)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eContains\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cem\u003eaccount\u003c/em\u003e contains \u0026hellip; (any part of the phrase in the dimension)\u003c/td\u003e\n      \u003c/tr\u003e\n      \u003ctr\u003e\n          \u003ctd\u003e\u003cstrong\u003eLike\u003c/strong\u003e\u003c/td\u003e\n          \u003ctd\u003e\u003cstrong\u003eOSR Report Designer\u003c/strong\u003e retrieves data using \u003ccode\u003eLIKE ...\u003c/code\u003e in SQL.*\u003c/td\u003e\n      \u003c/tr\u003e\n  \u003c/tbody\u003e\n\u003c/table\u003e\n\u003ch2 id=\"modify-the-chart-of-accounts-directly-in-the-report\" class=\"group\"\u003eModify the chart of accounts directly in the report\u003ca class=\"prose-heading-self-link\" href=\"#modify-the-chart-of-accounts-directly-in-the-report\" aria-label=\"Heading self-link\"\u003e\u003c/a\u003e\n\u003c/h2\u003e\n\u003cp\u003eIf our standardized expressions do not fit your needs, you can manually enter account ranges or create your own expressions\u003cbr\u003e\n\u003cem\u003e(See the separate menu item for more information about expressions).\u003c/em\u003e\u003c/p\u003e\n\u003col\u003e\n\u003cli\u003eCreate a group on the row where you want to add the account range, if one does not already exist.\u003c/li\u003e\n\u003cli\u003eDrag in \u003cstrong\u003eGeneral Ledger Account\u003c/strong\u003e or \u003cstrong\u003eAccount\u003c/strong\u003e, depending on which integration you are reporting on.\u003c/li\u003e\n\u003cli\u003eEnter the account range you want to filter on.\u003c/li\u003e\n\u003c/ol\u003e\n\n    \u003cblockquote\u003e\n        \u003cp\u003eRemember to remove the standardized expression on the row if you do not want to use it.\u003c/p\u003e\n\n    \u003c/blockquote\u003e\n\n\u003chr\u003e\n\u003ch2 id=\"benefits-of-using-the-chart-of-accounts\" class=\"group\"\u003eBenefits of using the chart of accounts\u003ca class=\"prose-heading-self-link\" href=\"#benefits-of-using-the-chart-of-accounts\" aria-label=\"Heading self-link\"\u003e\u003c/a\u003e\n\u003c/h2\u003e\n\u003cp\u003e\u003cstrong\u003eSimplified maintenance:\u003c/strong\u003e\u003cbr\u003e\nChanges in the chart of accounts are automatically updated in dashboards, reports, and budget templates (provided expressions are used). This saves time on manual changes when the account structure changes.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eConsistency across levels:\u003c/strong\u003e\u003cbr\u003e\nCustomizations at the client level apply to all companies under that client, ensuring consistent reporting.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eReduced risk of errors:\u003c/strong\u003e\u003cbr\u003e\nBy using the chart of accounts, you avoid errors that can occur from hardcoded account numbers that may vary between companies or change over time. The system’s validation against a reference company also helps identify unmapped accounts.\u003c/p\u003e\n","children":[]}