Fixed asset entry
/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry
section
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# Fixed asset entry
About fixed asset entry
/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry/about-fixed-asset-entry
page
Your organisation can acquire fixed assets in a variety of ways, including construction, purchasing, and contribution to the authorised capital from the founders.
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# About fixed asset entry
Your organisation can acquire fixed assets in a variety of ways, including construction, purchasing, and contribution to the authorised capital from the founders.
You create a record for each of the organisation's fixed assets that you want to manage by using Visma Net.
If you have made a mistake when creating the record for an asset, you may delete or annul the asset, and then record the asset correctly.
## Entering a fixed asset
To enter assets one at a time, you use the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window, which is the primary data entry form for the Fixed assets workspace, and enter all pertinent information. For a new asset, you specify at least the following parameters:
+ The asset class.
Once you select a class, the system fills in common fixed asset settings, such as property type, asset type, useful life, depreciation book or books, and appropriate general ledger accounts that can be used for an asset to be created.
You can change most of the default settings, if required.
+ The acquisition information, such as the receipt date, the original acquisition cost, and the quantity of units in the asset.
+ The start date of the depreciation (for a depreciable asset) or the placed-in-service date (for a non-depreciable asset).
+ The department to which the asset belongs.
You can change the acquisition cost of the asset only before you release the purchasing transaction, so that the data on the **Balance** tab of the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window will be updated correctly. After the purchasing transaction is released, the data will be posted to the books and cannot be modified even though the **Orig. acquisition cost** field on the **General settings** tab of the window is available for editing.
Entering a fixed asset into the system creates a **Purchasing +** transaction.
The cost of
the asset is recorded as an unreconciled amount, which you can view on the
**Reconciliation** tab in the
[Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window.
You can later reconcile the acquisition cost of the asset with the financial
documents declaring the asset acquisition.
## Entering a non-depreciable fixed asset
Non-depreciable assets are the assets that cannot be depreciated or those assets that do not lose their value over their useful time.
Land and most intangible assets are considered non-depreciable assets because they have an unlimited useful life.
When you create a non-depreciable fixed asset by using the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window or a fixed asset class (for grouping non-depreciable assets) by using the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window, you need to clear the **Depreciate** check box so that users will not be required to fill in the **Useful life, years** field.
After saving an asset and releasing an appropriate transaction, you can perform any common operation with a non-depreciable asset, such as disposing, splitting, transferring, and creating additions and deductions. However, the depreciation will not be calculated for such asset.
## Converting items into fixed assets
All the transactions that are associated with converting acquired items into fixed
assets are aggregated on one account and subaccount by default.
You specify the fixed assets
accrual account and subaccount in the [Fixed assets preferences (FA101000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-preferences-fa101000/)
window as the default account and subaccount for such transactions.
To convert items to assets, you use the
[Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window.
You select the appropriate fixed asset accrual account in the
**Account** field in the top part, and after that,
transactions associated with the selected account appear in the upper table of the
current window. You can convert one item or multiple items at once, each into one
asset or multiple assets.
In the lower table, you can add a line for each particular
asset manually, or add all required asset lines (that correspond to the quantity of
items specified in a transaction in the upper table) at once by selecting an asset
class for a transaction in the upper table.
You can set up the conversion parameters on three different levels: in the top part, in the lines of the upper table, and for the assets in the lower table.
The
settings in the top part are used as the defaults for the invoices in the upper
table; the settings in the line of the upper table are used as the defaults for the
assets in the lower table. You can override any default settings by changing them in
the lower table for each new asset individually.
If you use the fixed assets accrual account and subaccount to aggregate not only the items for
conversion but also other items, you should hide the items that you don't want to
convert. In this case, select the **Reconciled** check box for
those items in the upper table.
The items will be hidden when you process the
conversion of the new assets.
Converting a purchase into a fixed asset creates **Purchasing +** and
**Reconciliation +** transactions.
## Importing fixed assets
You can import assets with accumulated depreciation into Visma Net without updating the general ledger.
You can create a record for each asset manually or import the existing records from other applications.
To add an existing asset manually, you switch the Fixed assets workspace to the initialisation mode and add a new record in the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window.
For the asset, you specify the asset parameters, such as the date when the asset was acquired, the original cost, the start of the depreciation, and the asset class.
Also, you must specify the accumulated depreciation amount and
the last depreciation period.
Then you calculate the depreciation and check the
results.
If the resulting depreciation amounts match the depreciation in the legacy
application, you can switch off the initialisation mode.
## Specifying the quantity of items included in the asset
A fixed asset may contain more than one unit.
You can specify the quantity of units in the asset when you create the asset.
Later, you can split the asset (if, for example, you want to dispose of part of the asset). For more information, see: [About fixed asset splits](/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-splits/about-fixed-asset-splits/)
## Deleting an asset
You can delete a fixed asset from the system if it does not have any transactions associated with it.
If transactions were made but were not released, you can first delete the transactions and then delete the fixed asset.
When you delete an asset, the asset record is completely removed from the system and the system can later reuse the asset ID. For more information, see: [Delete a fixed asset](/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry/delete-a-fixed-asset/)
Related pages
Concepts
Tasks
Windows
Enter an asset
/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry/enter-an-asset
section
You can add a record for a fixed asset by using the Fixed assets (FA303000) window.
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# Enter an asset
You can add a record for a fixed asset by using the Fixed assets (FA303000) window.
For more information: [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/).
1. Go to the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window.
1. In the **Description** field of the top part, type the description of the asset.
1. Optional: If the asset is a child of another asset, specify the parent asset.
1. In the **Asset summary** section of the **General settings** tab, specify the asset information:
1. In the **Asset class** field, select the asset class, which defines general fixed asset parameters. You can change any of these parameters, if required.
1. In the **Property type** field, select the way the asset was acquired.
1. Optional: Select the **Hold** check box if the asset record you are entering is a draft. If you entering information for an active asset, clear this check box.
1. In the **Asset type** field, select the type of the fixed asset. The system fills in this field automatically according to the fixed asset class that you have selected, but you can change the value.
1. Optional: If the asset consists of multiple items, enter the quantity of these items in the **Quantity** field.
1. In the **Receipt date** field, specify the date of the asset acquisition.
1. If the asset is depreciable, perform these steps:
+ Select the **Depreciate** check box.
+ In the **Placed-in-service date** field, specify the start date for depreciation.
> [!NOTE]
> This field will be unavailable for editing once the first depreciation transaction (of the Depreciation+ type) is created for the asset.
1. If the asset is non-depreciable, perform these steps:
+ Clear the **Depreciate** check box.
+ In the **Date placed in service** field, specify the placed-in-service date for the asset.
1. In the **Orig. acquisition cost** field, specify the amount that was spent to acquire the asset. The original acquisition cost is used as the basis for depreciation of the asset, which you can find in the **Basis** column on the **Balance** tab.
> [!NOTE]
> After you first save the asset, any further changes to the original acquisition cost won't affect the depreciation basis.
1. Optional: In the **Salvage amount** field, specify the book value at the end of the useful life of the asset.
1. Optional: In the **Replacement cost** field, specify the cost of replacement of the asset with a similar one.
1. In the **Tracking information** section of the **General settings** tab, specify where the asset must be placed:
1. In the **Department** field, select the department to which you want to assign the asset.
1. Optional: Specify the other applicable location parameters in the corresponding fields.
1. Optional: Specify the details of the purchase or lease of the asset on the **Purchase/tangible info** tab.
1. On the **General ledger accounts** tab, review the accounts to be used to enter asset transactions. If required, change the accounts.
> [!NOTE]
> You can change the asset accounts only until a transaction is posted to a particular account.
1. On the **Balance** tab, review the depreciation settings.
1. Click .
The system automatically generates the **Asset ID** the first time you save a new record.
1. Release the resulting transactions according to your company workflow.
After you create an asset, you reconcile its acquisition cost with one or multiple financial documents.
Related pages
Concepts
Tasks
Windows
Convert items to fixed assets
/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry/convert-items-to-fixed-assets
section
You can convert one acquired item or multiple items, for example, purchased goods to fixed assets by using the Convert purchases to assets (FA504500) window.
2026-02-19T17:09:06+01:00
# Convert items to fixed assets
You can convert one acquired item or multiple items, for example, purchased goods to fixed assets by using the Convert purchases to assets (FA504500) window.
For more information: [Convert purchases to assets (FA504500)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/convert-purchases-to-assets-fa504500/).
1. Go to the [Convert purchases to assets (FA504500)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/convert-purchases-to-assets-fa504500/) window.
1. Specify selection criteria for the items you might want to convert to assets as follows:
1. In the **Account** field, select the account of the acquisition transaction.
1. In the **Subaccount** field, select the subaccount of the acquisition transaction.
1. If you want to view the transactions that are marked reconciled and hidden from display, select the **Show transactions marked as reconciled** check box.
The items that meet the specified criteria are displayed in the upper
table.
If you don't see the items you want to convert, check the account and
subaccount in the acquisition document (such as a bill for a purchased
item).
1. Optional: Select the default department the assets will be assigned to, and/or the default custodian.
1. If you want hide the items in the upper table that are not to be converted, select the **Reconciled** check box in the item lines. When you convert the other items, the items with the **Reconciled** check box selected will be hidden from the table. To view the items marked as reconciled, select the **Show transactions marked as reconciled** check box in the top part.
1. For every acquired item you want to convert, do the following:
1. Click the **Selected** check box in the item row in the upper table to view the assets the items will be converted into in the lower table.
1. If you want to convert every unit of the acquired item into a separate asset manually, click  in the toolbar of the lower table. Do it as many times as the quantity of units specified for the item in the upper table. The system generates a row in the lower table with the default settings you specified in the top part and the upper table.
1. If you want to convert all acquired items a bulk, select an asset class for the item row in the upper table. So that, the system will generate the number of rows in the lower table equal to the number of units specified for the item in the upper table.
1. Make sure the **New asset** check box is selected for the added row.
1. To associate the new asset with a parent asset, select the **Component** check box, and then select the parent asset in the **Asset** column.
1. Check and correct the asset settings for conversion, filling in at least the following columns:
+ **Asset class**
+ **Branch**
+ **Department**
+ **Trans. date**
+ **Trans. period**
The values in the **Selected quantity**, **Selected amount**, **Open quantity**, and **Open amount** columns in the upper table reflect the changes you made in the lower table.
1. Click **Process** to convert the acquired items to fixed assets.
The new assets are created with the settings that you specified. The system assigns asset IDs according to the asset number series.
1. Release the resulting transactions as dictated by your company workflow. [Release a fixed asset transaction](/visma-net-erp/help/fixed-assets/daily-routines/release-a-fixed-asset-transaction/)
For more information, see:
Related pages
Concepts
Windows
Import fixed assets
/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry/import-fixed-assets
section
Importing an asset means adding an asset with accumulated depreciation to Visma Net.
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# Import fixed assets
Importing an asset means adding an asset with accumulated depreciation to Visma Net.
Importing an asset means adding an asset with accumulated depreciation to Visma Net.
To add an asset with accumulated depreciation manually, you need to switch the Fixed assets workspace to the initialisation mode.
Then, by using the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window, you add a new asset record, and specify asset’s parameters including the
accumulated depreciation amount and the last depreciation period.
1. Go to the [Fixed assets preferences (FA101000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-preferences-fa101000/) window.
1. In the **Posting settings** section, clear the **Update general ledger** check box to turn on initialisation mode for the Fixed assets workspace.
1. Click .
1. Go to the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window.
1. For each asset you want to add, do the following:
1. Optional: In the **Description** field, type the description of the asset.
1. In the **Asset class** field of the **General settings** tab, select the class of the asset.
This causes the system to fill in the settings associated with the asset class.
1. Select the property type.
1. Clear the **Hold** check box to make the asset active.
1. In the **Receipt date** field, enter the date of the purchase.
1. Make sure the **Depreciate** check box is selected.
1. In the **Date placed in service** field, enter the date when the asset has been placed in use. The system will calculate the depreciation of the asset starting from this date.
1. In the **Orig. acquisition cost** field, enter the original cost of acquiring the asset.
The original acquisition cost is used as the basis for depreciation of the asset.
> [!CAUTION]
> After you save the asset for the first time, you won't be able to change the depreciation basis, even if you change the original acquisition cost.
1. Optional: In the **Salvage amount** field, enter the expected book value at the end of the useful life of the asset.
1. Optional: Enter the replacement cost of the asset.
1. In the **Department** field of the **Tracking information** section, select the department of the asset.
1. On the **Balance** tab, in the **Last depr. period** column, enter the period of the last depreciation.
1. In the **Accum. depr.** column, type the accumulated depreciation amount.
1. Click .
In the **Asset ID** field, you can see the asset identifier generated by the system.
1. On the **Transaction history** tab, release the acquisition transactions. [Release multiple fixed asset transactions](/visma-net-erp/help/fixed-assets/daily-routines/release-multiple-fixed-asset-transactions/)
For more information, see:
> [!NOTE]
> The transactions have the **Unposted** status even after release.
1. In the window toolbar, click **Actions** - **Calculate depreciation**.
On the **Depreciation history** tab, you can see that no
depreciation is shown before the amount that you entered in the **Accum. depr.** column.
The system depreciates the remaining cost until the end of the
useful life of the asset.
1. On the **Finance** tab, click **Fixed assets**. In the left pane, select the **Configuration** tab, and then navigate the [Fixed assets preferences (FA101000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-preferences-fa101000/) window.
1. In the **Posting settings** section, select the **Update general ledger** check box to turn off initialisation mode for the Fixed assets workspace.
1. Click .
Related pages
Concepts
Tasks
Windows
Convert purchased items to components of a fixed asset
/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry/convert-purchased-items-to-components-of-a-fixed-asset
page
To convert purchased items to new assets that are components of an existing asset, you can use one of the following windows:
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# Convert purchased items to components of a fixed asset
To convert purchased items to new assets that are components of an existing asset, you can use one of the following windows:
+ [Convert purchases to assets (FA504500)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/convert-purchases-to-assets-fa504500/) You select the parent asset for each of the new assets. You can select different parent assets for every new asset. [Convert items to fixed assets](/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry/convert-items-to-fixed-assets/)
For more information, see:
+ [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) You open the record of the parent-to-be asset, and then convert the purchases into the components of the selected asset only, as described later in this topic.
1. Go to the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window.
1. In the **Asset ID** field of the top part, select the identifier of the asset to which you want to add new components.
1. Set up the filter to select the acquisitions. On the **Reconciliation** tab, do the following:
1. In the **Account** field of the Stop part, select the account of the acquisition transaction.
1. In the **Subaccount** field, select the subaccount of the acquisition transaction.
The documents are displayed in the table. If you don't see the document you need, check the account and subaccount in the bill.
1. In the **Trans. date** field, select the date of the addition.
1. In the **Addition period**, select the period of the addition.
1. For every purchase you want to convert, in the table, do the following:
1. Select the Selected check box.
1. Select the **Component** check box.
1. In the **Asset class** column, select the asset class for the new asset.
1. If you want to convert part of the purchase, fill in the values for the new asset in the **Selected quantity** and **Selected amount** columns.
> [!NOTE]
> The quantity of the asset must be equal or greater than 1.
1. Click **Process**.
The selected items are converted to components of the currently selected fixed asset.
The new asset is created with the settings you specified. The asset ID is assigned according to the asset number series.
Related pages
Concepts
Tasks
Windows
Delete a fixed asset
/visma-net-erp/help/fixed-assets/manage-fixed-assets/fixed-asset-entry/delete-a-fixed-asset
page
You can delete a fixed asset from the system if no released transactions are associated with it.
2026-02-19T17:09:06+01:00
# Delete a fixed asset
You can delete a fixed asset from the system if no released transactions are associated with it.
You can delete a fixed asset from the system if no released transactions are
associated with it.
To delete an asset, use the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window.
If unreleased transactions are associated with the fixed asset, you can delete the
transactions first and then delete the fixed asset.
For more information, see: [Delete an unreleased fixed asset transaction](/visma-net-erp/help/fixed-assets/daily-routines/delete-an-unreleased-fixed-asset-transaction/)
1. Go to the [Fixed assets (FA303000)](/visma-net-erp/help/fixed-assets/fixed-asset-windows/fixed-assets-fa303000/) window.
1. In the **Asset ID** field, select the identifier of the fixed asset you want to delete.
1. Click **Delete**.
1. Click **OK** to confirm the deletion of the asset.
The fixed asset is deleted and the system can later reuse the asset ID.
Related pages
Concepts
Tasks
Windows