Generate recurring transactions (GL504000)

This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.

In this window, you run a schedule or multiple schedules that the system uses to automatically generate recurring general ledger transactions. The schedules to be processed are filtered by the date that you specify in the Execution date field. You also need to specify the condition on which the system will stop running the schedules.

Each time a schedule is processed, the system updates the Last executed on date. No batches can be generated ahead of time, but you can generate missing batches for previous due dates by running the schedule for each skipped due date. For details, see: Generate recurring transactions.

The system generates recurring transactions by using the original transactions as templates with transaction dates set according to the schedules. No matter how many times a schedule is run, batches will be generated only as required by the schedule settings.

Button	Description
Run	Runs the schedules you have selected in the table by using the unlabelled check boxes.
Run all	Runs all schedules in the table.

The top part

You use the elements in this area to specify the criteria that the system uses for selecting the schedules to be loaded to the table and determining when the schedule executions should be stopped.

Element	Description
Execution date	The date that the system uses to filter the schedules to be loaded to the table. Those schedules whose Next execution date is earlier than or equal to the date specified in this field are loaded. Clear the field to display all schedules. By default, the current business date is displayed.
Stop on execution date	An option button that indicates that the date you specify in the Execution date field will be used as the date when the system stops running the schedules.
Stop after number of executions	An option button that indicates that the system stops running schedules when the specified number of schedule executions have been performed. You specify the number of schedule executions in the field located near this option button.

Execution date

The date that the system uses to filter the schedules to be loaded to the table. Those schedules whose Next execution date is earlier than or equal to the date specified in this field are loaded. Clear the field to display all schedules.

By default, the current business date is displayed.

Stop on execution date

An option button that indicates that the date you specify in the Execution date field will be used as the date when the system stops running the schedules.

Stop after number of executions

An option button that indicates that the system stops running schedules when the specified number of schedule executions have been performed. You specify the number of schedule executions in the field located near this option button.

The table

The table contains the list of active schedules that match the settings you have specified. You can select the check boxes to include schedules for processing.

Column	Description
Schedule ID	The schedule’s unique ID. By clicking the number, the system opens the Recurring transactions (GL203500) window as a dialog window; in this window, you can view the details of the selected schedule.
Description	The user-defined description of the schedule.
Start date	The start date for the schedule.
Expiration date	The expiration date for the schedule.
Executed (times)	The number of times the batches attached to the schedule were generated.
Execution limit (times)	The maximum number of times the schedule may be executed.
Next execution	The date when the documents should be generated next.
Last executed	The date when the documents were last generated, according to the schedule.