Archive /onestopreporting/help/archive section The archive contains all the reports you have archived and the reports run by other users that have been shared with you. 2026-01-16T14:27:01+01:00 # Archive The archive contains all the reports you have archived and the reports run by other users that have been shared with you. The archive contains all reports that you have [archived from Reporting](./../live-reporting/player/archive-reports) and any reports that other users have shared with you. Unread reports are displayed in **bold** with ![](./img/en/icon_unread.png). The archive contains the following options (if you have selected (![](../../shared-images/img/en/checkbox2.png)) a report): | **Button** | **Name** | **Description** | |:--:|:---|---| | ![](../../shared-images/img/en/btn_open.png) | Open | Click here to open and view reports. See [View reports](./report). | | ![](../../shared-images/img/en/btn_delete.png) | Delete | Click here to delete the selected report(s). The report(s) will be deleted from the archive. | | ![](../../shared-images/img/en/btn_download.png) | Download | Click here to download the report. | **HINT:** Use the buttons in the upper left corner to change from **List view** to **Tile view**. ![](./img/en/List-view.png) **Its not possible to run the reports from archive, you can only se already generated reports here** View reports /onestopreporting/help/archive/report section 2026-01-16T14:27:01+01:00 # View reports 1. Click **Archive**. 2. Select (![](../../../shared-images/img/en/checkbox2.png)) one or more reports in the reports list. 3. Click ![](../../../shared-images/img/en/btn_open.png) **Open**. The selected reports are opened for viewing. In the header of each report, you have the following options: | **Button** | **Name** | **Description** | |---|---|---| | ![](./img/en/btn_reportview_download.png) | Download | Click here to download the report. | | ![](./img/en/btn_reportview_showhide.png) | Show/hide headings | Click here to show or hide headings in columns and rows. | | ![](./img/en/btn_reportview_close.png) | Close | Click here to close the report. | When you have opened a single report, in the lower right corner, you have the following option: | **Button** | **Description** | |---|---| | ![](./img/en/Pluss.png) | Click here to switch from the report view to the report list. The selected reports are highlighted in green in the report list. | When you have opened multiple reports, in the lower right corner, you have the following options: | **Button** | **Description** | |---|---| | ![](./img/en/Pluss.png) | Click here to switch from the report view to the report list. The selected reports are highlighted in green in the report list. | | ![](./img/en/close.png) | Click here to close all reports and go back to the report list. | | ![](./img/en/horizontal.png) | Click here to view reports side by side. | | ![](./img/en/Vertical.png) | Click here to view reports vertically. | Drilldown and voucher view /onestopreporting/help/archive/report/drilldown-and-voucher-view page 2026-01-16T14:27:01+01:00 # Drilldown and voucher view Perform the following actions in a report received in the **Archive** module, a run report template in **Reporting,** a run budget template in **Budgeting** or **assignments**; 1. Right-click the cell where you want to drill down. 2. In the **Choose drilldown** menu, select the drilldown item. If a voucher is linked to the transaction, there will be a column with a hyperlink to the attachment. It may not always be possible to view the actual voucher; the display of vouchers can vary between ERP systems and depends on the format of the voucher in the ERP system. 3. Click the link to open. You can download the drilldown result to Excel by clicking the **Export to Excel** button. > [!TIP] > It is not possible to drill down on all cells. For instance, a cell with formulas will not support drill down. > [!IMORTANT] > Permission must be set to on for the user.