Form a list of applications automatically
/visma-net-erp/help/customer-ledger/customer-payments/form-a-list-of-applications-automatically
section
You can apply a customer payment or prepayment to any number of invoices, debit notes, and overdue charges by using the Payments (AR302000) window.
2026-02-19T17:09:06+01:00
# Form a list of applications automatically
You can apply a customer payment or prepayment to any number of invoices, debit notes, and overdue charges by using the Payments (AR302000) window.
For more information: [Payments (AR302000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-payments-ar302000/).
If there are open credit notes for the customer, they also can be used in payment application.
In the top part of the window, the **Available balance** field holds the balance of the payment that is available for further application, and the **Applied to documents** field contains the balance that has been applied.
For details on the application of a payment document, see: [About manual payment application](/visma-net-erp/help/customer-ledger/customer-payments/about-manual-payment-application/); for instructions about how to enter a payment into the system, see: [Enter a payment document](/visma-net-erp/help/customer-ledger/customer-payments/enter-a-payment-document/).
1. Go to the [Payments (AR302000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-payments-ar302000/) window.
1. In the **Type** field in the top part, select **Payment** or **Prepayment**, depending on the document you want to apply.
1. In the **Reference no.** field, select the reference number of the payment or prepayment.
1. On the **Documents to apply** tab, manually compose the list of outstanding documents to be paid with the payment document, by doing the following for each line (outstanding document):
1. In the table toolbar, click **Add row** to append a row to the table.
1. In the **Doc. type** column, select the type of the outstanding document.
1. In the **Reference no.** column, select the reference number of the outstanding document. The system fills in appropriate values in the other columns automatically.
1. Optional: In the **Amount paid** column, modify the applied amount, if needed.
1. Optional: If you want to give the customer a cash discount, in the **Cash discount taken** column, enter or modify the amount of the cash discount.
1. Optional: If you want to write off some balance, in the **Balance write-off** column, enter the amount you want to write off and in the **Write-off reason code** select the reason code, which defines an account where the system records the written-off amount.
1. Optional: If the payment document and the outstanding document are in a foreign currency, you may need to adjust the cross rate in the **Cross rate** column.
You can adjust the list by adding and removing documents and by typing the application amounts for each document.
The application amount may not exceed the payment amount.
1. If the payment document for which you have formed the list of the outstanding documents has the **On hold** or **Balanced** status, you can proceed as follows:
+ To save the document with the **On hold** status, make sure the **Hold** check box is selected, and click .
+ To save the document with the **Balanced** status, make sure the **Hold** check box is cleared, and click .
+ To release the payment document and its applications, make sure the **Hold** check box is cleared, and click **Release**.
When the payment is released, its status changes to **Closed** if the application amount is equal to the payment amount.
If the application amount is less than the payment amount, the status of the released payment document changes to **Open**.
1. If the payment document for which you have formed the list of the outstanding documents has the **Open** status, proceed as follows:
+ To save the document with the **Open** status and the list of applications you have formed, click .
+ To release the applications, click **Release**. When the application records are released, the status of the payment changes to **Closed** if the application amount is equal to the payment amount. If the application amount is less than the payment amount, the status of the released payment document remains **Open**.
Related pages
Concepts
Windows