Adding Expenses

Learn how to add receipts, mileages, and allowances.

This page describes how to add new expenses to your account. You can add three types of expenses: receipts, mileages, and allowances.

Add a New Receipt

iOS

  1. Start page - Tap on Add new receipt

  2. Take a photo or fetch one from the phone gallery (via the gallery button in the lower left corner).

  3. Make adjustments to the automatic cropping (optional) → Choose Done.

  4. Select Expense type, and fill in Purpose in the purpose field. Via SmartScan, other information will be filled in automatically. If you did not get all information filled in you need to add the information manually.

  5. Under Cost units you can add, change and delete cost units. If you have default cost units on your user you will see them here.

  6. If you would like to add the receipt to a claim, tap on Add to claim. If you would like to save it for later, tap on Save.

  7. Depending on the choice above you will see different views. If you choose Save you will reach the Expense list page, and if you choose Add to claim you will be able to create a new claim or add the receipt to an existing claim.

Tip

If you are already in the Expense tab when you want to add an expense, tap on Add new…. In that way, you do not need to go back to the start page.

Tip

The same goes for sending expenses to approval - just tap on Send in this tab. If you do not want to send all at once, tap on the Deselect all button in the upper right corner and manually select the ones you want before tapping on Send.

Android

  1. Start page - Tap on Register new receipt

  2. Take a photo or fetch one from the phone gallery (via the gallery button in the lower left corner).

  3. Make adjustments to the automatic cropping (optional) → Tap on the blue checkmark button.

  4. Fill in Purpose in the purpose field. Via SmartScan, other information will be filled in automatically. If you did not get all the information filled in (such as Expense type), you need to add the information manually.

  5. Under Cost units you can add, change and delete cost units. If you have default cost units on your user you will see them here.

  6. If you would like to add the receipt to a claim, tap on Add to claim. If you would like to save it for later, tap on Save.

  7. Depending on the choice you made above you will see different views. If you choose Save you will reach the Expense list page, and if you choose Add to claim you will be able to create a new claim or add the receipt to an existing claim.

Tip

If you are already in the Expenses tab when you want to add an expense, tap on the plus sign in the upper right corner. In that way, you do not need to go back to the start page.

Tip

If you do not want to send all at once, tap on the Select / Deselect button in the upper right corner and then select the ones you want before tapping on Send.

Add a New Mileage

iOS

  1. Start page - Tap on Add new mileage

  2. Choose calculate distance (and search or view map) if you want to use the map for automatic calculation of the distance and get the route filled in automatically. Otherwise skip this step.

  3. Choose date, vehicle type, distance, and route if you did not go through step 2.

  4. Write the purpose of the trip in the purpose field.

  5. Add road tolls if needed.

  6. Expand “Other” if you want to add passengers, heavy load, and more.

  7. Under Cost units you can add, change and delete cost units. If you have default cost units on your user you will see them here.

  8. If you would like to add the mileage directly to a claim, choose Add to claim. If you would like to save the mileage for later, choose Save.

  9. Depending on the choice you made above you will see different views. If you choose Save you will reach the Expense list page, and if you choose Add to claim you will be able to create a new claim or add the mileage to an existing claim.

Android

  1. Startpage - Tap on Add new mileage

  2. Choose calculate distance (and search or view map) if you want to use the map for automatic calculation of the distance and get the route filled in automatically. Otherwise skip this step.

  3. Choose date, vehicle type, distance, and route if you did not go through step 2.

  4. Write the purpose of the trip in the purpose field.

  5. Add road tolls if needed.

  6. Expand “Other” if you want to add passengers, heavy load, and more.

  7. Under Cost units you can add, change and delete cost units. If you have default cost units on your user you will see them here.

  8. If you would like to add the mileage directly to a claim, choose Add to claim. If you would like to save the mileage for later, choose Save.

  9. Depending on the choice you made above you will see different views. If you choose Save you will reach the Expense list page, and if you choose Add to claim you will be able to create a new claim or add the mileage to an existing claim.

Road Tolls

A possibility to get the road tolls calculated automatically is available when you have used “Calculate distance” when creating a mileage. You can change the amount if needed.

You also have the possibility to choose if it was during rush hour and if you are using an Autopass. If you did not calculate distance, you can still add the road toll amount manually.

If you do not want to have the road toll amount calculated automatically you can turn the toggle off when you tap on “Calculate distance”.

The app will remember your settings for that, and Autopass and rush hour, for the next mileage - but you can always change the settings if needed.

Add a New Allowance

When you travel for work, you might be entitled to an allowance for meals during your travel period. The amount is determined by your travel duration and lodging type.

To add an allowance in the mobile app:

  1. Start page - Tap on Add new allowance

  2. Fill in the travel details:

    • Purpose of Travel: Describe why you are traveling
    • Cost Allocation: Select the cost unit (if required by your company)
    • Start Date and Time: When your travel begins
    • End Date and Time: When your travel ends
    • Country: Select the country you are traveling to
    • Allowance Type: Choose the appropriate allowance type based on your lodging situation

  3. If you are traveling to multiple locations, enable “Travel to more places” to add additional destinations.

  4. Tap Next to proceed to the meal selection screen.

  5. Select which meals you paid for yourself:

    • Breakfast: Toggle on if you paid for breakfast
    • Lunch: Toggle on if you paid for lunch
    • Dinner: Toggle on if you paid for dinner The app calculates your allowance based on travel dates and times. Deduct any meals that were:
    • Paid by someone else (colleague, customer, or manager)
    • Included in a hotel bill that was expensed separately or paid by your employer

  6. The total allowance amount is displayed at the bottom of the screen.

  7. If you would like to add the allowance directly to a claim, choose Add to claim. If you would like to save the allowance for later, choose Save.

Tip

If you are already in the Expenses tab when you want to add an expense, tap on the plus sign in the upper right corner. In that way, you do not need to go back to the start page.

Adding Expenses to Claims

When you save an expense (receipt or mileage), you have two options:

  1. Save for later: The expense is saved in the Expenses tab and can be added to a claim later
  2. Add to claim: You can either create a new claim or add the expense to an existing unsent claim

This is the opposite of how you handle it in Visma.net Expense on the web. Once you have saved or sent, you will find a claim under the Expense tab → Claims button.

Important

The way to work with expenses/mileages in the app is: Create expenses (receipts or mileages) and add them to a claim directly via the expense or under the expenses tab - not under claims tab.

Links to the rest of the documentation:

Expense Overview

Startpage

Payslips

Calendar

Last modified December 8, 2025