General ledger windows

General ledger windows - overview

On the menu of Visma Net, the windows are grouped into workspace items on the left hand side of the screen.

Account by period (GL402000)

You can use this window to easily obtain all information about a selected account by financial period.

Account by subaccount (GL403000)

You can use this window to easily obtain information, by different subaccounts, about activities on the selected account.

Account classes (GL202000)

By using this window, you can create new account classes and maintain the list of account classes in the system.

Account details (GL404000)

The Subaccount field is available only if the Subaccounts check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Account summary (GL401000)

By using this window, you obtain summary information about all accounts of a specific class for the selected financial period.

Allocations (GL204500)

By using this window, you can create, modify, or delete allocation templates.

BI analysis codes (GL20253S)

This code is used in the Chart of accounts (GL202500) window and must be defined here first.

Budget configuration (GL205000)

You use this window to create a budget structure for your organisation or to view and modify the existing budget structure.

Budget (GL302010)

You use this window to create new budgets or to view and update existing budgets.

Chart of accounts (GL202500)

You use this window to create and maintain the structure of accounts specific to your company.

Close financial periods (GL503000)

You can use this window to close financial periods in the General ledger workspace.

Column sets (CS206020)

To define what data will be displayed in each analytical report and how it will be organised, you need to define the row set and column set; optionally, you can define the unit set.

Consolidation (GL103000)

The parent company uses this form to set up consolidation with its consolidation units or subsidiaries.

Edit account information (GL50506S)

In this window, a financial administrator can correct the account class and account type.

Export/import settings (CS10200S)

Here you define export or import scenarios for VAT reporting and the FIA report.

External codes 1 (GL20251S)

This code is used in the Chart of accounts (GL202500) window and must be defined here first.

External codes 2 (GL20252S)

This code is used in the Chart of accounts (GL202500) window and must be defined here first.

Financial periods (GL201000)

By using this window, you can generate financial periods for a new financial year, activate a financial period, or delete a financial period that has no transactions posted.

Financial year (GL101000)

You can use this window for the initial configuration of your company’s specific financial year and financial periods.

General ledger account access (GL104000)

By using this window, you can create restriction groups for managing the visibility of accounts and subaccounts to users, or modify existing restriction groups by adding or removing users, accounts, or subaccounts.

General ledger numbering (GL107000)

This window contains the list of transaction codes available in the system.

General ledger preferences (GL102000)

You use this window to assign numbering sequences and special accounts used in the General ledger workspace and to select the document processing options.

Generate recurring transactions (GL504000)

In this window, you run a schedule or multiple schedules that the system uses to automatically generate recurring general ledger transactions.

Import consolidation data (GL509000)

This window is used by the parent company to import consolidation data from its consolidation units.

Inter-branch account mapping (GL101010)

By using this window, you can select a posting ledger for each newly added branch.

Journal reconciliation (GL30201S)

By using this window, you can reconcile your account transactions.

Journal reconciliation preferences (GL30200S)

By using this window, you can set up the accounts by the branch you want to reconcile.

Journal transactions (GL301000)

By using this window, you can do the following:

Journal vouchers (GL304000)

By using this window, you can quickly enter a batch of miscellaneous documents from a single window.

Ledgers (GL201500)

You use this window to enter and maintain information about financial ledgers used in the system.

Post transactions (GL502000)

You can use this window to post batches of transactions (journal entries).

Reclassification history (GL405000)

In this window, you can view the list of transactions generated by the reclassification process for a particular original transaction.

Reclassify transactions (GL506000)

In this window, you can initiate the reclassification process of the selected transactions.

Recurring transactions (GL203500)

You can use this window to create and maintain scheduled batches.

Release budgets (GL505510)

This window can be used to release budget articles.

Release transactions (GL501000)

This window lists all batches that have a status of Balanced.

Release vouchers (GL501500)

You can use this window to release all ready-to-be-released ( Balanced ) batches of documents that were prepared in the Journal vouchers (GL304000) window.

Release workbooks (GL50505S)

This window can be used to release workbooks.

Report definitions (CS206000)

This window, which is part of the Visma Net Analytical report manager, displays the properties of each defined analytical report.

Restriction groups by general ledger account (GL104020)

In this window, you can view the restriction groups that contain a particular General ledger account.

Restriction groups by subaccount (GL104030)

In this window, you can view the restriction groups that contain a particular subaccount.

Restriction groups by sub segment (GL104040)

In this window, you can view the restriction groups that contain a particular subaccount segment value.

Row sets (CS206010)

To define what data will be displayed in each analytical report and how it will be organised, you need to define the row set and column set; optionally, you can define the unit set.

Run allocations (GL504500)

You can use this window to process all allocations that are active in a post period or only selected allocations.

SIE export (GL40100S)

A SIE format is an interface that includes:

SIE import (GL40101S)

SIE format is an interface that includes:

SIE import VAT settings (GL20200S)

This window is used to automate the VAT handling for SIE import: For international transactions (sales/purchases) with zero VAT and reversed VAT.

Standard VAT codes (CS20500S)

In this window, you can maintain Standard VAT codes used in reporting to the government.

Subaccounts (GL203000)

You use this window to create and maintain the list of subaccounts for your company.

Trial balance (GL303010)

You use this window to import the trial balances of branches from third-party software during initial implementation.

Unit sets (CS206030)

To define what data will be displayed in each analytical report and how it will be organised, you need to define the row set and column set; optionally, you can define the unit set.

Validate account history (GL509900)

By using this window, you can validate account history in the selected ledgers.

Voucher entry codes (GL106000)

By using this window, you can view transaction codes for General ledger, Supplier ledger, Customer ledger, and Cash management documents and transactions; you can also enter new codes.

Voucher list (GL40600S)

Webhook notification for account (GL407000)

In this window you can view the webhook notifications that are related to changes done on your accounts.

Workbooks (GL107500)

As a standard practice, some companies register vouchers that are grouped into batches based on their type (for example, purchase invoices or sales invoices).

Workbooks (GL307000)

Customer and supplier reconciliation (GL408000)

Regular reconciliation in Visma Net reconciles within ledgers.

Discrepancy details customer ledger vs general ledger (GL408010)

This window shows discrepancies between the Customer ledger and the posted General ledger transaction for the Customer ledger account.