Cash management preferences (CA101000)

The entry type (configured for processing unrecognised payments and for payment reclassification) to be used by default in the Reclassify payments (CA506500) window.

For more information on processing unrecognised cash transactions, see About the reclassification of unknown payments

The options are implemented for the Customer payments (AR302000), Supplier payments (AP302000), and Transactions (CA304000) windows.

In the drop-down field you can select between the following options:

Disabled

Nothing is changed when reversing a cash transaction, it works as before.

Copy original or create new bank transaction

When reversing a cash transaction, you will be redirected to the Process bank transactions (CA306000), the Process incoming payments (AR305000), or the Transactions (CA304000) window, depending on where the original line was created, and the original cash transaction is reversed. A new row is created in the Process bank transactions (CA306000) or the Process incoming payments (AR305000) window with date, amount and description.

Unmatch original or create new bank transaction

When reversing a cash transaction, you will be redirected to the Process bank transactions (CA306000), Process incoming payments (AR305000) or Transactions (CA304000) window, depending on where the original line was created, and the original cash transaction is reversed. A new row is created in the Process bank transactions (CA306000) or Process incoming payments (AR305000) window with date, amount, and description, if the transaction was created manually. Or unmatched, if the cash transaction was created from the Process bank transactions (CA306000) or the Process incoming payments (AR305000) window.

Copy only original bank transaction

You will be redirected to the Process bank transactions (CA306000) or Process incoming payments (AR305000), depending on where the original line was created, and the original cash transaction is reversed. A new row is created in the Process bank transactions (CA306000) or Process incoming payments (AR305000) with date, amount and description. If the payment is created manually, it will not create a new row in the Process bank transactions (CA306000) or Process incoming payments (AR305000) window.

Unmatch only original bank transaction

You will be redirected to the Process bank transactions (CA306000) or Process incoming payments (AR305000) window, depending on where the original line was created, the original cash transaction is reversed and the original bank transaction is unmatched. If the payment is created manually, it will not create a new row in the Process bank transactions (CA306000) or Process incoming payments (AR305000).

When a new row is created, the new line will get a prefix Re-opened or Unmatched + Ref. no + Original description, depending on the setting.

Now, you can match this to another customer, supplier, or cash transaction.

Note! We recommend you to use the Copy original or create new bank transaction option, else you will lose the connection to the voided payment in the Import bank transactions (CA306500) and Import incoming payments (AR305500) windows.

If a payment is created by the Direct debit function, it will not create any new, or unmatch existing bank transaction at all.

A check box that you select to make the system skip voided transactions during the reconciliation process if both the original and the voided transactions are registered in the same financial period.

For more information, see: About the reconciliation process

By default, this field is empty.

The Payment method field is empty in windows in the Cash management, Supplier ledger, and Customer ledger, and you must manually select which cash account you want to view or use.

If you select a payment method in this field, this will be the default payment method for payments and bank transactions.

By default, this field is empty.

If you do not select a default cash account, the Cash account field in other windows will be empty. This means all your cash accounts will be shown in the table of that window, unless you manually select a default account.

If you select a cash account in this field, this will be the default cash account for the incoming payments and bank transactions.

The Cash account field is used in the following windows:

• Process payments (AP50301S)
• Bank transactions history (CA402000)
• Reconciliation statements (CA302000)
• Process bank transactions (CA306000)
• Import bank transactions (CA306500)
• Import incoming payments (AR305500)
• Process incoming payments (AR305000)
• Incoming payments history (AR407000)

A check box that indicates (if selected) that the system ignores the currency check when you import bank statements.

Select the check box, if you want to import statements that use a currency ID or code that does not match the currency ID associated with the cash account for which you perform import.

A check box that indicates (if selected) that importing a bank statement from a file should be performed to only a specific cash account.

You can import the data only after you have selected the cash account in the Import bank transactions (CA306500) window.

A check box that indicates (if selected) that unreleased batch payments are available for matching to bank transactions in the Process bank transactions (CA306000) window.

When you initiate processing of the matched transactions (by clicking Process on the mentioned above window), the system releases matched batches.

For more information, see: Batch payment matching

A check box that (if selected) handles the splitting of a batch payment from several customers into payments per customer.

When selected, the system will create the payment with all multiple invoices applied before processing the payment (clicking the Process button). When clicking the Process button, the application will be done.

The service to be used for importing bank statements if the Import bank statements to single cash account check box is cleared.

The available option is PX.Objects.CA.OFXStatementReader.

The service supports importing bank statements in the following formats: OFX (Open Financial Exchange), QBO (QuickBooks Online), and QFX (Quicken File eXchange).

Select how or if documents will be automatically loaded in the Process bank transactions (CA306000) window for matching:

• First exact doc. amount, then all documents: First loads the documents with the exact document amount for the customer/supplier with credit notes first, then all other invoices until the payment amount is used. This is the default.
• Documents with exact amount: The system searches the documents that have the exact matching amount with the transactions and loads only them.
• Disabled: Automatic loading is not in use.

A check box that (if selected) specifies that a bank transaction with an empty reference number is automatically matched to a cash transaction with an empty reference number.

If this check box is cleared (the default value), the transactions with empty reference numbers are not considered as matching.

A check box that (if selected) handles the splitting of a batch payment from several customers into payments per customer.

When selected, the system will create the payment with all multiple invoices applied before processing the payment (clicking the Process button). When clicking the Process button, the application will be done.

A check box that (if selected) splits the payment XML file from AutoPay into a set of smaller files for faster handling of automatic scheduling.

When selected, the system will split, import and display the XML file into separate files in the window AutoPay inbox (CA50400S). The File ID will be the same for each split file and each file will have a Split no displayed in a separate column numbered sequentially.

Example: A payment file with File ID 4021 and with 6000 payments will be split into 3 files with 2000 payments each. The files will have the same File ID and the Split no will show 1 to 3.