General ledger account access (GL104000)
You can also use the Restriction groups by general ledger account (GL104020) and Restriction groups by subaccount (GL104030) windows to manage the visibility of accounts and subaccounts to users, but you cannot create restriction groups on these windows.
By restricting the visibility of accounts, subaccounts, and branches, you also restrict the visibility of the cash accounts that are linked to the restricted entities. It is recommended that you carefully configure restriction groups that contain accounts, subaccounts, and branches because including these entities in different restriction groups may block the processing of the associated cash accounts.
The top part
In this area, you can enter the settings of a new restriction group or select an existing group and edit its settings.
- Group name
- The name of the restriction group. You can type a name of a new group or select an existing group.
- Description
- The description of the restriction group. You can type a description if this field is empty or edit an existing description.
- Group type
- The type of the restriction group. You can select one of the following types: A, A inverse, B, or B inverse. For more information, see: About types of restriction groups.
- Active
A check box that indicates (if selected) that the restriction group is active. You can clear the check box to make the group inactive, which means that restrictions imposed by the restriction group do not affect the visibility of entities to users.
By default, this check box is selected.
The Users tab
On this tab, you can view the list of users defined in the system and select those to be included in the restriction group.
- Login
- Read-only. The login of the user.
- Full name
- Read-only. The full name of the user.
- Comment
- Read-only. The additional information that has been specified for the user in the Users (SM201010) window.
The Accounts tab
On this tab, you can view the list of general ledger accounts defined in the system and select those to be included in the restriction group.
- Account
- Read-only. The account that can be included in the restriction group.
- Type
- Read-only. The account type, which can be Asset, Liability, Income, or Expense.
- Account class
- Read-only. The account class to which this account belongs.
- Active
- Read-only. A check box that indicates (if selected) that the account is active.
- Description
- Read-only. The description of the account.
- Currency
- Read-only. The account currency, for a currency-denominated account.
The Subaccounts tab
By using this tab, you can view the list of subaccounts defined in the system and select those to be included in the restriction group. This tab is displayed on the window when the By segmented key mode is selected in the Lookup mode field in the Segment keys (CS202000) window for the SUBACCOUNT segmented key.
- Subaccount
- The subaccount to be included in the restriction group. You can click the subaccount to open the Subaccounts - reference information window.
- Active
- Read-only. A check box that indicates (if selected) that the subaccount is active.
- Description
- Read-only. The description of the subaccount.
The Subaccount segments tab
By using this tab, you can view the list of subaccount segment values by the segment ID defined in the system and select those to be included in the restriction group.
This tab is displayed on the window when the By segment: All avail. segment values mode is selected in the Lookup mode field in the Segment keys (CS202000) window for the SUBACCOUNT segmented key.
- Segment ID
- The ID of the subaccount segment. When you select a value in this field, in the Segment values table, the system displays the list of the segment values that correspond to this ID.
- Column
- Description
- Segment value
- The value of the subaccount segment to be included in the restriction group.
- Active
- Read-only. A check box that indicates (if selected) that the subaccount segment is active.
- Description
- Read-only. The description of the subaccount segment.