Cash transactions (basic) (CA30400S)
The window toolbar
| Button | Description |
|---|---|
| Reverse | Releases the selected transaction and creates a batch. |
| Reversing cash entries | Redirects you to a report that shows the details of cash entries which are created by reversing a cash entry. |
The top part
This area contains general information about the cash transaction.
| Element | Description |
|---|---|
| Ref. no. | The unique identifier assigned to the cash transaction in accordance with the number series. |
| Trans. date | The date of the transaction. |
| Period | The financial period to which the transaction should be posted. |
| Document ref. | The external document reference number. |
| Description | A detailed description of the transaction. |
| Cash account | The cash account that is a source account for the transaction. |
| Currency | The currency of the cash account. |
| Exchange rate | The amount corresponding to the Currency field, and the name of the field is only visible if you hover over the field. By clicking the field, the Rate selection dialog box opens. See description below. |
| View base (button) | When you click View base the following happens:
Click View currency again to return to the original view. |
| Entry type | The user-defined transaction type. Select the appropriate type from the list of entry types defined for the selected cash account. |
| Disb./receipt | The basic type of the transaction:
|
| Amount | The amount of the transaction. |
| VAT taxable total | The document total that is subjected to VAT. The VAT taxable amount will be displayed in this field only if the Include in VAT taxable total check box is selected for the applicable tax in the VAT (TX205000) window. If the check box is cleared, this field will be empty. If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable total field of the document. This field is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| VAT total | The total amount of tax paid in the document. If a used VAT has been applied to the document, the used VAT amount is not included in the VAT total amount. You can view the used VAT details on the VAT details tab of the current window. |
The Rate selection dialog box
| Element | Description |
|---|---|
| Currency rate type ID | The currency rate type specified for the selected currency pair. |
| Effective date | The date on which the currency rate in this row becomes effective. |
| Currency unit equivalents | View the currency conversion. |
OK (button) | Closes the dialog box. |
The Transaction details tab
This tab contains the list of transaction details in a tabular format.
| Column | Description |
|---|---|
| Branch | The branch that created the transaction. |
| Item ID | The ID of the non-stock item specified as the transaction subject. |
| Description | The description provided for the item. |
| Quantity | The quantity of the item. |
| UoM | The unit of measure of the item. |
| Price | The unit price for the item. |
| Amount | The total amount for all units or items. |
| Offset account | The account to be updated by the transaction. By default, it is an offset account defined with the entry type selected for the cash account, but you can change this account. |
| Account description | A description of the account. |
| Offset cash account | The account to be updated by the transaction. By default, it is an offset account defined with the entry type selected for the cash account, but you can change this account. |
| Offset subaccount | The corresponding subaccount to be used for the transaction. |
| Project | The project with which this transaction is associated, or the code indicating that this transaction is not associated with any project; the non-project code is specified in the Project accounting preferences (PM101000) ) window. This column appears only if the Projects workspace has been enabled in your system and integrated with the Cash management workspace. |
| Line no. | The functionality is not available to the customers. |
| Project | The project with which the item is associated. Or, the non-project code, if the item is not intended for any project. The non-project code is specified in the Project accounting preferences (PM101000) ) window. This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Project task | The particular task of the project with which this transaction is associated. This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Non-invoiceable | A check box that indicates (if selected) that this transaction is non-invoiceable in the project. This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| VAT category | A list of taxes associated with a product or a service when it is purchased or sold. |
The VAT details tab
This tab contains a table showing the automatically calculated taxes for the transaction and their details.
| Column | Description |
|---|---|
| VAT ID | The VAT that applies to the cash transaction. |
| VAT rate | The rate of the VAT. |
| Taxable amount | The taxable amount of the transaction. |
| VAT amount | The VAT amount calculated for the transaction. |
| Deductible VAT rate | The percent of deduction that applies to the VAT amount paid to the supplier for specific purchases. This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Expense amount | The percentage that is deducted from the VAT amount paid to the supplier for specific purchases. This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Pending VAT | A Pending VAT (sometimes called a suspended VAT) is applied to those documents whose VAT amounts should be recognised later than the document has been released. Once a document to the pending VAT is released, the system records its VAT amount to an intermediate account (such as the Pending VAT payable account or the Pending VAT claimable subaccount, where the VAT amount is kept until you initiate the process of recognising the VAT). Suspended VAT information is not added to the VAT report until the taxes are recognised. |
| Include in VAT exempt total | A check box that indicates (if selected) that this value-added VAT has a zero rate, and is used to calculate a document subtotal that is actually exempt from VAT. The calculated amount will be displayed in the VAT exempt total field in the documents (such as invoices). Only available for VAT type VAT. |
| Statistical VAT | A check box that indicates (if selected) that the VAT on documents will be calculated only for statistical purposes. Or, will be reported only, but not actually paid. Only available for VAT type VAT. |
| Reverse VAT | A check box that indicates (if selected) that this is a reverse VAT. A reverse VAT is a type of VAT used in some countries of the European Union (EU). When this type of VAT is applied to a company that supplies goods or services to other EU countries, the liability of the reporting VAT is reversed and goes to the customer rather than to the supplier. Only available for VAT type VAT. |
| VAT type | The types of VAT:
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The Financial details tab
This tab contains two sections, and a possible third, with the elements described below.
After the transaction is released, the settings on this tab become read-only.
The Link to general ledger section
| Element | Description |
|---|---|
| Batch no. | The number of the batch generated to implement the cash transaction. It appears automatically after the transaction is released. Click the number to view the batch details. |
The VAT settings section
| Element | Description |
|---|---|
| VAT zone | The VAT zone that applies to the transaction. |
| VAT calculation mode | The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document. One of the following options can be selected:
|