About contract Items
In Visma Net, a contract item defines the services and products, along with price and provision policies, that you want to offer to customers. A service or product provided as part of a contract is defined as a non-stock item. Thus, before you create contract items, you should consider what services and products you will offer to your customers through contracts; you then create non-stock items for each product and service. For each non-stock item, you specify the base price (which is used to calculate the contract item price) and the General ledger sales account and subaccount used to record item-related transactions.
For details on configuring non-stock items, see About non-stock item support.
Once you have configured the appropriate non-stock items, you configure the contract items. A contract item has three parts:
1. Setup
You configure this part of a contract item to specify the non-stock item you want to provide during contract setup and define the pricing policy to be used to calculate the setup price. Also, this part of the contract item is used to configure the deposit contract item used in retainer contracts.
2. Renewal
When you configure this part of a contract item, you specify the non-stock item you want to provide during contract renewal and define the pricing policy to be used to calculate the renewal price. You can configure the renewal price to be dependent on the setup price.
3. Recurring
When you configure this part of a contract item, you define the policy for the recurring invoicing, specify the non-stock item you want to provide recurrently, and define the pricing policy to be used to calculate the recurring price. For items that are provided recurrently, you can specify a price for extra usage. When item usage exceeds the included usage, the extra amount can be invoiced at another price. You can configure both the recurring and extra usage prices to be dependent on the setup price.
All non-stock items included in a contract item should be priced in the same currency.
For a contract item, you can configure all three of the parts listed above, any two parts, or only one part. For example: You might provide a customer with Visma Net first and then provide support services recurrently. In this case, you would assign the Visma Net to the setup part and support services to the recurring part of the contract item.