---
title: "About combined subaccounts"
description: "Parent topic: Manage subaccounts - overview"
lang: en
languages:
en: https://docs.vismasoftware.no/visma-net-erp/help/general-ledger/manage-subaccounts/about-combined-subaccounts/index.md
lastmod: 2026-02-19
---
> Documentation index: https://docs.vismasoftware.no/visma-net-erp/help/general-ledger/manage-subaccounts/llms.txt
# About combined subaccounts
Last modified February 19, 2026
> Parent topic: Manage subaccounts - overview
For more information: [Manage subaccounts - overview](https://docs.vismasoftware.no/visma-net-erp/help/general-ledger/manage-subaccounts/manage-subaccounts-overview/index.md).
With the combined subaccount functionality provided by
Visma Net
, you can define rules for combining a subaccount from multiple subaccounts to
keep the most detailed records. For example, when you enter a document, such as a purchase invoice or a sales, in the system, multiple subaccounts are involved,
such as the subaccount associated with the product being purchased or sold, the
subaccount associated with the employee handling the operation, and the subaccount
associated with the supplier or customer involved. With the combined subaccount
functionality, you can use a particular subaccount that is a combination of the
involved subaccounts that you select or you configure a rule that the
system uses to compose a new subaccount identifier by using the segment values of
each of the selected subaccounts.The combined subaccounts functionality is available in the following workspaces:
Supplier ledger
,
Customer ledger
,
Projects
,
Time and expenses
,
Inventory
, and
Sales orders
. For the
Supplier ledger
,
Customer ledger
,
Projects
, and
Time and expenses
workspaces, you specify the combined subaccount in the
Combine [type] sub. from
field in the
Visma Net
window where you specify preferences for that workspace. For example, to specify the
combined expense subaccount to be used for non-stock items in data entry windows in
the
Supplier ledger
workspace, you use the
Combine expense sub. from
field in the
[Supplier ledger preferences (AP101000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/index.md)
window.
If you use the
Inventory
module in your system, you can configure most of the
combined subaccounts in the
[Posting classes (IN206000)](https://docs.vismasoftware.no/visma-net-erp/help/inventory/inventory-windows/posting-classes-in206000/index.md)
window of
the
Inventory
workspace.
## Configuration of a combined subaccount
A field for a combined subaccount contains a subaccount mask, such as **––––.––.–––.––––**, in accordance with the segmented structure of subaccounts defined in your company. You can specify the rule for selecting the values for the segments of a combined subaccount from the subaccounts involved.
Note: We recommend that you select the **On-the-fly entry** check box for the **SUBACCOUNT** segmented key in the [Segment keys (CS202000)](https://docs.vismasoftware.no/visma-net-erp/help/common-settings/common-settings-windows/segment-keys-cs202000/index.md) window, so that the system can generate valid subaccounts segment by segment. Otherwise, all the subaccounts that may result from combining segments from multiple sources must be predefined in the system or added to the list of valid subaccounts in the [Subaccounts (GL203000)](https://docs.vismasoftware.no/visma-net-erp/help/general-ledger/general-ledger-windows/subaccounts-gl203000/index.md) window.
To set up a rule for combined subaccounts, do the following:
1. Point to the required segment, press F3, and select the required segment value, which determines the source of the value that will be used for a subaccount. You can select one of the following options (the available options in the list vary depending on the workspace and on the document type): For a segment, the character designating the option is repeated as many times there are characters in the segment (for example, **CCCC**, **EEEE**, **IIII**, or **LLLL** for a four-character segment, and **CC**, **EE**, **II**, or **LL** for a two-character segment).
+ **C**: The subaccount associated with the company branch
+ **E**: The subaccount associated with the employee
+ **I**: The subaccount associated with the stock or non-stock item
+ **L**: The subaccount associated with the customer location or a supplier location
+ **P**: The subaccount associated with the project
+ **T**: The subaccount associated with the project task
+ **S**: The subaccount associated with the salesperson
+ **W**: The subaccount associated with the warehouse
1. Repeat Step 1 for each segment of the combined subaccount.
## Example of a combined subaccount
Suppose that a company uses the **XX-XX-XXXX** subaccount structure, with the segments used as follows:
1. **XX**: A two-character segment designating a branch. Possible values are **MN** (a branch on Main Street), **BW** (a branch on Broadway Street), **CA** (a branch on California Street), and **00** (not applicable or a non-specific value).
1. **XX**: A two-character segment designating a product line. Possible values are **B1, B2, B3**, and **00** (not applicable or a non-specific value).
1. **XXXX**: A four-character segment to specify a department involved. Possible values are **DEVP, PRDC**, and **0000** (not applicable or a non-specific value).
The company buys specific services required for the product line **B1** from the supplier VENDOR Inc. The company's default expense accounts involved in this transaction are listed below with the characters used to designate the respective subaccount or a segment of the subaccount in the combined subaccount:
00-B1-PRDC
: For the supplier location ( **L** )
BW-00-DEVP
: For the employee monitoring the services provided by the suppliers ( **E** )
CA-00-0000
: For the company's receiving branch ( **C** )
00-B1-0000
: For the non-stock item featuring the service provided ( **I** )
For this company, the combined subaccount would be specified as follows: **EE-II-LLLL** . Here, **EE** means that the value for the first segment is copied from the first segment of the default subaccount associated with the employee. The **II** means that the value for the second segment is copied from the second segment of the default subaccount associated with the stock item. The **LLLL** means that the value for the third segment is copied from the third segment of the subaccount associated with the supplier's default location. The resulting subaccount is **BW-B1-PRDC** .
Parent topic:
[Manage subaccounts - overview](https://docs.vismasoftware.no/visma-net-erp/help/general-ledger/manage-subaccounts/manage-subaccounts-overview/index.md)
Related pages
Concepts
---
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