Documentation, reconciliation BS /periodandyear/help/taxation/reconciliation-bs/appendices section 2024-10-14T16:23:18+02:00 # Documentation, reconciliation BS **Reconciliation BS - Documentation** is located under both **Period closing** and **Year-end closing**. Under **Reconciliation BS - Documentation**, you work with documentation that facilitate both calculations and reconciliations for your accounts. There are different documentations that you can use: [summary](/periodandyear/help/taxation/reconciliation-bs/appendices/main), [documentation](/periodandyear/help/taxation/reconciliation-bs/appendices/sub), [external documentation](/periodandyear/help/taxation/reconciliation-bs/appendices/external) and [automatically generated documentation](/periodandyear/help/taxation/reconciliation-bs/appendices/automatically-generated). Summary /periodandyear/help/taxation/reconciliation-bs/appendices/main page 2024-10-14T16:23:18+02:00 # Summary When you import accounting data, either from eAccounting or a SAF-T file or from a SIE4 file, a summary is created for all account groups. You can add rows to each summary. If a reconciliation difference occurs, you can create a closing entry by clicking on the blue icon in the column **Reconciliation difference**.

If you have manually added rows on a main appendix, you can copy these to the next period. The default setting copies the data to the next period. However, you can choose not to copy the data by changing the setting at the bottom of the screen. The setting you choose is kept for future periods until you change it. The data is transferred to the next period when you start it. If you change the setting in a locked period, the changes will not be transferred to the next, already started, period.

 Documentation /periodandyear/help/taxation/reconciliation-bs/appendices/sub page 2024-10-14T16:23:18+02:00 # Documentation Documentation can be created in two ways. Either directly from the view **Overview**, or from the view **Documentation**. To create a documentation from the view **Overview**, click on the paper clip icon in the column **Documentation** on the account or the account group. To create a documenation from the view **Documentation**, select the account or the account group and click on the paper clip icon on the right side of the page. The list shows the most common documentations for that account or account group. Select the document you want to create and fill in the information.

If a documentation is added from an account, that account number will be pre-selected as Account in the documentation. If a documentation is added from an account group, Account will be empty.

 External documentation /periodandyear/help/taxation/reconciliation-bs/appendices/external page 2024-10-14T16:23:18+02:00 # External documentation The way to upload one or several files to an account or account group in **Reconciliation BS** or **Analysis IS**, is to create an external appendix. You can do this in two ways: 1\. Drag the files from your computer and drop them directly on the account or account group. ![](./img/ExternalAppendicesAlt1.gif) 2\. From the **Overview** or **Documentation** view, click on the clip icon and select **Add external documentation**. Then select the files to add. ![](./img/ExternalAppendicesAlt2.gif)

When you drop files on an account group or have no account selected, the attchment will be linked to the account group.

It's possible to link several accounts to the same file. You can even link accounts from different account groups.

You can upload a maximum of 12 files to the same appendix. Each file can be a maximum of 10 MB.

The supported file types are PDF, Word, Excel and image files. Note that if you download a Word or Excel file for editing, you must remove the old file before you upload the updated version. If you choose to copy the documentation with data to a future period, all of its attachments are copied. If you click on the link for the uploaded file, the document will be downloaded. If you only want to see the contents of the document, you can instead easily preview the document by clicking on the image icon to the right of the link to the uploaded document. To delete an attached file, click on the trash bin next to the file. An external appendix can also be created from the **Account analysis** dialogue, which is opened when you click on an underlined amount (which means that the account has journal entries attached to it). Open the attachment that you wish to add to an external appendix and select **Add to document** in viewing mode.

Note that the printout will not work if a password protected PDF is uploaded to the appendix along with other files. In order to include the file in the printout, the password must be removed.

 Automatically generated documentation /periodandyear/help/taxation/reconciliation-bs/appendices/automatically-generated page 2024-10-14T16:23:18+02:00 # Automatically generated documentation Period & Year generates some documentation automatically, when you have an integration with eAccounting. This means that the amount in the column **Reconciliation amount** in the overview is automatically filled in and a documentation is added when you import accounting data from eAccounting. The automatically generated appendices are **Accounts receivable ledger**, **Accounts payable ledger**, **Doubtful debt** and **Allocation of costs and revenue** Copying of documentation to future periods /periodandyear/help/taxation/reconciliation-bs/appendices/copying-to-future-periods page 2024-10-14T16:23:18+02:00 # Copying of documentation to future periods You can choose to copy your documentation with or without data to a future period. The options for copying are found at the bottom right of each document. The copying will occur when the period to which the documentation shall be copied is started. ## Summary - **Yes**: all manually added rows will be copied to the next period. - **No**: no manually added rows will be copied.

Yes is the default option.

## External documentation - period closing - **Yes, with data (periodically ongoing)**: the documentation is copied to the next period with name, selected account, reconciliation amount and uploaded files. - **Yes, with data (until year-end)**: the documentation is copied to the next period with name, selected account, reconciliation amount and uploaded files. Copying will proceed until the end of the current financial year. - **Yes, with data only to year-end period**: the documentation is copied to the year-end period (not the periods in between) with name, selected account, reconciliation amount and uploaded files. - **Yes, without data (periodically ongoing)**: the documentation is copied to the next period with name and selected account. - **Yes, without data (until year-end)**: the documentation is copied to the next period with name and selected account. Copying will proceed until the end of the current financial year. - **No, do not copy**: the documentation is not copied at all.

Yes, with data (periodically ongoing) is the default option.

## External documentation - year-end closing - **Yes, with data (periodically ongoing)**: the documentation is copied to the next period with name, selected account, reconciliation amount and uploaded files. - **Yes, with data to next year-end period**: the documentation is copied to the next year-end period (not the periods in between) with name, selected account, reconciliation amount and uploaded files. - **Yes, without data (periodically ongoing)**: the documentation is copied to the next period with name and selected account. - **Yes, without data to next year-end period**: the documentation is copied to the next year-end period (not the periods in between) with name and selected account. - **No, do not copy**: the documentation is not copied at all.

Yes, with data (periodically ongoing) is the default option.

## Other documentation - period closing - **Yes, with data (periodically ongoing)**: the documentation is copied to the next period with name, selected account and all the information in the appendix. - **Yes, with data (until year-end)**: the documentation is copied to the next period with name, selected account, reconciliation amount and uploaded files. Copying will proceed until the end of the current financial year. - **Yes, without data (periodically ongoing)**: the documentation is copied to the next period with name and selected account. - **Yes, without data (until year-end)**: the documentation is copied to the next period with name and selected account. Copying will proceed until the end of the current financial year. - **No, do not copy**: the documentation is not copied at all.

Yes, with data (periodically ongoing) is the default option.

## Other documentation - year-end closing - **Yes, with data (periodically ongoing)**: the documentation is copied to the next period with name, selected account and all the information in the appendix. - **Yes, with data to next year-end period**: the documentation is copied to the next year-end period (not the periods in between) with name, selected account and all information in the appendix. - **Yes, without data (periodically ongoing)**: the documentation is copied to the next period with name and selected account. - **Yes, without data to next year-end period**: the documentation is copied to the next year-end period (not the periods in between) with name and selected account. - **No, do not copy**: the documentation is not copied at all.

Yes, with data (periodically ongoing) is the default option.

## Copy documentation from previous period Once a documentation has been copied and then updated in a previous period, it can be re-copied to the active period. 1\. In the active period, go to the documentation that you want to update. 2\. Select **Copy previous**. 3\. In the dialog box that appears, answer **Yes**. The documentation from the previous period will be copied and replace the documentation in the active period.