Run allocations (GL504500)
You can use this window to process all allocations that are active in a post period or only selected allocations. You must process an allocation at least once during each financial period involved. An allocation can be processed multiple times during the same post period. You can open the Allocation history tab in the Allocations ( GL204500) window to check how many batches were created for the selected allocation. Batches will not be generated if the chosen post period is closed. For more information on using allocations, see: About allocation rules.
If you are processing the allocations manually, note that allocations with the lowest Sort order values should be processed first.
The batches generated as the result of processing allocations appear in the Release transactions (GL501000) and Post transactions (GL502000) windows. They can be modified and posted as other batches.
This window is available only if the Allocation templates functionality is enabled in the Enable/disable functionalities (CS100000) window.
The window toolbar
| Button | Description |
|---|---|
| Process | Generates the batches for the allocations you have selected in the table. |
| Process all | Generates the batches for all allocations. |
The top part
By using the elements in this area, you can select the post period for allocations.
| Element | Description |
|---|---|
| Allocation date | The date of allocation. |
| Post period | The financial period for which you want to view and process allocations. |
The table
This table displays a list of the allocations active in the financial period selected as the Post period.
| Column | Description |
|---|---|
| Allocation ID | The identifier of the allocation. The numbering series for allocations is assigned in the General ledger preferences (GL102000) window. |
| Description | The detailed description of the allocation. |
| Distribution method | The way a source amount should be distributed between the destination accounts. The available options are as follows:
|
| Allocation ledger | The ledger where the allocation takes place. The source and target accounts must belong to the same ledger. |
| Sort order | An integer that indicates the priority of the allocation. The allocations with lower values are processed first. |
| Last batch | The ID of the batch that was last generated for the allocation. |
| Batch period | The period for which the last batch was generated. |
| Batch amount | The control total of the batch. |
| Batch status | The status of the batch. By default, the status of an allocation batch is Balanced. If an allocation batch was modified by a user, it can be saved only if the status remains Balanced. |
Parent topic:
General ledger windows - overview
Related reference
Journal transactions (GL301000)
Release transactions (GL501000)