Funds transfers (CA301000)
Funds can be transferred between accounts denominated to different foreign currencies. The system performs currency conversion by using the base currency and the cash-in-transit account; no cross-rates are used. As a result of the transfer, the following transactions are generated:
- Transfer in
- For the transfer of funds from the source account to the cash-in-transit account.
- Transfer out
- For transfer of funds from the cash-in-transit account to the destination account.
- Expense entry
- For additional charges associated with each transfer. If you enter related service charges on this window, they will be recorded as an Expense entry.
Search line in list window
If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.
There are two types of search fields:
White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
- space: the result contains the words in any order,
- %: the result contains the words in the specific order, and the % functions as a wildcard as well.
Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.
The window toolbar
- Release
- Releases the selected transaction.
The top part
By using the elements in this area, you can specify all the parameters of a funds transfer, including source and destination accounts, currencies, and dates.
- Transfer number
The transfer number, as assigned by a numbering series.
The numbering series for transfers is defined in the Cash management preferences (CA101000) window.
- Status
The status of the transfer, which is one of the following options:
- On hold
- The transfer is a draft only; the actual transfer of goods has not been initiated.
- Balanced
- The transfer is balanced and can be released.
- Released
- The transfer has been released.
- Hold
- A check box that, if selected, indicates that the transfer is on hold. You can clear the Hold check box only for balanced transfers.
- Description
- A detailed description for the transfer transaction. An alphanumeric string of up to 30 characters may be used.
- RGOL
- A read-only field that displays the difference between the amount in the base currency specified for the source account and the amount in the base currency resulting for the destination account, for cases when the source and destination currencies are different.
The Source account section
- Account
- The account from which the funds are transferred.
- Transfer date
- The date of the transaction.
- Cleared
- A check box that indicates (if selected) that this transaction has been cleared.
- Currency
- The currency of denomination for the source cash account.
- Document ref.
- The reference number of the transfer in the bank.
- Amount
- The amount of the transaction in the specified currency.
- Batch number
- The identification number of the batch that updates the source and cash-in-transit accounts.
- Clear date
- The date when the transaction was cleared in the process of reconciliation.
- General ledger balance
- A read-only field displaying the balance of the source account recorded in the General ledger for the financial period that includes the transfer date.
- Available balance
- A read-only field displaying the balance of the cash account calculated in accordance with the options selected in the Receipts to add to available balances and Disbursements to deduct from available balances sections in the Cash management preferences (CA101000) window.
- Base currency amount
- The amount of the transfer in the base currency. If the source account is denominated to a foreign currency, the default exchange rate associated with the account is used. You can specify another rate by using the currency controls.
The Destination account section
- Account
- The account to which the funds are transferred.
- Receipt date
- The date of the transfer receipt.
- Cleared
- A check box that indicates (if selected) that this transaction is cleared.
- Currency
- The currency of denomination for the destination account.
- Document ref.
- The reference number of the transfer in the bank or other financial entity.
- Amount
- The amount of the transaction in the currency of the destination account.
- Batch number
- The identification number of the batch that creates related journal entries to update the cash-in-transit and destination accounts.
- Clear date
- The date when the transaction was cleared in the process of reconciliation.
- General ledger Balance
- The balance of the target account, as recorded in the General ledger.
- Available balance
- The actual balance of the target account.
- Base currency amount
- The amount of the transaction in the base currency. You can specify another exchange rate by using the currency controls.
The table
The table displays the list of cash adjustments that contain the transfer-related charges and expenses. To add an additional charge, click Add expense. You can edit the charges as cash transactions of the Cash entry type in the Cash account details (CA303000) window.
Upon release of the adjustment, a separate batch will be created for each line added to the table.
- Cash account
- The cash account to be updated by this transaction.
- Document ref.
- A reference to an external document related to the transfer, the charges, or both. By clicking this reference number, the document details window opens.
- Doc. date
- The transaction date.
- Description
- A detailed description of the charge or expense.
- Entry type
- The entry type of this charge or expense.
- Offset account
- The general ledger expense account that will be updated by this charge or expense.
- Offset subaccount
- The corresponding subaccount.
- Amount
- The amount of the charge or expense.
- Currency
- The currency of the charge or expense.
- Cleared
- A check box that indicates (if selected) that this transaction has been cleared.
The Quick transaction dialog box
This dialog box opens when you click one of the following:
- Add expense
- in the Funds transfers (CA301000) window
- Create adjustment
- in the Reconciliation statements (CA302000) window
- Create transaction
- in the Cash account details (CA303000) window
By using the dialog box, which includes the following elements, you can quickly add cash transactions of any entry type. Note: In the Funds transfers window, you can add cash transactions with only an entry type that has Module set to CA.
- Cash account
- The cash account to be updated by this transaction.
- Entry type
- The user-defined type of cash transaction.
- Doc. date
- The date of the transaction.
- Fin. period
- The financial period to which the transaction is posted.
- Currency
- A read-only column that shows the currency of the cash account.
- Document ref.
- The reference number of the corresponding external document.
- Amount
- The amount of the transaction in the specified currency.
- Description
A detailed description of the transaction.
The field is filled by default with the description of selected entry type.
- Status
- The status of the transaction.
- Cleared
- A check box that you select to indicate that this transaction has been cleared.
- Offset account
The general ledger account that is used by default as the offset account for transactions.
The field is displayed if the entry type is set to Cash management.
- Offset subaccount
- The offset subaccount used with the account selected.
- Save (button)
- Creates a transaction with the specified details and closes the dialog box.
- Cancel (button)
- Clears the dialog box elements and closes it without saving the transaction.
Related pages
Concepts
Tasks
- Release multiple cash transactions
- Transfer funds
- Record a funds transfer
- Quickly record cash entry task