Split general ledger transactions

1. Open the Reclassify transactions (GL506000) window:

2. In the window toolbar, click Load.

3. In the Load transactions dialog box, which the system has opened, specify the needed selection criteria to help you find the required general ledger transactions, and click Load (to add new transactions meeting the specified criteria to the list of existing transactions, if any) or Reload (to remove any existing transactions listed in the window and load new transactions that match the specified criteria) to upload these transactions to the window.

4. Split an amount of each necessary journal entry by doing the following:

   1. In the table, click the journal entry to be split.
   2. In the window toolbar, click Split.
   3. In the new line, in the To account, To subaccount, and To branch column, specify the account, subaccount (if applicable), and branch (if applicable), respectively, to which the amount will be transferred.
   4. In the New amount column, specify the amount that will be transferred from the original journal entry to the new one.
   5. If an amount of the original journal entry has to be split to one more line, repeat the three previous substeps.

5. Click Process in the window toolbar to initiate the process of splitting the transaction. Once the process has completed successfully, the Reclass. batch number column appears with the number of the corresponding split batch.

You can now release the split batch in the Release transactions (GL501000) window.

You can also reclassify the original entry. The following parameters can be reclassified: the account (To account), the subaccount (To subaccount), and the branch (To branch).

For the original line, in the New amount column, the system displays the remaining amount of the entry that can be split. For each new line (that is added when you click Split ), in the New amount column, you specify the amount to be transferred from the original entry to a new one. For the new entries, both positive and negative values can be specified in this column. Positive amounts will decrease the amount of the original entry. Negative amounts, which are highlighted in red, will increase the amount of the original entry. While splitting a journal entry, you can also edit the date and description of the transactions ( New tran. date and New transaction description ). If you edit the date, the new date has to be within the financial period of the original transaction.

In the same reclassification batch, the system includes journal entries that have the same transaction period and currency specified. A separate reclassification batch is generated for each journal entry that has a different transaction period or currency. The batch will be released automatically if the Automatically release reclassification batches check box is selected in the General ledger preferences (GL102000) window.