Apply payments automatically (AR506000)

This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.

You use this window to initiate automatic payment application for the all open documents of the customers that belong to the statement cycle that you select in this window. You should apply payments and calculate any overdue charges before preparing statements, to avoid incorrect calculation of aged balances. For details, see About automatic payment application.

Button	Description
Process	Initiates the application process for the customer accounts that belong to the statement cycles you have selected by using the unlabeled check boxes in the table.
Process all	Initiates the application process for customer accounts that belong to all statement cycles displayed in the table.

The top part

In this area, you can select the date of payment application and the financial period. Also, you can select whether to include credit notes in the auto-application process and whether to release batches with the application records when the process is complete.

Element	Description
Date	The date when an application is performed. By default, the current business date is displayed. The system records this date for each payment document or credit notes (if credit notes were included in the auto-application process) in the Date field on the top part of the Customer payments (AR302000) window.
Financial period	The financial period when the application is performed. The field is filled in automatically, based on the selected date.
Apply credit notes	This check box indicates (if selected) that the system includes credit notes in the application process. The balances of the open credit notes increase the balance that can be applied to outstanding documents.
Release batch when finished	This check box indicates (if selected) that the system releases batches with the application records when the process is complete. If you leave the check box cleared, when the process is complete, you need to release the application records manually for each payment document in the Customer payments (AR302000) window or by using the Release customer documents (AR501000) mass processing window.
Include child documents	An indicator of the types of documents that belong to any child customer accounts that should be processed, along with the documents of these customer accounts. The following options are available: None Indicates that none of the documents of the child customer accounts should be processed. Except credit notes Indicates that the system should process all documents of the child accounts that meet other specified criteria, except for the documents with the Credit note type. All types Indicates that the system should process all documents of the child accounts that meet the other specified criteria. The option is available if the Apply credit note check box is selected in the window. The option you select is used by the system for parent accounts that have child accounts with the Consolidate balance check box selected on the Invoicing information tab of the Customers (AR303000) window. This box is available if the Parent-child customer relationship functionality is enabled in the Enable/disable functionalities (CS100000) window. For details, see: Manage parent-child relationships - overview.

The table

This table contains information about statement cycles.

You can select the statement cycles to define a group of customer accounts for which the system will run the auto-application process.

Column	Description
Cycle ID	The unique ID of the statement cycle.
Last statement date	The date when the statement was last prepared.
Description	The description of the statement cycle.
Next statement date	The date of the next statement, according to the cycle parameters.

Concepts

Tasks

Windows

Prepare statements (AR503000)