Fixed assets preferences (FA101000)
In this window, you can configure the Fixed assets workspace. These settings are used to assign the number series and special accounts used in the workspace, to set document processing options, and to select the depreciation history view.
Before you can quickly convert purchased items into fixed assets, you should specify the FA accrual account and FA accrual subaccount in the Fixed assets preferences (FA101000) window. This account and subaccount will be updated by the purchasing transaction.
The account and subaccount that you specified in the Fixed assets preferences (FA101000) window will be the default account and subaccount for all the transactions associated with converting purchased items made by using the Convert purchases to assets (FA504500) window. Also, this account will be the default account for the transactions made on the Reconciliation tab of the Fixed assets (FA303000) window.
The top part
This area contains four groups of configuration settings for the Fixed assets workspace.
The Account settings section
| Element | Description |
|---|---|
| Accrual account | The asset account to be used to record the cost of items that have not been put into service yet but may become fixed assets in the future. The transaction on this account will be listed in Convert purchases to assets (FA504500). So this account should be used for transactions that shall be converted to asset in the future. If the Convert purchases to assets (FA504500) window is loading too many transactions, please consider to change this setting to another account that is used only for this purpose. |
| Accrual sub. | The subaccount to be used for such transactions. |
| Proceeds account | The account to be used to record the proceeds from disposal of assets. |
| Proceeds subaccount | The subaccount to be used to record proceeds from disposal of assets. |
The Other section
| Element | Description |
|---|---|
| Depreciation history view | The way the depreciation history is displayed on the Deprecation history tab in the Fixed assets (FA303000) window. The following options are available:
|
| Depreciate in disposal period | A check box that you select to make sure the asset is depreciated in all financial periods before the current financial period before you dispose of the asset. |
| Show accurate depreciation | The way calculated depreciation amounts are displayed in the system. Leave the check box clear to view the calculated depreciation amounts. Alternatively, select the check box to view the reported depreciation amount for the previous financial periods and the depreciation adjustment for the current period. The adjustment is calculated as follows: Adjustment = B2 – B1 + A1, where;
|
| Require full reconciliation before disposal | A check box that you select to prohibit disposing of the assets that have the unreconciled amount. Note You can review the unreconciled amount for each asset on the Reconciliation tab in the Fixed assets (FA303000) window. |
| Allow to modify predefined depreciation methods | A check box that you select to allow modification of the predefined depreciation methods. Note We strongly recommend that you create your own depreciation methods based on the predefined ones rather then modify the predefined depreciation methods. |
The Number series section
| Element | Description |
|---|---|
| Transaction number series | The sequence to be used for assigning reference numbers to fixed asset transactions. |
| Asset number series | The series to be used for assigning reference numbers to fixed assets. |
| Batch number series | The series to be used for assigning reference numbers to batches originating in the Fixed assets workspace. |
| Tag number series | The sequence to be used for assigning reference numbers to tags. Usually, every tangible asset has a label with a unique ID or a tag. |
| Copy tag number from asset ID | A check box that you select to use asset IDs as tag numbers. |
The Posting settings section
| Element | Description |
|---|---|
| Automatically release acquisition transactions | A check box that you select if the system should release acquisition transactions automatically. |
| Automatically release depreciation transactions | A check box that you select if the system should release depreciation transactions automatically. |
| Automatically release disposal transactions | A check box that you select if the system should release disposal transactions automatically. |
| Automatically release transfer transactions | A check box that you select if the system should release transfer transactions automatically. |
| Automatically release reversal transactions | A check box that you select if the system should release reversal transactions automatically. |
| Automatically release split transactions | A check box that you select if the system should release split transactions automatically. |
| Update general ledger | A check box that you clear if transactions associated with fixed asset documents should not be posted to the General ledger when you import the assets with accumulated depreciation. Do not forget to select this check box after you finish importing the assets. For more information, see: About fixed asset entry |
| Automatically post on release | A check box that you select if transactions associated with fixed asset documents should be automatically posted on release. |
| Post summary when updating the general ledger | A check box that you select to allow posting of batches with summary data to the General ledger. For these transactions, accounts that allow posting of summary values should be used. |
| Post depreciation summary when updating the general ledger | A check box that you select to post batches with depreciation data by summary to the General ledger. If the Post summary when updating the general ledger check box is selected, then this check box is unavailable. |