/visma-net-erp/help/cash-management/manage-payment-methods section 2026-02-19T17:09:06+01:00 # Manage payment methods Click the links below to learn more about a topic you are interested in. Use the breadcrumb links in the upper left corner to see your location, navigate backwards or go to the starting point. /visma-net-erp/help/cash-management/manage-payment-methods/managing-payment-methods-overview page With Visma Net, you can configure the payment methods that your organisation uses to pay its suppliers, as well as the payment methods that are used by customers to pay your organisation. 2026-02-19T17:09:06+01:00 # Managing payment methods - overview With Visma Net, you can configure the payment methods that your organisation uses to pay its suppliers, as well as the payment methods that are used by customers to pay your organisation. You configure these payment methods in the Cash management workspace, and then you use the payment methods for suppliers in the Supplier ledger workspace and the payment methods for customers in the Customer ledger workspace. The settings of a payment method to be used in the Supplier ledger workspace describe the way outgoing money is actually transferred from your organisation to the supplier destination, such as by check, wire transfer, credit or debit card, cash, or invoice of exchange. The settings of a payment method to be used in the Customer ledger workspace describe the way incoming money is actually transferred to your company. You set up these payment methods, which in some cases (such as with cash and check) can be used for customer payments without more specific information being specified in the system. For other types of payment methods, the payment method you define in the Cash management workspace serves as a template that you use to easily define the customer payment methods that contain customer-specific information. You can enter this specific information when you set up the customer account or any time afterwards. These topics will help you to understand what payment methods are, how they are used in Visma Net, and how to configure payment methods. ## Topics + [About payment methods for customers](/visma-net-erp/help/cash-management/manage-payment-methods/about-payment-methods-for-customers/) + [About payment methods for suppliers](/visma-net-erp/help/cash-management/manage-payment-methods/about-payment-methods-for-suppliers/) /visma-net-erp/help/cash-management/manage-payment-methods/about-payment-methods-for-customers page In Visma Net, you can configure payment methods for customers. 2026-02-19T17:09:06+01:00 # About payment methods for customers In Visma Net, you can configure payment methods for customers. In Visma Net, you can configure payment methods for customers. The settings of these payment methods describe how the particular payment is done and provide the default cash account to be used to record payments. ## General payment method setup You use the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window to configure payment methods. You perform the following general steps to set up a payment method: 1. Specify the required settings, such as the identifier, means of payment, and description. > [!NOTE] > We recommend that you use the **Cash** means of payment for all payment methods that are used to describe how customers pay your organisation. 1. Specify how you want to use the payment method: For customer payments, select the **Use in customer ledger** check box. > [!NOTE] > The same payment method can be used to record incoming and outgoing payments; that is, you can select both the **Use in customer ledger** and the **Use in supplier ledger** check boxes (or just one of the check boxes). 1. On the **Allowed cash accounts** tab, add the cash accounts to be used with this payment method. Additionally, you can select the **Customer ledger default** check box to define the cash account that is used by default for incoming payments. > [!NOTE] > You do not need to enable auto-numbering of payments (by using the **Customer ledger - Suggest next number** and the **Last reference number** columns), because incoming payments usually have their own numbers, which you enter in the **Payment ref.** field in the [Customer payments (AR302000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-payments-ar302000/) window. 1. Activate the payment method or select the **Active** check box. 1. Save the new payment method. Follow these steps for all payment methods that are used to describe how customers pay your organisation. ## Examples of payment methods Goods and services can be paid for in a variety of ways, including cash and wire transfers. You can configure the following types of payment methods to record payments from customers: + Cash: To record incoming payments made with actual cash, you configure a payment method, which you base on the **Cash** means of payment. You should associate the payment method with general cash accounts and petty cash accounts. + Wire transfer: To record incoming payments made by wire transfer, you develop a payment method and base it on the **Cash** means of payment. You associate the payment method with bank cash accounts. ## Payment methods for customers and customer payment methods You configure payment methods for customers in the Cash management workspace of Visma Net, but you use them in the Customer ledger workspace to record payments from the customers. To start using payment methods, first associate a payment method with a particular customer. The system automatically associates with all customer accounts each payment method that is configured as follows: + The payment method is active or the **Active** check box is selected. + The payment method is based on the **Cash** means of payment. + The payment method is marked for use in Customer ledger or the **Use in Customer ledger** check box is selected. + The payment method does not require an account number or the **Require account number** check box is cleared on the **Settings for Customer ledger** tab. All payment methods for customers configured in this way will automatically appear on the **Payment methods** tab of the [Customers (AR303000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customers-ar303000/) window and can be used to record payments without additional configuration. You can modify a payment method that has been associated with a particular customer automatically (due to being configured as described earlier). Then the system creates an instance of the payment method that is called a **customer payment method**. Customer payment methods are also displayed on the **Payment methods** tab of the [Customers (AR303000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customers-ar303000/) window with the **Override** check box selected to distinguish them from non-modified payment methods for customers.

Related pages

Concepts

• About payment methods for suppliers

Tasks

• Set payment methods for AutoPay
• Create payment methods
• Enable batch payments

Windows

• Payment methods (CA204000)

/visma-net-erp/help/cash-management/manage-payment-methods/about-payment-methods-for-suppliers page You can configure payment methods that are used to pay suppliers of your organisation. 2026-02-19T17:09:06+01:00 # About payment methods for suppliers You can configure payment methods that are used to pay suppliers of your organisation. You can configure payment methods that are used to pay suppliers of your organisation. The settings of a payment method describe how a particular payment was done and provide the default cash account to be used to record payments. The system does not initiate the actual movement of money; it just holds the information about the payment. In this topic, you will read about the general steps of setting up a payment method. You will also see examples of payment methods that can be used to record payments to suppliers. ## General payment method setup You use the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window to configure payment methods. You perform the following general steps to set up a payment method: 1. In this window, you specify the required settings, such as the identifier, means of payment, and description. > [!NOTE] > We recommend that you use the **Cash** means of payment for all payment methods that are used to describe how your organisation pays suppliers. 1. You specify how you want to use the payment method: For payments to suppliers, select the **Use in supplier ledger** check box. > [!NOTE] > The same payment method can be used to record incoming and outgoing payments; that is, you can select both the **Use in customer ledger** and the **Use in supplier ledger** check boxes (or just one of the check boxes). 1. On the **Allowed cash accounts** tab, you add the cash accounts to be used with this payment method. Additionally, you can select the **Supplier ledger default** check box to define the cash account that is used by default for outgoing payments. 1. Optionally, you can do any of the following for the payment method: + Enable automatic numbering of printed checks or other documents that confirm payment, by using the **Supplier ledger - Suggest next number** and the **Supplier ledger last reference number** columns on the **Allowed cash accounts** tab. + Disable the requirement that each payment reference number must be unique, by clearing the **Require unique ref.** check box, which is selected by default and appears if the **Not required** option is selected in the **Additional processing** section on the **Settings for supplier ledger** tab. + Configure printing of payments or other documents that confirm payment, by selecting the **Print payments** option in the **Additional processing** section on the **Settings for supplier ledger** tab and specifying additional parameters in the **Check printing settings** section (which appears on the right side of the tab). + Configure grouping of multiple payments into a batch that you will send to a money transfer operator, by selecting the **Create batch payments** option in the **Additional processing** section on the **Settings for supplier ledger** tab and specifying additional parameter in the **Export settings** section (which appears on the right side of the tab). 1. You activate the payment method or select the **Active** check box. 1. You save the new payment method. All of these payment methods, which are configured to describe how your organisation pays suppliers, are available for use at once with any supplier account. ## Cash To record outgoing payments made with cash, you develop a payment method and base it on the **Cash** means of payment. You associate the payment method with general cash accounts and petty cash accounts. You can enable automatic numbering of outgoing payments for this payment method and configure the printing of documents that confirm payment if you provide any. ## Wire transfer To record outgoing payments made by wire transfer, you develop a payment method and base it on the **Cash** means of payment. You associate the payment method with bank cash accounts, which provide funds for outgoing payments. You can configure automatic numbering of the payments according to the numbering series used by the money transfer operator, and you can configure printing of documents that confirm payment. If the money transfer operator does not provide a reference number for the payments, you can clear the **Require unique payment ref.** check box on the **Settings for supplier ledger** tab (the check box is displayed if the **Not required** option is selected in the **Additional processing** section) and create payments without reference numbers. ## Batch payments You can configure a payment method that you can use to group multiple payments into a batch and send this batch to a money transfer operator. ## Payment reference numbers and their automatic generation Usually documents that confirm payments are assigned unique payment reference numbers. In Visma Net, you can specify whether specifying a unique payment reference number for outgoing payments is required by using the **Require unique payment ref.** check box that is displayed if the **Not required** option is selected in the **Additional processing** section on the **Settings for supplier ledger** tab (in the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window). If you select this check box for a payment method, you will have to specify a unique payment reference number for each payment made with this payment method. Selecting the **Print payments** or the **Create batch payments** options in the **Additional processing** section makes the **Require unique payment ref.** check box selected by default and unavailable. You can enable automatic generation of a payment reference number for documents recorded to a particular cash account with any payment method used in the Supplier ledger workspace. You enable automatic numbering and specify the numbering rule for each cash account by using the **Supplier ledger - Suggest next number** and the **Supplier ledger last reference number** columns on the **Allowed cash accounts** tab of the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window. The generated number automatically appears in the **Payment ref.** field in the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window when a user creates a new document and selects the cash account and the payment method for which the automatic numbering is configured. Regardless of whether you enable automatic numbering, the user can manually specify a payment reference number. If you have configured the payment method so that documents must be printed, the system will require the user to enter a unique payment reference number in the **Next payment number** field in the [Create batch payments (AP505000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/create-batch-payments-ap505000/) window before printing the document. If printing is not required for documents that confirm payment, the user can manually specify the payment reference number in the **Payment ref.** field in the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. In this case, the system requires and validates the uniqueness of each payment reference number only if the **Require unique payment ref.** check box is selected for the payment method used. ## Documents that confirm payment and their printing With Visma Net, you can configure the payment method to require the printing of documents that confirm payment. If you want to require the printing of payments, in the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window, you select the **Print payments** option button in the **Additional processing** section on the **Settings for supplier ledger** tab and specify the appropriate settings in the **Printing settings** section of the tab, which appears as soon as you click **Print payments**.

Related pages

Concepts

• About payment methods for customers

Tasks

• Set payment methods for AutoPay
• Create payment methods
• Enable batch payments

Windows

• Payment methods (CA204000)

/visma-net-erp/help/cash-management/manage-payment-methods/create-payment-methods section 2026-02-19T17:09:06+01:00 # Create payment methods 1. Go to the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window. 1. In the **Payment method ID** field, enter the ID of the payment method. The maximum length is 10 characters. 1. Select a **means of payment** from the drop-down list. 1. Write a **description** for the method. 1. Use the check boxes to select the workspaces in which the method will be available, and if remittance information is required for the cash account. > [!NOTE] > If remittance information is required, define the relevant settings on the **Remittance settings** tab. 1. On the **Allowed cash accounts** tab in the lower toolbar, click  to add cash accounts to be used with this payment method. Use the other fields on the line to decide in which workspace(s) this cash account can be used and if it should be the default in that workspace. 1. Click . > [!NOTE] > For payment methods to be used with AutoPay, select the check box **Create batch payment** on the **Settings for supplier ledger** tab. /visma-net-erp/help/cash-management/manage-payment-methods/set-payment-methods-for-autopay section 2026-02-19T17:09:06+01:00 # Set payment methods for AutoPay 1. Go to the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window. 1. In the **Payment method ID** field, select the payment method you want to use with AutoPay. 1. Go to the **Settings for Supplier ledger** tab. 1. Select the **Create batch payments** radio button. 1. Click .

Related pages

Concepts

• About payment methods for customers
• About payment methods for suppliers

Tasks

• Create payment methods
• Enable batch payments

Windows

• Payment methods (CA204000)

/visma-net-erp/help/cash-management/manage-payment-methods/enable-batch-payments section 2026-02-19T17:09:06+01:00 # Enable batch payments 1. Go to the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window. 1. Go to the tab **Settings for Customer ledger**. 1. In the **Common settings** section, select the check box **Create batch payment (customer and supplier ledgers)**. 1. In the **Payment method details** section, click . 1. Fill in the ID, select the banking detail type that is used by the customer, and enter a description. > [!NOTE] > You can fill in the columns **Entry mask** and **Validation reg. exp.**, but this is not required. 1. Click . ## What is next? [Add a payment method and a bank account](/visma-net-erp/help/customer-ledger/manage-customers/add-a-payment-method-and-a-bank-account-to-a-customer/). /visma-net-erp/help/cash-management/manage-payment-methods/activate-next-payment-number-for-outgoing-payments section Visma Net ha s as default setting that the system will suggest the next available payment number for outgoing payments when you create batch payments. 2026-02-19T17:09:06+01:00 # Activate next payment number for outgoing payments Visma Net ha s as default setting that the system will suggest the next available payment number for outgoing payments when you create batch payments. 1. Go to the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window. 1. In the **Payment method ID** field, select the payment method. 1. Go to the **Allowed cash accounts** tab. 1. Under the **Suggest next supplier no.** column, there is a check box for each cash account. When this is check box is selected, the system will create a new payment number for your outgoing payments. 1. If you do not want this functionality, deselect the check box(es). 1. Click .