Overdue charges (AR204500)
In this window, you can define overdue charges to be used for late payments in the collection process. You define the overdue charges by creating overdue charge codes. You can create as many overdue charge codes (particular overdue charge entities with its own settings) as needed. For details, see: About overdue charges.
Before you create an overdue charge code, you need to create appropriate payment terms by using the Payment terms (CS206500) window that define the due date for paying the documents of the Overdue charge type.
This window is available if the Overdue charges functionality is enabled in the Enable/disable functionalities (CS100000) window.
## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.The General settings section
This section contains several sections with various information about the overdue charges. You use the elements in this section to define a new overdue charge code and its settings, or to select an existing code and view its settings.
| Element | Description |
|---|---|
| Overdue charge ID | The unique ID for the overdue charge code. You can use up to 10 characters, both numbers and letters. |
| Description | A description of the overdue charge code. You can use up to 30 characters, both numbers and letters |
| Calculation method | The way the system calculates charges for overdue documents. The following options are available:
|
| Terms | The payment terms that apply to generated documents of the Overdue charge type. You create payment terms by using the Payment terms (CS206500) window to provide a schedule for paying this overdue charge. |
| Base currency | A check box that indicates (if selected) that the system will calculate the overdue charge by using the base currency. If the check box is cleared, the system will calculate the overdue charge by using the currency of an overdue document. |
| Overdue charge account | The account to which collected overdue charges are recorded. |
| Overdue charge subaccount | The corresponding subaccount. |
| VAT category | The VAT category, if applicable to this overdue charge and overdue fee (if any). |
The Overdue fee settings section
You use the elements in this section to define an overdue fee that is associated with the selected overdue charge code.
| Element | Description |
|---|---|
| Fee amount | The amount of the fee for an overdue charge document (if your company charges any). If the Base currency check box is selected, the fee is charged in the base currency. If the check box is cleared, the fee is charged in the currency of the overdue document. |
| Fee account | The account to which the overdue fee is recorded. |
| Fee subaccount | The corresponding subaccount. |
| Description | A description of the overdue fee. > [!NOTE] > This field supports the multi-language functionality, where you can translate the entered text to multiple languages. For more information, see: About multi-language support |
The Charging settings section
You use the elements in this section to define the criteria the system uses for generating a document of the Overdue charges type.
| Element | Description |
|---|---|
| Total threshold | The minimum amount of overdue charges that should initiate the generation of a document of the Overdue charge type. |
| Charging method | The way the system charges an overdue document. An overdue charge can be defined either as a fixed amount or as a percentage (annual rate) on a document’s open balance for the number of days late. The following options are available:
|
| Amount | The amount that the system uses as the fixed charge amount for overdue documents when the Fixed amount charging method is applied. This field is available if the Fixed amount option is selected in the Charging method field. |
| Threshold | The threshold amount of overdue charges, which defines whether to charge an overdue document when the Percent with threshold charging method is applied. This field is available if the Percent with threshold option is selected in the Charging method field. |
| Min. amount | The minimum amount that the system uses to charge an overdue document when the Percent with min. amount charging method is applied. This field is available if the Percent with min. amount option is selected in the Charging method field. |
The Rates table
You use the elements in this table to define rates and their effective start date. The system uses the percent rate in the row that has the most recent start date at the time of overdue charge calculation. This table is only available if the Percent with threshold or Percent with min. amount option is selected in the Charging method field.
| Element | Description |
|---|---|
| Start date | The date when the rate in this row becomes effective. |
| Percent rate | The annual percentage rate to be used to calculate an overdue charge. |
Related pages
Concepts
- About types of customer ledger documents
- Configure and apply overdue charges
- About overdue charges
- Process invoices - overview
- Example of how to apply calculation methods
- About the criteria for creating an overdue charge document
- About overdue charge code definition
- Manage credit policy - overview