Overview of the functionalities

Before you start implementing Visma Net,you may find it helpful to become familiar with the functionality of the workspaces to be implemented and the add-on functionalities your organisation has included in the license.

Core functionality

Visma Net includes the following modules and workspaces, whose core functionality is briefly described in the table below.

Module	Overview
Organisation
Communication	Provides users with access to such means of communication as email, notifications, announcements, activities, and tasks. The workspace also includes a special functionality—a preconfigured Communications dashboard.
Time and expenses	Supports the processing of expense claims.
Organisation structure	Supports the configuration of the company, employee accounts, company tree, departments, positions, work groups, and assignment maps, all of which are used across other workspaces.
Finance
General ledger	Supports the chart of accounts shared by all the branches (if any), as well as ledgers, budgets, analytical reports, recurring transactions, document batches, and various configurations of the financial year and periods, including custom financial year and periods.
Cash management	Provides support for cash accounts, payment methods, reconciliation statements, bank deposits, funds transfers, cash flow forecasts, and credit card processing.
Supplier ledger	Provides support for supplier accounts (including those for VAT agencies), payment terms, documents of multiple types, configurable approval of documents for payment and recurring transactions.
Customer ledger	Provides support for customer accounts, documents of multiple types, recurring transactions, credit card processing, tracking of card expiration dates, configurable rules of payment auto-application, aging of credits, statements, credit management, and write-offs.
VAT	Gives you the ability to create and maintain VAT (of multiple types), VAT zones, and VAT categories; supports automatic VAT calculation and VAT reporting.
Configuration
Common settings	Enables the use of segmented keys (for GL accounts, subaccounts, and stock items, and for customer, supplier, and employee accounts) and the creation of number series, which are used for automatic generation of reference numbers for batches and for documents of various types. Also, this workspace supports attributes—optional and required UI elements to be used in many workspaces for entering and storing additional properties of various objects.
User security	Supports roles, which control user access to modules, workspaces, windows, UI elements, and records. Also, this workspace provides the means for managing local user accounts, password policies for local users, security audit options, and encryption certificates.
Document management	Supports internal wikis and synchronisation with external files. Also, this workspace supports storing files internally and externally and routing imported files between the storage locations.
Email	Supports configuration and management of the system email accounts for incoming and outgoing emails. This workspace also supports built-in incoming mail processing, which can be adjusted for the business needs of your company.
System
Management	Supports snapshots, locales, and the management of application updates.
Integration	Enables the import and export of data in accordance with user-defined scenarios.
Customisation	Provides a means for application customisation and management of the sitemap.

Functionalities for the Finance module

The features available for the Finance module are briefly described below.

Functionality	Related functionality	Overview
Standard financials		This group of functionalities is available in all editions of Visma Net. You can enable any of the functionalities in this group—they are included in any license.
	Multi-branch support	Provides support for multiple branches. Branches can be configured for points of sale(locations) as well as for separate legal entities within your organisation, to ensure better visibility into various layers of financial operations.
	Business account locations	Supports multiple locations for supplier and customer accounts.
	Multi-currency accounting	Adds the Currency management workspace and support of the following: multiple currencies across the workspaces; automatic calculation of the realised gains and losses and rounding amounts on foreign currency transactions; revaluation of foreign currency accounts; and translation of the base currency accounts into any foreign currency for reporting.
	Volume pricing	Gives you the ability to define price tiers for item quantities.
	Expense reclassification	Supports the two-stage release of Supplier ledger documents: pre-release, when a data entry clerk enters an invoice or a quick check; and release, when an authorised accountant reviews a pre-released document, specifies the correct expense accounts (and subaccounts), and releases the document.
	VAT entry from the General ledger workspace	Gives users the ability to specify VAT for documents entered in the General ledger workspace.
	VAT reporting	Enables accounting and reporting for any value-added tax (VAT) in the system: in theVAT workspace, enables the VAT option; and in the Supplier ledger andCustomer ledger workspaces, adds UI elements that can be used for automatic calculation of VAT amounts and for VAT reporting.
	Invoice rounding	Provides automatic rounding of invoice amounts in the Supplier ledger workspace and invoice amounts in the Customer ledger workspace. For details, see: About rounding of document amounts.
	ROT and RUT deduction	Adds a window and multiple UI elements in the Customer ledger workspace that you can useto create and process documents eligible for ROT and RUT deductions.
Advanced financials		This group of functionalities is not available in the standard edition of Visma Net. You can enable any of the functionalities in this group if the group of functionalities is available in your system.
	Subaccounts	Gives you the ability to use subaccounts in addition to accounts. The subaccounts are used to detail account balances, for more granular financial analysis. For details, see: Example of a subaccount definition.
	General ledger allocation templates	Enables the creation and maintenance of allocation templates (which define how the allocations are to be performed) and the automatic application of allocations according to your definitions.
	Inter-branch transactions	Makes possible the automatic generation of inter-branch transactions.
	General ledger consolidation	Provides consolidating data from specific branches of subsidiaries (or consolidation units) into specific branch of the parent company. You can configure which data should be consolidated and how exactly the data should be consolidated. After that, you can consolidate the data as often as you need within each financial period.
	Translation of financial statements	Gives you the ability to translate amounts from the base currency to another currency at the account balance level. Translation can be used for reporting purposes in any foreign currency. For details, see: About translations.
	Customer and supplier discounts	Gives you the ability to maintain customer and supplier discounts in your system: import them or enter them manually, and update them. The system automatically applies the supplier discounts to purchase orders (or invoices if the Logistics functionality is not enabled)and customer discounts to sales orders (or invoices if the Inventoryfunctionality is not enabled) when a user saves the document. When the functionality is disabled, you can enter the discount percent or amount for any line on data entry windows, but the discount amounts cannot be posted separately to a discount account. For more information, see: Maintain supplier discounts - overview Manage discounts.
	Commissions	Makes it possible to configure commission calculations that support your company’s policies.
	Overdue charges	Gives you the ability to configure additional charges to be applied to the outstanding balances of customers who are consistently paying too late or not paying in full.
	Dunning letter management	Provides you with the ability to generate dunning letters to notify customers about their overdue documents. You can select how you want to manage a level of dunning letter: by customer or by overdue document.
	Deferred revenue management	Adds the Deferred revenue workspace and integrates it with the Supplier ledger and Customer ledger workspaces, so that the users can assign various documents to deferral schedules for recognising portions of the deferred amounts.
	Parent-child customer relationship	Makes it possible to configure parent-child relationships between business accounts of the Customer and Customer and supplier types. A parent-child relationship includes the ability for the parent account to pay invoices of the child account, to generate consolidated statements and reports, and to view a consolidated balance for a parent account that includes the balances of its child accounts. The relationship can be removed at any time.
Contract management		This functionality provides the support of contracts, including case processing and contract invoicing. It adds windows related to contract processing to the Customer ledger workspace and enables integration of the Customer ledger and the Time and expenses workspaces.
Fixed asset management		This functionality adds the Fixed assets workspace, which can be used to create and manage fixed assets through their useful life, from acquisition to disposal. The Fixed assets workspace integrates with the Requisitions and Purchases workspaces (in the Inventory module) to facilitate converting purchases into fixed assets without the need to re-enter data.
	Multiple work shifts	Can be selected only if the Payroll functionality is selected. Enables shift codes that can be used by users to report time they spent on activities when working on a particular shift.

Monitoring and automation group of functionalities

The features in this group enable the monitoring of user activities and the automation of workflows.This group of features is not available in the standard edition of Acumatica ERP.

Functionality	Overview
Time reporting on activity	Extends the functionality of the Time and expenses workspace by making it possible to track the time your organisation’s employees spend on activities that can be included int ime cards.
Row-level security	Adds the Row-level security workspace, which enables the management and administration of user access (through restriction groups) to particular system records and objects to which users have access by their roles. For details, see: About restriction groups in Visma Net.
Scheduled processing	Makes it possible for you to configure automatic processing of documents that require significant time and system resources. You can define a schedule for such automatic processing—for instance, at times when there are no employees at work, such as weekends or nights. For more information, see:About scheduled processing.
Change notifications	Gives you the ability to configure notifications about specific changes in documents so that users of the system can sign up to receive emails sent by the system when specific changes are made to particular documents. For more information, see:About change notifications on data entry windows.
Workflow automation	Provides the ability to customise workflows by means of automation steps, and gives you the ability to back up and store automation definitions that include all the automation steps defined in the application.

Functionalities for the Inventory module

The Distribution suite, once enabled, includes the following modules with the basic functionality described below:

Inventory: Stock items with the ability to use attributes to store additionalproperties; physical counts; valuation methods; multiple global and item-specific units ofmeasure and conversions; and configurable on-screen availability data.
Sales Orders: Predefined order types, including blanket and drop ship orders,flexible order processing workflow (which includes sending orders by email or printing themand sending them by postal mail), generation of pick lists, and shipment processing.
Purchase Orders: Purchase orders of multiple types, vendor catalogs, defaultprices that are updated from current documents, landed cost tracking, and barcode support.

Also, for the Distribution suite, the following two groups of features are available:Standard Distribution and Advanced Distribution.The features of these groups are brieflydescribed below.

Functionality	Related functionality	Overview
Standard logistics		This group of functionalities includes the functionalities associated with the standard functionality of the Inventory module. You can enable any of the functionalities in this group and disable the functionalities that will not be used in your implementation if this group is included in your license.
	Multiple units of measure	Gives you the ability to define for each stock item multiple units of measure (UoMs) and the rules for conversion between them. With this functionality not enabled, for each stock item,you can define only the base unit of measure that is used for purchasing the item, selling it, and calculating the available quantity of it. For more information, see:About units of measure and conversions.
	Blanket and standard purchase orders	Makes possible the processing of blanket purchase orders—orders that can be fulfilled through multiple normal orders. Also, adds the standard purchase orders—orders that include the products purchased regularly in the same quantities and that can be processed repeatedly.
	Drop shipments	Gives you the ability to create and track orders for goods that should be delivered directly to a customer location.
Advanced logistics		This group of functionalities includes those that are associated with the advanced functionality of the Inventory module. You can enable any of the functionalities in this group if the group of functionalities is included in your license.
	Lot and serial tracking	Enables you to track stock items by lot or serial numbers and by expiration dates.Visma Net provides flexible numbering schemes for lot and serial numbers and the ability to track different products differently. For more information, see: About lot and serial number tracking.
	Multiple warehouses	Adds the ability to configure multiple warehouses. For more information, see: About warehouses and warehouse locations.
	Multiple warehouse locations	Supports multiple locations for each warehouse. Some of these locations can be reserved for specific inventory transactions, such as receipts, issues, and returns. For more information, see: About warehouses and warehouse locations.
	Inventory replenishment	Automates the generation of purchase and transfer orders for replenishment of stock items for your warehouse or warehouses. This functionality can be enabled only if the Multiple warehouses functionality is enabled. For more information, see: About automated replenishment.
	Automatic Packaging	Makes it possible for the system to calculate the optimal set of fields for each sales order or a consolidated shipment. The system selects the fields based on the list of carrier fields, the item packaging options, and the item quantities on the document. For more information, see: About automatic packaging for non-integrated carriers.
	Kit assembly	Makes possible the creation of kit specifications and kit assembly and disassembly according to specifications. For more information on kits, see: About accounting for kits.
	Advanced stock taking count	Supports physical counts by item IDs, item classes, user-defined cycles, movement classes, or ABC codes. For information, see: About overview of stocktaking options.
	Sales order to purchase order link	Supports sales order fulfilment by back ordering. For details, see: About sales orders with allocations.
	Custom order types	Enables the creation of custom types of sales orders. For more information, see:About custom order types.
	Purchase requisitions	Adds the Purchase requisitions workspace to the Inventory module. This workspace can be used to create requisition requests and requisitions, perform bidding to find the best prices, and control budget compliance.

Other functionalities

These features are available as add-on features.

Functionality		Overview
Project management		This functionality adds the Projects module, which can be integrated with certain basic workspaces(General ledger, Customer ledger, Supplier ledger, Cash management, and Time and expenses) and add-on workspaces (Customer management, Purchases, Inventory, and Inventory). The Projects module includes project costing and project invoicing.

Windows

Enable/disable functionalities (CS100000)