Manage non-stock items /visma-net-erp/help/customer-ledger/manage-non-stock-items section 2026-02-19T17:09:06+01:00 # Manage non-stock items Manage non-stock items - overview /visma-net-erp/help/customer-ledger/manage-non-stock-items/manage-non-stock-items-overview page The sections below provide the description of how you can manage non-stock items if the Inventory module has been disabled in the Enable/disable functionalities (CS100000) window. 2026-02-19T17:09:06+01:00 # Manage non-stock items - overview The sections below provide the description of how you can manage non-stock items if the Inventory module has been disabled in the Enable/disable functionalities (CS100000) window. For more information: [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/). The sections below provide the description of how you can manage non-stock items if theInventory module has been disabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window. For details on managing non-stock items when the Inventory moduleis enabled, see: [About non-stock item support](/visma-net-erp/help/inventory/manage-stock-and-non-stock-items/about-non-stock-item-support/). Non-stock items may be "products" that consist of no physical entity and thus cannot bestocked in warehouses (as with labour, services, or charges) or physical entities for which youdo not need to track quantities in a warehouse because very small quantities are required.Manystores sell items that cannot be found on their shelves (for instance, product warranties) orservices (such as product assembly, installation, and customisation). Since non-stock items do not require tracking of quantities, you can maintain only standardcosts and base price information for them. ## Types of non-stock items Visma Net supports the following types of non-stock items: Non-stock item : A general type of non-stock item generally bought for internal needs orfor using in sales but not for selling separately Labour : A non-stock item mostly used as a source of general ledger accounts for recordingsales of labour Service : A non-stock item to designate service fees Charge : A non-stock item that represents specific type of charges Expense : A non-stock item that represents specific type of expense ## Settings for non-stock items You can maintain information about non-stock items and their properties by using the [Non-stock items (IN202000)](/visma-net-erp/help/inventory/inventory-windows/non-stock-items-in202000/) window available in the Customer ledger and Supplier ledger workspaces.The listbelow describes some of the settings that you can provide for a non-stock item by using thiswindow: + **Item ID**: Every non-stock item is assigned a unique identifier based on the **INVENTORY** segmented key. You can configure item IDs by specifying settings forthe **INVENTORY** segmented key in the [Segment keys (CS202000)](/visma-net-erp/help/common-settings/common-settings-windows/segment-keys-cs202000/) window. For the key, you can define how many segments it is to have, what valuesmay be used, whether these values should be validated, and whether auto-numbering should beused in one of the segments. If required, you can change the ID for any non-stock itemmanually by using the [Non-stock items (IN202000)](/visma-net-erp/help/inventory/inventory-windows/non-stock-items-in202000/) window. + **Units of measure**: For each non-stock item, you can select the unit of measure (UoM)used as base unit for the item and specify conversion rules for them and for other UoMs usedfor the item. You can select UoMs from the list of those available for the item class or typenew UoMs manually. Note that every conversion rule is specified with respect to the UoM chosenas the item's base unit. + **General ledger accounts and subaccounts**: The general ledger accounts and subaccountsused for non-stock items are limited to sales accounts, and expense accounts. Correspondingsubaccounts are used to detail records within each account. The default expense subaccountis generated according to the rule specified in the **Combine expense sub.** from field inthe [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window, and the default sales subaccount isspecified in the **Combine sales sub.** from field in the [Customer ledger preferences (AR101000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-ledger-preferences-ar101000/) window. + **Valuation method**: Only the standard cost method applies to non-stock items. + **Price information**: For non-stock items of all types, you can specify price classesand assign prices that become effective on specific dates. + **Attributes**: You can track additional information for non-stock items by using theattributes functionality. ## Labour items Non-stock items of the **Labour** type are processed in the system differently fromnon-stock items of other types. They are used as a source of general ledger accounts fortransactions that the system generates as a result of contract and project invoicing. For labouritems, you can track costs, define prices, and maintain the price lists. For more information,see: [About labour items](/visma-net-erp/help/customer-ledger/manage-non-stock-items/about-labour-items/). ## Non-stock item costs To make it possible to enter the non-stock item cost and use it in the non-stock item pricecalculation, Visma Net enables you to maintain standard costs for non-stock items. The standard costs are determined outside of the system by cost experts, and the values shouldinclude some of the indirect and direct costs allocated. You can specify the standard cost for anon-stock item as a pending cost by using the **Price/cost information** tab of the [Non-stock items (IN202000)](/visma-net-erp/help/inventory/inventory-windows/non-stock-items-in202000/) window. Along with the pending cost, you can specify a date when the cost willbecome effective.Standard costs are defined with respect to the base unit of the stock item. If you want to update standard costs for non-stock items, use the **Price/cost**information tab of the window: Enter a pending cost and the date for the new cost and selectthe **Update cost** action.The system displays only the last cost and current cost. Thehistorical costs that were effective before the last cost are not stored in the database. ## Prices for non-stock items You can maintain default prices for non-stock items and specify them for the base units in thebase currency. You can enter default prices individually for each non-stock item by using the [Non-stock items (IN202000)](/visma-net-erp/help/inventory/inventory-windows/non-stock-items-in202000/) window and update them at any time on a per-item basis. Default prices have noexpiration dates and cannot be specified as based on item quantity. For more information, see:[About default prices](/visma-net-erp/help/inventory/manage-costs/about-default-prices/). ## Topics + [About labour items](/visma-net-erp/help/customer-ledger/manage-non-stock-items/about-labour-items/)

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Windows

 About labour items /visma-net-erp/help/customer-ledger/manage-non-stock-items/about-labour-items page Among other products, your company may sell the labour of its employees, which is an item that consists of no physical entity and thus cannot be stored in warehouses. 2026-02-19T17:09:06+01:00 # About labour items Among other products, your company may sell the labour of its employees, which is an item that consists of no physical entity and thus cannot be stored in warehouses. Among other products, your company may sell the labour of its employees, which is an item that consists of no physical entity and thus cannot be stored in warehouses. In Visma Net, you can define a certain type of labour available for sale (that is, a type performed regularly by your company) by a labour item. A labour item is a non-stock item that contains information about the default price and the sales account to be used for transactions. The system extracts data from labour items for each invoice that the system generates when a case or an activity has been invoiced. You need to create a new labour item each time you want to sell the same type of labour at a different price (for instance, you might charge more for labour performed by an expert than for labour performed by a junior employee) or with a different sales account (for example, if you invoice a case associated with a different contract). To ensure that the system will be able to obtain the required information from each labour item when an invoice is generated, you need to associate this labour item with the appropriate entity (that is, an employee, a case, a project, or a contract), which may depend on the type of the invoicing process that you use. The uses of labour items are described in the topics below. If no labour items are specified for the appropriate entities, the system will not generate the invoice. ## Case invoicing For cases whose case class uses the **Per activity** invoicing mode, the system uses the first available labour item specified in the following places in the system (listed in the order in which the system performs the search for available labour item values): 1. The **Employee overrides** tab of the [Customer contracts (CT301000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-contracts-ct301000/) window for the contract specified for the case being invoiced: On this tab, a specific labour item can be specified for a particular employee (selected in the **Employee** column). Also, the table can include a row with **All employees** selected in the **Employee** column and a particular labour item that will be used for all other employees. Moreover, on this tab, a separate labour item can be specified for each earning type. 1. The **Employees** tab of the [Projects (PM301000)](/visma-net-erp/help/project-accounting/project-accounting-windows/projects-pm301000/) window for the project associated with the activities related to the case being invoiced: On this tab, labour items can be specified for a particular employee: one specific labour item for each earning type. 1. The **Labour item overrides** tab of the [Employees (EP203000)](/visma-net-erp/help/organisation-structure/organisation-structure-windows/employees-ep203000/) window for the employee who is the owner of the activities related to the case being invoiced: On this tab, a specific labour item can be specified for each earning type. 1. The **General info** tab of the [Employees (EP203000)](/visma-net-erp/help/organisation-structure/organisation-structure-windows/employees-ep203000/) window for the employee who is the owner of the activities related to the case being invoiced: On this tab, a labour item can be specified that is to be used for the employee regardless of the earning type. For further information about the invoicing of contract-related cases, see [About usage-based contracts](/visma-net-erp/help/customer-ledger/manage-contracts/contract-examples/usage-based-contracts/about-usage-based-contracts/). ## Activity invoicing When activities are being invoiced, the system uses the first available labour item specified in the following places in the system (listed in the order in which the system performs the search for available labour item values): 1. The **Employees** tab of the [Projects (PM301000)](/visma-net-erp/help/project-accounting/project-accounting-windows/projects-pm301000/) window for the project associated with the activity being invoiced: On this tab, you can specify labour items for a particular employee, one specific labour item for each earning type. 1. The **Labour item overrides** tab of the [Employees (EP203000)](/visma-net-erp/help/organisation-structure/organisation-structure-windows/employees-ep203000/) window for the employee who is the owner of the activity being invoiced: On this tab, a specific labour item can be specified for each earning type. 1. The **General info** tab of the [Employees (EP203000)](/visma-net-erp/help/organisation-structure/organisation-structure-windows/employees-ep203000/) window for the employee who is the owner of the activity being invoiced: On this tab, a labour item can be specified that is to be used for the employee regardless of the earning type.

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Concepts

Windows