Transaction analysis /periodandyear/help/transaction-analysis section Run auto checks. Add and customize checks. 2024-09-02T10:37:53+02:00 # Transaction analysis Run auto checks. Add and customize checks. Period & Year has automated checks that look for deviations in the accounting. The checks can be run from the start page or from **Transaction analysis**. The check results are shown in **Transaction analysis - Check results**, as well as in the column **Auto checks** on the overview of the pages **Reconciliation BS** and **Analysis IS**. To adjust the checks, go to **Transaction analysis - Check settings**. Under **Administration - Templates for auto checks**, you can create templates for your own automatic checks that you can use for one or several of your accounting office\'s customers. Read more in the topic [Templates for auto checks](/periodandyear/help/administration/templates-for-auto-checks). Auto checks /periodandyear/help/transaction-analysis/auto-checks page 2024-09-19T15:50:46+02:00 # Auto checks When the checks have been run, a detailed view of the result can be seen in **Transaction analysis - Check results**. The result is also indicated in the column **Auto checks** on the overview of the pages **Reconciliation BS** and **Analysis IS**. To change the settings of a check, or to add your own checks, go to **Transaction analysis** and select **Check settings**. Read more in [Check settings](../check-settings).

A red icon indicates that the check has found something. Click on the check to get more detailed information.

An orange icon indicates that the check could not run. An example of this is that the check is supposed to compare previous periods, but there are no previous periods imported into Period & Year.

A green icon indicates that a check has been run, but nothing was found.

Divergent check results can be marked as done using the button Mark check as done. When you mark a check result as done, the icon changes its appearance and becomes grey with a green check mark in the lower right corner.

You only need to mark a check result as done once, which means that if you mark a check result for an account in the reconciliation BS as done, the same check check result will also be marked as done in Transaction analysis.

If a check result no longer is up to date due to a subsequent change, it will lose its status as done and the icon changes its appearance to indicate that the result needs to be updated.

## Refresh checks If the data in Period & Year has changed since the last time the checks were run, either from a new import of data from eAccounting, a SIE4 file or a SAF-T file, or from the creation of closing entries, the checks will need to be run again. This is shown by a refresh symbol in the status column, as well as the name of the check turning grey. This also happens if the settings of a check is changed. When the checks have been run again the check results are updated and the symbols are changed to the applicable ones. The symbol is also shown in the dialogue that opens when you click in the column **Auto checks** in the overview of the pages **Reconciliation BS** and **Analysis IS**.

If a period is locked, the checks will not be run for this period, so the results of the checks will remain the same.

## Comments It is possible to add comments to check results by selecting the comment icon in the upper right. Comments added to check results in **Auto checks** are saved together with the auto check result and not on account level. Create new comment : 1. Select the check result that you wish to add a comment to. 2. Click on the comment icon in the upper right to open the side panel. 3. Enter the comment in the text box. 4. Save the comment by pressing Enter or clicking outside the text box. :

The comment is saved in the selected period along with the name of the person who wrote it and the date it was saved. It will be displayed in the side panel next time it is opened and check result for which it was written is selected. When a comment has been added to a check result, the comment icon turns blue. If a check is deleted or disabled the check result in that period is removed. If the user have written a comment to that check result then the comment will also disappear.

Edit a comment : 1. Click on the pen icon next to a comment in the side panel to edit it.

Only comments written in the current period can be edited, if it is unlocked. A comment can only be edited by the person who wrote it.

2. Save the edited comment by pressing Enter, clicking outside the text box or clicking on the green checkmark. Regret your changes by clicking on the red cross. :

The edited comment is saved in the current period along with the name of the person who edited it and the date it was saved.

Delete a comment : Click on the trash bin icon next to a comment in the side panel to delete it. :

Only comments written in the current period can be deleted, if it is unlocked. A comment can only be deleted by the person who wrote it.

Reply to a comment : Click on the reply icon to the right of a comment to reply to it. :

Save the reply by pressing Enter, clicking outside the text box or clicking on the green checkmark. Undo your reply by clicking on the cross.

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A reply can only be edited or deleted by the user who wrote it. If a comment has a reply, the reply must be deleted before the comment can be edited or deleted.

## Print check results Click on the **Download PDF** button found at the bottom of the screen to generate and download a PDF document of a check result. The result is displayed as a list, with all rows collapsed. To print a check result with all rows expanded, click on the arrow next to the **Download PDF** button and select **Download detailed PDF**. Bear in mind that not all check types produce results that can be expanded. It is also possible to select which rows that should be included in the print-out by switching on **Enable selection** and then marking the checkboxes next to the rows that you wish to include. Selection can be enabled for both standard and detailed print-outs. To include comments added to check results in the print, click on the arrow next to the **Download PDF** button at the bottom of the page and select one of the options **Download PDF with comments** or **Download detailed PDF with comments**. The comments are added to the last page of the PDF document. Check settings /periodandyear/help/transaction-analysis/check-settings page 2024-09-19T15:50:46+02:00 # Check settings The settings for the automated checks in Period & Year are found under **Transaction analysis - Check settings**. Period & Year comes with a set of default checks that are designed to search for deviations in the accounting data. The default checks cannot be changed or deleted. They can, however, be disabled. Default checks are marked with a padlock icon in the status column in the check settings view, so that they can be easily identified. You can also add your own checks, and set them to look for different things, for example unusually high amounts, the right number of transactions or amounts above or below certain values. To create your own check, click the button **Create check** and fill in the desired information. All checks can be copied and disabled, but only the ones you have created yourself can be deleted. To perform either of these things, click the icon in the column **Action** and select desired action.

If you copy a disabled check, the new one will be enabled. By default all disabled checks will be hidden. You can choose to show disabled checks.

The following check types are available: Unusually high number of transactions : Displays accounts that have an unusually high number of transactions for the current period compared with previous periods. When calculating unusually high number of transactions, an average combined with standard deviation is used. At least three accounting periods is required for this check type to calculate deviations. Unusually high amounts : Displays transactions with unusually high amount for the current period compared with previous periods. When calculating unusually high amounts, an average combined with standard deviation is used. At least three accounting periods is required for this check type to calculate deviations. Number of transactions compared to same period previous year : Compares the number of transactions in the current period with corresponding period previous year and detects accounts with deviations. No transactions allowed : Checks that there are no transactions on the accounts that you have specified. No transactions compared to previous period : Alerts when transactions are missing in the current period, if there were transactions in the previous period. Transactions missing in the end of the period : Displays the last recorded transactions on the specified accounts and alerts if there are no recorded transactions in the last three days in the period. Amount above or below value : Displays if transactions above or below a set value have been registered on the specified accounts. Balance above or below value : Display accounts with balances above or below the defined value. Debit values are considered as positive and credit values as negative. For example the setting Credit lower than 5 000 will find balances below credit 5 000 and debit balances. VAT check : Monitors that input and output VAT is recorded and with the correct amount. It is based on the settings in **Client chart of accounts**. When adding an account range, it is accounts with the settings creates input or output VAT that shall be specified. Opening balance check : The check compares the opening balance for the current year with the closing balance for the previous year and alerts if deviations are detected. Combination of accounts : Displays journal entries where accounts are in combination or not in combination, depending on the check setting.