Fixed asset register /periodandyear/help/fixed-asset-register section Import fixed assets. Add new fixed assets. Manage closing entries. Transfer year-end closing data for fixed assets to Year-end Closing. Generate reports. 2025-12-09T11:44:18+01:00 # Fixed asset register Import fixed assets. Add new fixed assets. Manage closing entries. Transfer year-end closing data for fixed assets to Year-end Closing. Generate reports. For companies that wish to track fixed assets continuously throughout the year, there is a standalone fixed asset register that operates independently of the period. Get started with Fixed asset register /periodandyear/help/fixed-asset-register/get-started section 2025-12-09T11:44:18+01:00 # Get started with Fixed asset register **Fixed Asset Register** is activated for the company from the **Client Register**. Select **Edit Client Company** under **Client Companies** and add the **Additional module** Fixed Asset Register. > [!NOTE] > Only admin users can add the **Additional module** to the client. > The alternative to the **Fixed Asset Register** is the registration of fixed assets in the year-end closing function. This is limited functionality and only allows registration along with the tax return and the annual accounts, and continuous registration throughout the year will not be possible. ### Newly established companies The Fixed Asset Register for newly established companies is put into use by registering the fixed assets in the fixed asset register. ### Import Fixed Assets For companies that keep their fixed assets in another register, you can import data from other sources from the start page (**Fixed Asset Register - Account Overview**): - From the year-end closing in Period & Year - From Finale Operating Assets (only relevant for 2025 and 2026) - Excel spreadsheet - Manual registration of historical acquisitions ### Change General Settings Click the gear icon in the upper right corner to change general settings that may be relevant: - **Accumulated Depreciation** - Use a separate balance sheet account for accumulated depreciation and write-downs. - **Dimensions** - add dimensions as free text on fixed assets and transactions: - Department - Project - Cost Carrier Les mer om [Dimensions.](/periodandyear/help/fixed-asset-register/dimensions) General functionality /periodandyear/help/fixed-asset-register/get-started/general-functionality page 2025-12-09T11:44:18+01:00 # General functionality This topic provides a general description of the functionality in the Fixed Asset Register. ### Depreciation A fixed asset can be depreciated **straight-line** or **percentage-based**, or alternatively, it may not be depreciated at all. **Depreciation type** and **depreciation rate** can be changed during the asset's useful life. * A **lower limit** can be set for depreciation, and the book value will not be depreciated below this amount. * For percentage-based depreciation, an amount for **residual value depreciation** can be set, which depreciates the entire residual value when the book value reaches this level. * It is possible to specify the **rounding** of the book value after the period's depreciation, with options for rounding to **1, 10, 100, or 1000 NOK**, or no rounding. The choice is specified on the individual fixed asset, but it will be suggested for the next fixed asset. ### Impairments * Accumulated depreciation and accumulated impairments are calculated separately. * Reversal of previously recorded impairments is limited to previously recorded impairments. ### Events and Transactions The fixed asset is based on **Events**. All events on a fixed asset are registered with event type and date. > [!NOTE] Note > Only the **last event** on a fixed asset can be edited or deleted. #### Key Information * The fixed asset has a set of fixed information at the top of the registration screen (e.g., ID, name, account, and tax relation). * The amounts on a fixed asset are **transaction-based**. * The fixed asset has depreciation and book value **calculated for its entire lifespan** until it is fully written down. There are different transactions that modify the fixed asset from the date the transaction is registered. #### Transactions All events are the source of transactions on a fixed asset. * Transactions arise from **acquisition, depreciation and impairment, disposal, and opening balances** (for fixed assets first registered from previous periods or merged fixed assets). * The transactions to be included in the **posting voucher** show the **account debit/credit** and the **posting amount**. * The exception is the **Depreciation** transaction, which represents calculated monthly depreciations (as a result of single events or the sum of multiple events). * All transactions are **calculated for the remaining part of the asset's lifespan** and will not be automatically recalculated. ### History and Budget **History:** The Fixed Asset Register retains all **events and transactions**. By selecting a previous period, you can extract reports or generate views based on transactions relevant to the selected period. **Budget:** It is possible to extract reports for **future periods** for existing fixed assets, for example, to use calculated depreciation in budgets. ### Relevant Accounts The following accounts are relevant for a fixed asset and can be selected for the individual fixed asset: * **Balance Account** * **Balance Account for accumulated depreciation** (if selected under settings) * **Depreciation Account in the income statement** The following accounts in the income statement are used based on the reference account in the chart of accounts: | Account Number | Account Description | | :--- | :--- | | 6050 | Impairment of fixed assets | | 6059 | Reversal of impairments | | 3800 | Gain on sale of fixed assets | | 7800 | Loss on sale of fixed assets | | 3819 | Contra account sales revenue non-current assets and intangible assets | Registering starting values /periodandyear/help/fixed-asset-register/get-started/starting-values-previous-year page 2025-12-09T11:44:18+01:00 # Registering starting values ### Registration of opening balances from previous income years The first time the **Fixed Asset Register** is used, existing fixed assets from previous income years can be imported or registered manually. Import can be performed from: - **Year-end closing module in Period & Year** - **Finale Driftsmidler** - **Excel workbook**

Export from Finale Driftsmidler to Period & Year

Finale Driftsmidler can generate an export file (json file) with data from an opened client in Finale Driftsmidler. The file is automatically named by Finale Driftsmidler as follows:

Fixed asset eksport yyyy - clientname.json

  • yyyy - is the year being exported
  • ‘clientname’ - is the name of the client

To export a client, do the following:

  1. Open the client in Finale Fixed Assets.
  2. Select Company - Export to Period & Year.
  3. Select the Period & Year Fixed Assets tab.
  4. Choose the destination folder for the export file.
  5. Click the To file tool button and wait for confirmation that the client has been exported.
This registration or import creates the **Opening balances** event, which will display the following transactions dated to the last day of the preceding income year: - **Acquisition cost from previous years** - **Depreciation from previous years** - **Impairment from previous years** Merger /periodandyear/help/fixed-asset-register/get-started/fixed-assets-merger page 2025-12-09T11:44:18+01:00 # Merger ### Subsequent registration of fixed Assets upon merger When registering fixed assets in connection with a merger, the **New fixed asset from previous period** event is recorded. It is also possible to import these fixed assets from an Excel file using the **Import fixed assets** button on the fixed asset overview. This creates the following transactions in the transaction overview, which will be dated to the last day of the preceding income year: * Acquisition cost from previous years * Depreciation from previous years * Impairment from previous years These transactions will be ignored/filtered out from reports for the preceding income year, and will always only be included when calculating opening balances for subsequent income years. Account view /periodandyear/help/fixed-asset-register/account-overview page 2025-12-09T11:44:18+01:00 # Account view The **Account Overview** gives you an overview of the current balance for the selected period per fixed asset account. The desired year/period is selected in the overview. - By clicking on an account, you will be able to see the **opening balance** and **book values** of related fixed assets. - In the upper right corner, you can choose to **Hide depreciation postings**. This is useful for comparing the account's transactions with acquisition and disposal transactions in the accounting system. ### Transfer to Year-end Closing The **Fixed Asset Register** is linked to the year-end closing section of **Period & Year**. #### Activation and Update 1. **Activation**: Before starting the transfer of year-end closing data for the first time, the integration must be turned on by enabling **Integration with the Fixed Asset Register** under **Settings → Company Information**. 2. **Update**: Once the integration is active, you can update data in the open year-end closing period by clicking the **Update Year-end Closing Data** button. > [!NOTE] > > - When the integration with year-end closing is activated, **Fixed Assets** in **Year-end Closing** will be **read-only**. > - All editing of fixed assets must then be done in the **Fixed Asset Register** itself. Fixed asset overview /periodandyear/help/fixed-asset-register/fixed-asset-overview section 2025-12-09T11:44:18+01:00 # Fixed asset overview The Fixed Asset overview displays all fixed assets according to the selected filter. You can also filter by account or search by description. ### Add New Fixed Asset Click on **New fixed asset**, in the upper right corner to create a new fixed asset. Features of **New Registration** - **Template**: Based on the selected account, previous registrations on the same account are used as a template for the upcoming registration of properties. - **Accounting Depreciation Type**: Can be selected as **straight-line**, **percentage-based** (percentage of the residual balance on an annual basis), or **no depreciation**. - **Tax Depreciation:**: Period & Year suggests relevant alternatives based on the chosen depreciation type and previous registration on the account. Read more about [Taxable depreciation.](/periodandyear/help/fixed-asset-register/taxable-depreciation) > [!NOTE] > To add an existing fixed asset with values from a previous period/year, choose **New fixed asset from previous period** instead.

Import Fixed Assets from Excel

Click on Import from Excel under the symbol in the upper right corner of the screen to start the wizard. The import requires the information to be in a specific format. A template can be downloaded from the dialogue.

  1. Drop or search for the Excel file you want to import (*.xlsx or .xls).

  2. Choose Replace, Add, or Update content.

    Balance Date 1 and Balance Date 2 are important to ensure that opening balances are handled correctly in the Fixed Asset Register.

  3. Click Next to read and validate the data.

  4. Select the rows you want to import and click Import.

  5. Click Close to return to the Fixed Asset Register.

### Balance Account and Depreciation - **Balance Account**: Be aware that the Balance Date of the previous year affects the options in **Following events this year**. ### Add a New Event to an Existing Fixed Asset A fixed asset is based on events. The different events for a fixed asset are: - **New fixed asset**: Sets permanent information and initiates the acquisition cost. Calculates depreciation for the entire lifespan. - **New fixed asset from previous period**: Sets permanent information and initiates the acquisition cost and book value at the time of registration. Calculates depreciation for the entire remaining part of the lifespan. This is used for: - **Start value** upon first use - **Merged fixed asset** - **Addtional acquisition**: Subsequent capital expenditure is registered and recalculates depreciation for subsequent periods by depreciating the expenditure over the remaining lifespan. - **Impairment**: Write-down of the book value. This also recalculates subsequent periods by shortening the remaining depreciation period (monthly depreciation in subsequent periods remains unchanged). - **Reversal of impairment**: Recalculates subsequent periods by extending the remaining depreciation period (monthly depreciation in subsequent periods remains unchanged). - **Change in monthly depreciation**: The change is registered from the selected date onwards. - **Manual adjustment of depreciation**: Registration of an adjustment amount in a given month. - **Disposal**: - **Sale amount** and **event date** are used to calculate gain or loss at the time of the event. - Inserts accounting transactions at the time of disposal and removes subsequent depreciation from the register. - It is possible to register the amount that is listed as sales revenue. Therefore, it is not necessary to book the sales revenue to the fixed asset account, and you can leave this to the transfer of postings from the fixed asset register to the accounting system. Here, a transaction will be created debit account 3819 and credit balance account with the registered amount. Read more about [Events and transactions.](/periodandyear/help/fixed-asset-register/get-started/general-functionality) Dimensions /periodandyear/help/fixed-asset-register/fixed-asset-overview/dimensions page 2025-12-09T11:44:18+01:00 # Dimensions The following dimensions are available: - Department - Project - Cost Bearer The choice of whether to **enable** dimensions, and which dimensions are relevant, is made by clicking the cogwheel for **Settings** in the upper right corner. The dimensions will then be available as a text field on each fixed asset. Dimensions are **not supported** in the year-end closing section. To include dimensions in postings to the accounting system, you must therefore choose to export to **Visma Business**, **Excel**, or **PDF**. Dimensions are supported in reports in that they can be used for **filtering**. For more advanced reporting on dimensions, the fixed assets must be exported to Excel to create queries or sorting within the Excel workbook. Taxable depreciations /periodandyear/help/fixed-asset-register/taxable-depreciation page 2025-12-09T11:44:18+01:00 # Taxable depreciations A comprehensive overview of all tax depreciations and the **fixed assets** they are linked to is available under the **Tax Depreciation** menu. The overview is divided into: * **Balance depreciation** (Saldoavskrivning) * **Straight-line depreciation** (Lineær avskrivning) * **Non-depreciable** (Ikke-avskrivbar) **Tax depreciations** that are currently in use cannot be deleted. New tax depreciations can always be added when registering a new fixed asset, but it is also possible to create them directly from the **Tax Depreciation** overview. > [!NOTE] Taxabale depreciations in Year-end closing > > * When the integration to Year-end Closing is activated, it will not be possible to create new **Tax Depreciations** in Year-end Closing. > * Tax depreciations must then be created in the **Fixed Asset Register** itself. Closing entries /periodandyear/help/fixed-asset-register/postings page 2025-12-09T11:44:18+01:00 # Closing entries From the cogwheel icon, you can select how you want to handle postings related to fixed assets. You have two main options: 1. **Entries are only made from the year-end module.**. * Based on fixed assets transferred to the **year-end closing**, you can check a box to create system postings under: **Year-end closing → Information and tax → Information → Basis values → Fixed assets → System vouchers.** Be aware that this option does **not** support dimensions. 2. **PDF or export file to ERP system** * If you post depreciation **periodically** or use **dimensions**, you can choose to export postings to a file or PDF. * The file can be used to update the ERP system with relevant accounting transactions related to fixed assets. > [!WARNING] > > If **dimensions** are used, dimensions will not be able to be transferred to the year-end closing section, nor can they be posted via the year-end closing section (see option 1). Reports /periodandyear/help/fixed-asset-register/reports page 2025-12-09T11:44:18+01:00 # Reports The following Reports can be created from the **Fixed Asset Register**: * Cover Page for Fixed Asset Register #### Detailed Reports * Fixed Asset Register (filter on **account** and **dimensions**) * Fixed Assets grouped by **account group** (filter on account) * Assets grouped by **tax depreciation** (filter on account) * Fixed Assets grouped by **dimensions** (filter on account) * Depreciation overview (filter on **account** and setting to show figures in **thousands**) * Voucher journal, details per fixed asset