Manage ledgers /visma-net-erp/help/general-ledger/manage-ledgers section 2026-02-19T17:09:06+01:00 # Manage ledgers Manage ledgers - overview /visma-net-erp/help/general-ledger/manage-ledgers/manage-ledgers-overview page In companies that have multiple branches, each branch may have one actual ledger and an unlimited number of ledgers of other types. 2026-02-19T17:09:06+01:00 # Manage ledgers - overview In companies that have multiple branches, each branch may have one actual ledger and an unlimited number of ledgers of other types. In companies that have multiple branches, each branch may have one actual ledger and an unlimited number of ledgers of other types. Visma Net supports multiple ledgers for the General ledger workspace. Multiple books are maintained in a single database. Because you can keep ledgers of multiple types, you can record actual financial information and can store budgets, forecasts, and statistical and reporting information for all branches of your organisation. The topics below describe the types of ledgers supported by Visma Net, and provides step-by-step instructions on creating a ledger of the required type. ## Topics + [About multiple ledger support](/visma-net-erp/help/general-ledger/manage-ledgers/about-multiple-ledger-support/) + [About statistical ledgers](/visma-net-erp/help/general-ledger/manage-ledgers/about-statistical-ledgers/) + [Add a ledger](/visma-net-erp/help/general-ledger/manage-ledgers/add-a-ledger/) About multiple ledger support /visma-net-erp/help/general-ledger/manage-ledgers/about-multiple-ledger-support page Visma Net supports the following types of ledgers: Actual, Budget, Reporting, and Statistical. 2026-02-19T17:09:06+01:00 # About multiple ledger support Visma Net supports the following types of ledgers: Actual, Budget, Reporting, and Statistical. You can create ledgers of any type in the [Ledgers (GL201500)](/visma-net-erp/help/general-ledger/general-ledger-windows/ledgers-gl201500/) window. You cannot delete a ledger or change its currency or type if the ledger has any journal entries or other records. ## Actual ledgers In Visma Net, a ledger of the **Actual** type is the core of your company’s financial records, and every transaction flows through the actual ledger. The records in the actual ledger keep the history of all financial transactions since day one of the life of your company. You must create at least one ledger with the **Actual** type in the [Ledgers (GL201500)](/visma-net-erp/help/general-ledger/general-ledger-windows/ledgers-gl201500/) window and define it as the default posting ledger before you can start live operations in Visma Net. The system supports only one actual ledger per branch. You can assign actual ledgers to branches by using the [Inter-branch account mapping (GL101010)](/visma-net-erp/help/general-ledger/general-ledger-windows/inter-branch-account-mapping-gl101010/) window. Multiple branches can use the same actual ledger. For each ledger, you can select one branch which consolidates the data of other branches in the same ledger as **consolidation branch**. To indicate that the ledger is shared by multiple branches that are separate legal entities, select no consolidation branch. For each actual ledger that is used by multiple branches, specify whether inter-branch transactions should be automatically generated. You can specify the rules for generating inter-branch transactions by using the [Inter-branch account mapping (GL101010)](/visma-net-erp/help/general-ledger/general-ledger-windows/inter-branch-account-mapping-gl101010/) window. ## Budget ledgers A ledger of the **Budget** type is a special ledger that is used to store budget information. Such a ledger is updated in the [Budget (GL302010)](/visma-net-erp/help/general-ledger/general-ledger-windows/budget-gl302010/) window. An organisation can use an unlimited number of budget ledgers. Entering journal transactions for a budget ledger is not allowed. ## Statistical ledgers A **statistical ledger** is a ledger that can be used to store statistical information about a branch's operations. Each organisation can have multiple statistical ledgers, each for a different type of information. Statistical ledgers can be used as a data source for reporting, to calculate allocations based on statistical data, or for other purposes. For more information, see[About statistical ledgers](/visma-net-erp/help/general-ledger/manage-ledgers/about-statistical-ledgers/). ## Reporting ledgers A **reporting ledger** is a ledger that is used to store translated financial information; this type of ledger is available only if multi-currency support has been activated. Entering journal transactions for a reporting ledger is not allowed. An organisation can use any number of reporting ledgers. Reporting ledgers are mainly used by organisations, which are subsidiaries of a parent company, to hold the data translated for consolidations performed by the parent company. Parent topic: [Managing ledgers - overview](/visma-net-erp/help/general-ledger/manage-ledgers/manage-ledgers-overview/)

Related pages

Tasks

 About statistical ledgers /visma-net-erp/help/general-ledger/manage-ledgers/about-statistical-ledgers page Organisations use statistical data to better understand and analyse financial data. 2026-02-19T17:09:06+01:00 # About statistical ledgers Organisations use statistical data to better understand and analyse financial data. With Visma Net, your organisation can add an unlimited number of statistical ledgers to store statistical information. If your organisation has multiple branches, all branches can use the same statistical ledgers since information in ledgers are arranged by branch, or each branch can use separate statistical ledgers created for the branch. You can add a new ledger of the **statistical balance** type by using the [Ledgers](/visma-net-erp/help/general-ledger/general-ledger-windows/ledgers-gl201500/) window. The same chart of accounts is used for posting to statistical ledgers as to actual ledgers. Depending on the policies established in your organisation, you can create special accounts to be used for statistical information and use only those accounts with statistical ledgers, or you can use the same monetary accounts as you use for financial data. Balances for each account are calculated by a ledger. Statistical data is entered into ledgers through batches of journal entries. You can create batches of statistical entries in the [Journal transactions](/visma-net-erp/help/general-ledger/general-ledger-windows/journal-transactions-gl301000/) window. When creating journal entries for a statistical ledger, you can specify the quantities of goods or services and the units of measure (in which the quantities are measured) along with monetary amounts. To make statistical data on reports more useful, follow the organisation policies in selecting the units of measure for specific goods or services. A batch of journal entries to be posted to a statistical ledger may be unbalanced or it may not comply with the double-entry bookkeeping rule and may have a total credit amount that is not equal to the total debit amount even if the **Validate batch control totals on entry** option is selected in the [General ledger preferences](/visma-net-erp/help/general-ledger/general-ledger-windows/general-ledger-preferences-gl102000/) window. For batches of journal entries containing statistical data for a statistical ledger, you can apply all the options available for batches intended for actual ledgers: You can create auto-reversing batches and schedule recurring batches by using the [Recurring transactions](/visma-net-erp/help/general-ledger/general-ledger-windows/recurring-transactions-gl203500/) window. Also, you can use the statistical data in a statistical ledger as the basis for calculating allocation amounts when you configure allocations by using the [Allocations](/visma-net-erp/help/general-ledger/general-ledger-windows/allocations-gl204500/) (GL204500) window. Add a ledger /visma-net-erp/help/general-ledger/manage-ledgers/add-a-ledger section In Visma Net, you add a ledger by using the Ledgers (GL201500) window. 2026-02-19T17:09:06+01:00 # Add a ledger In Visma Net, you add a ledger by using the Ledgers (GL201500) window. For more information: [Ledgers (GL201500)](/visma-net-erp/help/general-ledger/general-ledger-windows/ledgers-gl201500/). out 1. Go to the [Ledgers (GL201500)](/visma-net-erp/help/general-ledger/general-ledger-windows/ledgers-gl201500/) window. 1. Click **![icon-add](/media/visma-net-erp/icon-add.png)** to insert a row in the table. 1. In the **Ledger ID** column, type the unique ID of the ledger. 1. In the **Description** column, briefly describe the ledger. 1. In the **Balance type** column, select the option that best fits how the ledger will be used: + **Actual**, for reporting purposes + **Budget**, for creating budgets + **Reporting**, to keep translations + **Statistical**, to store statistical data 1. In the **Currency** column, select the ledger currency. 1. Optional: Select the **Branch accounting** check box to automatically generate the inter-branch transactions, if the ledger will be used by multiple branches. 1. Optional: Select the **Is consolidation source** check box if the ledger will be used as a source ledger for consolidation with the parent company. 1. Click **![icon-save](/media/visma-net-erp/icon-save.png)**. You can later delete the ledger or modify its properties only if it has no journal entries or other record. Making reports in different currencies /visma-net-erp/help/general-ledger/manage-ledgers/making-reports-in-different-currencies section You will usually report your balance sheets and profit and loss statements in the base currency of your company. 2026-02-19T17:09:06+01:00 # Making reports in different currencies You will usually report your balance sheets and profit and loss statements in the base currency of your company. For international companies, it may be necessary to prepare these reports in other currencies. In Visma Net, you can translate your ledger to a different currency to get the reports needed. ## Create a new reporting ledger for a different currency 1. Go to the [Ledgers (GL201500)](/visma-net-erp/help/general-ledger/general-ledger-windows/ledgers-gl201500/) window. 1. Click ![icon-add](/media/visma-net-erp/icon-add.png) to add a new row. 1. Enter a **ledger ID** and **description** that reflects the currency you will use this ledger for. 1. Select **Balance type** reporting. 1. Select the correct **currency**. 1. Click ![icon-save](/media/visma-net-erp/icon-save.png). ## Defining your translation 1. Go to the **Translate definition** window. 1. Create a **Translation ID** for your new currency ledger. 1. Click ![icon-select](/media/visma-net-erp/icon-select.jpg) to select your actual ledger as the **Source ledger ID** and newly made reporting ledger as the **Destination ledger ID**. 1. Click ![icon-add](/media/visma-net-erp/icon-add.png) to add a new record and select the accounts and subaccounts to include. 1. Select your preferred **Translation method** and **Rate type**. 1. Select the check box **Active**. 1. Click ![icon-save](/media/visma-net-erp/icon-save.png). ## Processing your translation 1. Go to the **Prepare translations** window. 1. Click ![icon-select](/media/visma-net-erp/icon-select.jpg) to select the **Period** and **Translation ID**. 1. Click **Create translation**. 1. If necessary, edit any of the amounts. 1. Click **Release**. Now you can select the new reporting ledger when you want to make a report for that currency.