Payment methods (CA204000)
You can use this window to define and view payment methods and their details.
Payment methods are linked to cash accounts, and you can select one cash account in each branch as the default one for the payment method used in Supplier ledger and in Customer ledger.
## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.The top part
You use the elements in this area to define or edit a payment method that uses a specific means of payment.
| Element | Description |
|---|---|
| Payment method ID | The unique identifier of the payment method. An alphanumeric string of up to 10 characters can be used. |
| Active | A check box that indicates whether the payment method is active in the system. |
| Means of payment | One of the system’s built-in payment templates. The following options are available:
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| Bank account type | The selection for setting the type of payment method, that will determine if the sender’s (the company sending the e-invoice) bank account should be collected from the Payment method details table on the Settings for Customer ledger tab. If this field is empty, it will collect the bank accounts from the Payment settings tab in the Organisations (CS101500) window. The following options are available in the drop-down list:
|
| Payment type code | A list of supported Danish payment types is displayed, the value selected is used for the identification of payment type. |
| Description | A description of the payment method. Use an alphanumeric string of up to 30 characters. > [!NOTE] > This field supports the multi-language functionality, where you can translate the entered text to multiple languages. For more information, see: About multi-language support |
| Use for suppliers | A check box that indicates whether the payment method will be used in Supplier ledger. If you select this check box, the Settings for supplier ledger tab appears in this window. |
| Use for customers | A check box that indicates whether this payment method will be used in Customer ledger. If you select this check box, the Settings for customer ledger tab appears in this window. |
| Require remittance information for cash account | A check box that indicates to the system whether the cash account requires remittance information for the payment method. Note: When the Payment method ID and this check box are selected and linked to a cash account, the Remittance settings tab appears in the Cash accounts (CA202000) window. |
The Allowed cash accounts tab
You use this tab to define and view the list of cash accounts linked to the payment method.
The list may include regular cash accounts as well as clearing accounts. For a particular payment made by the payment method, if one of the allowed clearing accounts is selected, the payment can be included in a deposit intended for a bank account associated with the clearing account.
| Column | Description |
|---|---|
| Cash account | The cash account linked to the payment method. |
| Description | The description of the cash account. |
| Branch | The branch to which the cash account belongs. This field is available only if the Multi-branch support check box is selected in the Enable/disable functionalities (CS100000) window. |
| Use for supplier | A check box that indicates whether the payment method is used in the Supplier ledger workspace for this branch. |
| Default account | A check box that indicates whether this is the default cash account for this method when it is used in Supplier ledger. If there are multiple branches, one default account can be defined per branch for this payment method. |
| Suggest next supplier no. | A check box that means (if selected) that the system automatically generates the next number (as the last number incremented by 1) in the Payment ref. field in the Supplier payments (AP302000) window when a user creates a new payment of this payment method by using this cash account. If this option is not selected, the user can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before. |
| Last reference number suppliers | The number used for the last payment associated with this cash account in Supplier ledger. Initially, this number incremented by 1 will be used for the first payment associated with this cash account if the Supplier ledger - Suggest next number check box is selected. |
| Last reference number batches | The number used for the last batch of payments generated for this method in Supplier ledger. Initially, this number incremented by 1 will be used for the first batch generated for a payment made by this method in Supplier ledger. This value is used only for batch payments in Supplier ledger. |
| Use for customers | A check box that indicates whether the cash account will be used with the selected payment method in the Customer ledger workspace for payments from customers. |
| Default | A check box indicating whether this is the default cash account for this method when it is used in Customer ledger. If there are multiple branches, one default account can be defined per branch for this method. |
| Default for refund | A check box that you select to use this cash account as the default one for returns made for this payment method in the branch associated with the payment method. |
| Suggest next customer ledger no. | A check box that, if selected, means that the system automatically assigns the next number (as the last number incremented by 1) in the Payment ref. field in the Supplier payments (AP302000) window when a user enters a new payment of this payment method using this cash account. If this option is not selected, the user can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before. |
| Last reference number customers | The number used for the last payment associated with this cash account in Customer ledger. Initially, this number incremented by 1 will be used for the first payment made by the method associated with this cash account if the Suggest next customer no. check box is selected. |
The Settings for Customer ledger tab
For the payment method, you can select processing options in the upper area of this tab.
The selected Means of payment template determines the specific elements that will hold the details of the method. The elements configured here will appear in the Customer payment methods (AR303010) window to allow the user to enter method-specific parameters for each customer that uses the payment method.
The Common settings section
| Element | Description |
|---|---|
| Integrated processing | A check box that indicates (if selected) that the payment method requires processing through a processing centre. If this check box is selected for the method, the Processing centres tab appears. |
| Requires account number | A check box that indicates, if selected, that this payment method requires a card number or other unique identifier each time the method is used. Such methods as cash or checks do not require any identifiers, while a credit card method requires card numbers as identifiers and a wire transfer method requires bank account numbers. |
| Void on clearing account | A check box that indicates, if selected, that a payment voided after the appropriate deposit (the one that contains the payment) has been released should be voided on the respective clearing account instead of on the bank account. For more information about using the options, see: About the preparation of deposits |
| Has invoice information | A check box that indicates, if selected, that customer remittance information is required for this payment method. If this check box is selected, the Invoicing information tab will appear in the Customer payment methods (AR303010) window. |
| Default void date to document date | A check box that indicates, if selected, that the date of document voiding is to be set to the origin document date by default. Otherwise, the date of document voiding is set to the current business date if the business date is later than the document date. If the current business date or the date that you specify in the Application date field (that is, the date when the document is supposed to be voided) is earlier than the date of the origin document, then the system uses the origin document date as the date of document voiding. |
| Create batch payment (common for customer and supplier ledgers) | A check box that indicates, if selected, that the system creates a batch payment from the selected payments. |
The Direct debit settings section
| Element | Description |
|---|---|
| Direct debit | Select this check box if the payment method can be used for direct debit payments. This will activate the Execution days first/one-off and Execution days recurrent fields. |
| Business to business | The direct debit is paid from one company to another. |
| Combine the first and the following direct debits | Both FIRST and RCUR mandates will be created in the same payment batch. |
| Execution days first/one-off | The number of execution days for a first or one-off payment. |
| Execution days recurrent | The number of execution days for a recurrent payment. |
The Payment settings section
| Element | Description |
|---|---|
| IBAN | The bank’s IBAN number. |
| Bank account no. | The main bank account number for the bank. |
| Bank account no. 2 | The second bank account number for the bank. |
| Bank account no. 3 | The third bank account number for the bank. |
| BIC (SWIFT) | The BIC or SWIFT code of the bank. |
The Factoring settings section
| Element | Description |
|---|---|
| Factoring company name | The name of the factoring company |
| Assignment note | Assignment note used for factoring |
| Column | Description |
|---|---|
| ID | The system-generated identifier of the payment method element. |
| Banking detail type | The structure of the bank account. |
| Description | The name for the payment method element. An alphanumeric string of up to 10 characters can be used. |
| Required | A check box you select if the user must specify a value for this payment method element. |
| Encrypted | A check box that you select if the values of the element should be stored encrypted. |
| CVV code | The credit card or the debit card’s security code (Card Verification Value). |
| Sort order | The integer that defines the order of this element in the list of elements. The element (row) with the smallest number will appear at the top of the list. |
| Entry mask | The ASCII string to be used as an input mask for the element. |
| Validation reg. exp. | The regular expression to be used for element input validation. |
The Settings for Supplier ledger tab
On this tab, for the payment method, you can select processing options based on the selected means of payment, define the elements, and set input validation masks, regular expressions, or both. These elements will appear in the Suppliers (AP303000) window to hold supplier-specific details of the payment method.
The Payment settings section
The element in this group is used for the payment method to define whether specifying unique payment reference number for outgoing payments is required.
The section is displayed if the Not required option is selected in the Additional processing section.
| Element | Description |
|---|---|
| Require unique payment ref. | A check box that indicates (if selected) that the unique payment reference number is required for each payment document created with this payment method. |
The Additional processing section
| Element | Description |
|---|---|
| Print payments | A check box that indicates (if selected) that this method involves printing payments. The system requires and validates the uniqueness of each payment reference number entered (manually or automatically) for printed documents. |
| Create batch payment (common for customer and supplier ledgers) | An option that indicates (if selected) that this method involves creating batch payments. The system requires and validates the uniqueness of each batch reference number. |
| Not required | An option that, if selected, indicates that payment documents created with this payment method does not require additional processing. With this option selected, you can additionally specify whether the system must require and validate the uniqueness of each payment reference number, by selecting or clearing the Require unique payment ref. check box in the Payment settings section. |
The Export settings section
The element in this group is used for the payment method if it involves creating batch payments to multiple suppliers. The section is displayed if the Create batch payments option is selected in the Additional processing section.
| Element | Description |
|---|---|
| Export scenario | Select this check box if the scenario can be used for foreign currency payments. |
| Upload payment files manually (the Netherlands only) | Select this check box to upload payment files manually. |
| Express payment | Select this check box if the payment is an express payment. |
The Payment method details table
| Column | Description |
|---|---|
| ID | The identifier of the payment method element. |
| Banking detail type | The banking detail for the payment method. |
| Description | The user-defined name for the payment method element. An alphanumeric string of up to 10 characters can be used. |
| Required | A check box that you select to indicate that a value must be specified for this payment method element. |
| Sort order | The integer that defines the order of this payment method element in the list of elements. The element (row) with the smallest number will appear at the top of the list. |
| Entry mask | The ASCII string to be used as an input mask for the payment method element. |
| Validation reg. exp. | The regular expression to be used for element input validation. |
The Remittance settings tab
You use this tab to configure the elements that hold remittance information if it is required by this payment method for the cash accounts involved.
The tab appears if the Require remittance information for the cash account check box is selected in the top area. If the elements for remittance information are configured on the tab, remittance information will be required for the cash accounts linked to the method.
| Column | Description |
|---|---|
| ID | The system-generated identifier of the element. |
| Banking detail type | The banking detail for the payment method. |
| Description | The user-defined name for the element. An alphanumeric string of up to 10 characters can be used. |
| Required | A check box that you select if the user must specify a value for this payment method element. |
| Encrypted | A check box that you select to indicate that the values of the element should be stored encrypted. |
| Sort order | The integer that defines the order of the element in the list of elements. The element (row) with the smallest number will appear at the top of the list. |
| Entry mask | The ASCII string to be used as an input mask for the element. |
| Validation reg. exp. | The regular expression to be used for input validation. |
The Reporting codes tab
| Column | Description |
|---|---|
| Heading | The heading of the reporting code. |
| Code | The code of the reporting code. |
| Description | The description of the reporting code. |
| Default | Select this check box if the code will be used as the default code for the payment method. |