Workbooks (GL107500)
As a standard practice, some companies register vouchers that are grouped into batches based on their type (for example, purchase invoices or sales invoices).
This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.
To follow this practice in Visma Net, you can use the General ledger workbooks functionality. With this functionality, you can add batches of vouchers of a particular type, which means that you can separate vouchers by source or type. Each workbook will also have its own number series.
The General settings section
- Workbook ID
- The ID of the workbook.
- Description
- The description of the workbook.
- Workspace
- Select the workspace in which the workbook will be used.
- Transaction type
- Select the transaction type you want to use in this workbook.
- Reversing workbook ID
- You can select a workbook that will be used to reverse the documents created with the workbook selected in the Workbook ID field.
- Voucher entry window
Here, you select a window that will be the entry window for this workbook.
Depending on the choices you have made above, you will get different options here.
- Status
The status of the workbook:
- Active
- Inactive
- Hidden
- Allow only one unreleased voucher batch per workbook
- If you have selected the check box Allow only one unreleased voucher batch per workbook in the setup, it will not be possible to add a new voucher batch until you have released all previous unreleased batches in the workbook.
The Number series section
- Voucher batch
- Select a numbering ID to use as the default number series for the voucher batch.
- Voucher
- Select a numbering ID to use as the default number series for the vouchers within the voucher batch.
The Voucher default values section
Here, you can fill in different default values that should apply for this workbook. The values available depends on the workspace you have selected
- Default description
- The default description of the voucher batch.
- Supplier, Customer, Cash account
- The supplier, customer, or cash account connected with the voucher batch, depending on the selected workspace.
- Location
- The location of the customer or supplier.
- Default entry type
- The default entry type for the cash account.