Calculate depreciation (FA502000)
You can view the calculated depreciation on the Depreciation history tab of the Fixed assets (FA303000) window.
The window toolbar
- Process
- Initiates the process specified in the Action field for the fixed assets you have selected in the table.
- Process all
- Initiates the process specified in the Action field for all fixed assets listed in the table.
- Schedules
In the drop-down list you have the following options:
- Add Once a schedule is added to this window, the following options are also available:
This opens the Automation schedules (SM205020) window as a pop-up. Here you can create and add automation schedules. For more information, see: Schedule processing.
- History
- Delete
- Delete all
- View
The top part
In this area, you can specify the criteria to select the records to be displayed in the table.
- To period
The financial period that ends the period range for which you want to calculate depreciation expenses.
If no value is specified, the Calculate only option is selected by default in the Action field, and this field is unavailable for editing.
- Action
The following options are available:
- Calculate only:
Calculates depreciation expenses for the assets selected in the table or for all assets shown in the table (depending on whether you click Process or Process a ll in the window toolbar).
For each fixed asset, you can view the amounts in the Calculated column on the Depreciation history tab of the Fixed assets (FA303000) window.
- Depreciate:
Calculates depreciation expenses and generates Calculated+ transactions for the assets selected in the table or for all assets shown in the table (depending on whether you click Process or Process all in the window toolbar).
Once these transactions are released, their type automatically changes to Depreciation+.
For each fixed asset, you can view the amounts in the Depreciated column on the Depreciation history tab of the Fixed assets (FA303000) window.
- Branch
- The branch of the company to which the assets to be displayed are assigned.
- Asset class
- The fixed asset class to which the assets to be displayed are assigned.
- Parent asset
- The parent asset to which the assets to be displayed are assigned. A fixed asset can have only one parent asset.
- Book
- The book to which the assets to be displayed are assigned.
The table
In the table, you can view the list of fixed assets that meet the criteria specified in the top part.
For all listed assets or only those you select, you can perform actions to calculate depreciation and create (and, optionally, release) the related transactions.
- Branch
- The branch of the company where the asset is located.
- Fixed asset
- The fixed asset, by its identifier.
- Description
- The description of the asset.
- Asset class
- The fixed asset class to which the fixed asset belongs.
- Parent asset
- The parent asset to which the fixed asset is assigned.
- Book
- The book to which the fixed asset is assigned.
- Current period
The financial period starting from which the asset can be depreciated.
If this column is empty, the acquisition transaction of the asset has not been released yet; hence, you cannot depreciate the asset.
- Basis
The depreciable basis, which is the amount that is allocated over the useful life of the asset.
This is a system-generated value; the amount of the depreciable basis depends on the depreciation method applied. For some methods, the basis can be equal to the acquisition cost minus the salvage amount. Also, you can adjust the basis amount based on the percentage of business use, and the bonus amount.
- Receipt date
- The date of the purchase receipt document, or the date when the asset was acquired.
- Useful life, years
- The period of time, in calendar years, during which the asset is supposed to be used.
- Fixed assets account
- The Fixed assets account (an asset account) used to post the actual costs of the fixed asset.
- Fixed assets sub.
- The subaccount for the associated Fixed assets account.
- Tag number
The tag number of the asset.
In the Fixed assets preferences (FA101000) window, the tag number can be the same as the asset ID.
- Account class
- The class of the fixed assets account.