Account details (GL404000)
For more information: Enable/disable functionalities (CS100000).
This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. By using this window, you can view all activities in a specific account during a selected financial period or range of financial periods. You can easily switch between financial periods. In the Subaccount field, you can select one subaccount or a group of subaccounts; you can then view the related transactions.
It is also possible to view the reconciled transactions. In the Account field, you select an account that was used to reconcile transactions in the Journal reconciliation (GL30201S) window.
By using this window, you can also select required transactions for reclassification, or view the reclassification history for the selected Reclassification transaction.
The window toolbar
| Button | Description |
|---|---|
| Reclassify | Opens the Reclassify transactions (GL506000) window, where you can proceed with the reclassification of the selected transactions. You select the check boxes next to the required transactions in the table before clicking Reclassify. |
| Reclassify all | Opens the Reclassify transactions (GL506000) window, where you can proceed with the reclassification of all transactions listed on this window. |
| Reclassification history | Opens the Reclassification history (GL405000) window for the selected transaction. This button is available only if the reclassified transaction is selected in the table. |
The top part
By using the elements in this area, you can specify the selection criteria to show the transactions in the table.
If you specify a period that spans multiple years to view batches recorded to the accounts of the Income and Expenses types and the Retained earnings account, the system will display zero balance in the Beginning balance and Ending balance fields.
| Element | Description |
|---|---|
| Company | The company whose data you want to view. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Branch | The branch of the company whose data you want to view. You can select a required branch, or clear this field. With the empty field, information on all branches is shown. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Ledger | The ledger in which you want to view the account balances. You can select a ledger of the Actual, reporting, or Statistical type. A ledger of the Budget type is not available for selection. |
| From period | The financial period that begins the date range of the batches you want to view. |
| To period | The financial period that ends the date range of the batches you want to view. |
| Account | The account for which you want to view activities in the selected financial period. |
| Subaccount | The subaccount or mask for a group of subaccounts. If the field is left blank, all the transactions for the selected account in the specified period will be listed. If values are specified for only some segments, this defines a group of subaccounts with the specified values, as well as all the different values in the segments that were left blank. |
| From date | The first date of the interval within the period. |
| Period start date | The first date of the selected financial period. |
| To date | The last date of the interval within the selected period. |
| Period end date | The last date of the selected financial period. |
| Manually started search | When you have a large number of transactions that you want to view, you can select the Manually started search check box to avoid that the system starts searching every time you change your search criteria, and to faster see your search results. By clicking the Manually started search, a Search button appears. Select your search criteria and then click the Search button. Each time you click the Search button, a new set of transactions matching your search criteria will appear in the search result list. |
| Search | The Search button that appears when you have selected the Manually started search check box. |
| Show summary | A check box that indicates (if selected) that the rows with transactions in the table are combined by dates. That is, the transactions of the same date are combined into one row, in which the amounts of all included transactions are summarised. |
| Include unposted | A check box that indicates (if selected) that the unposted batches are also added to the list. |
| Include unreleased | A check box that indicates (if selected) that the balanced batches are also added to the list. |
| Include reclassified | A check box that indicates (if selected) that the reclassified batches are also added to the list. |
| Show currency details | A check box that indicates (if selected) that additional table columns with currency details will be displayed below. |
| Show beginning and ending balance | A check box that indicates (if selected) that the additional table columns Beg. balance and Ending balance will be displayed below. |
| Beginning balance | The balance of the selected account (with the specified subaccount) on the date selected in the From date field, or at the beginning of the period selected in the From period field if the date is not specified. |
| Turnover | The difference between the ending and beginning balances. |
| Ending balance | The ending balance of the account calculated based on the transactions shown in the table. When a filter is applied to the records in the table, the ending balance of the account is calculated as the beginning balance of the account in the period selected in the From period field plus the turnover amount calculated based on the records shown in the table. |
The table
In this table, the list shows the batches that match the criteria specified in the top part.
| Column | Description |
|---|---|
| Workspace | The workspace where the transaction originated. This column appears if, for the selected range of days or periods, there are transactions originating in other workspaces that updated the balance of the selected account. |
| Batch no. | The reference number of the batch (generated for the transaction) that updated the balance of the selected account. Click the link to navigate to the Journal transactions (GL301000) window so you can view batch details. |
| Trans. date | The date of the transaction. |
| Period | The financial period of the transaction. |
| Description | The user-defined description of the transaction. |
| Ref. no. | The reference number of the external document on which this transaction is based. Click the link to navigate to the appropriate window so you can view the details of the transaction. |
| Branch | The branch of the company, that the entry was posted in. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Account | The account updated by the batch transactions. |
| Subaccount | The subaccount used in the batch. |
| Beg. balance | The running total of the account’s beginning balance calculated in the order of transactions displayed in the table. If you reorder or filter transactions, the amount in this column will be recalculated. |
| Debit amount | The transaction debit amount charged to the account during the selected financial period. |
| Credit amount | The transaction credit amount charged to the account during the selected financial period. |
| Ending balance | The running total of the account’s ending balance calculated in the order of transactions displayed in the table. If you reorder or filter transactions, the amount in this column will be recalculated. |
| Reclass. batch number | The number of the corresponding Reclassification batch. |
| Customer/Supplier no. | The ID of the customer or the supplier account. It is defined by the BIZACCT segmented key or by the CUSTOMER or the SUPPLIER segmented key (which inherits its structure from the BIZACCT key) when you are creating a new customer or a supplier in the Customers (AR303000) or the Suppliers (AP303000) window. You can later change the customer or supplier no. by selecting Change ID from the Actions menu in the toolbar in the same window. |
| Customer/Supplier name | The name of the customer or the supplier, that appear in the system, which may be a trading name or a doing-business-as (DBA) name. The name is created in the Customers (AR303000) or the Suppliers (AP303000) window. |
| Item ID | The Stock or Non-stock item identifier number associated with the transaction, if relevant. |
| Line no. | The transaction’s line number in the batch. |
| Quantity | Optional. The quantity of items associated with the transaction, if relevant. |
| Hidden from reconciliation | A check box selected in the Journal reconciliation (GL30201S) window that indicates that the transaction is not to be reconciled |
| Reconciliation ref. no. | The reconciliation reference number that is created in the Journal reconciliation (GL30201S) window. |
| Reconciled by user | The user who reconciled the transaction. |
| Reconciled date | The reconciliation date. |
The additional table columns
The following columns also appear if the Show currency details check box is selected.
| Column | Description |
|---|---|
| Currency | The currency of transactions in the account. If it is not specified, the balance is in the base currency. |
| Beg. balance (currency) | The account balance in the selected currency at the start of the selected period. |
| Debit amount (currency) | The debit amount in the selected currency for the specified account over the selected period. |
| Credit amount (currency) | The credit amount in the selected currency for the specified account over the selected period. |
| Ending balance (currency) | The account balance in the selected currency at the end of the selected period. |