Posting classes (IN206000)
You use this window to define posting classes for stock and non-stock items. A posting class is a group of settings that provide the default values for the purchase, sales, and inventory transactions with the item and define how these transaction will be posted to the general ledger.
By using this window, you can browse through the existing posting classes and modify their properties, add new posting classes, and delete obsolete classes from the system.
## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.The top part
In this area, you can enter the identifier and description of a new posting class, or select an existing class to view or modify its details.
| Element | Description |
|---|---|
| Class ID | The unique alphanumeric identifier of the posting class. You can use up to 10 characters, both numbers and letters. |
| Description | A brief description of the posting class. |
The Posting settings tab
On this tab, you can specify which accounts and subaccounts will be used when inventory or other transactions related to items of the class are posted to the general ledger.
For most subaccounts on this tab, you can specify the rule of choosing segment values to be used when the item-related transactions are posted to the general ledger. To set up the rule for a specific subaccount, for each segment in the subaccount, press F3 and choose a source of the segment value, which is one of the following options:
I The subaccount associated with the stock item or non-stock item. Subaccounts for stock items are specified on the General ledger accounts tab of the Stock items (IN202500) window and for non-stock items on the General ledger accounts tab of the Non-stock items (IN202000) window.
W The subaccount associated with the warehouse. Subaccounts for warehouses are specified using the Warehouses (IN204000) window.
NoteThis field is only displayed if the Multiple warehouses functionality in the Enable/disable functionalities (CS100000) window is enabled.
P The subaccount associated with the posting class. Subaccounts for posting classes are specified on the General ledger accounts tab of this window.
V The subaccount associated with the supplier. Subaccounts for suppliers are specified on the General ledger accounts tab of the Suppliers (AP303000) window.
NoteThis option is only available for the Combine purchase accrual sub. from field.
For a segment, the character designating the option is repeated as many times as there are characters in the segment.
| Element | Description |
|---|---|
| Use inventory/accrual account from | The source of the inventory account (of the Asset type) for stock items or expense accrual account for non-stock items or labour items (of the Asset or Liability type) to be used for transactions that involve items assigned to this posting class. You can select one of the following options:
|
| Combine inventory/accrual sub. from | A rule that defines from where each inventory subaccount segment value, or expense accrual subaccount segment value, is collected. The resulting subaccount is used with the inventory account, or expense accrual account, for transactions that involve items of this posting class. The possible sources of the segment values are Item, Posting class, and Warehouse. |
| Use sales account from | Note for the Sales orders (SO301000) window, the sales account is retrieved according to the Use sales account from setting in the Order types (SO201000) window. See also: About suggested sales accounts. The source of the sales account to be used for inventory transactions involving items of the posting class. You can select one of the following options:
|
| Combine sales sub. from | A subaccount mask used to define how the subaccount used with the sales account is composed for inventory transactions that involve items of the posting class. |
| Use COGS/expense account from | The source of the COGS (for stock items) or expense (for non-stock items) account to be used for inventory transactions that involve items of the posting class. You can select one of the following options:
|
| Copy COGS sub. from sales | This check box indicates that the system will copy the COGS or expense subaccount from the sales subaccount. When this option is selected, you cannot define the rule to combine COGS subaccount from the related subaccounts. |
| Combine COGS/expense sub. from | A subaccount mask used to define how the subaccount used with the COGS (for stock items) or expense (for non-stock items) account is composed for transactions that involve items of the posting class. Note Combine COGS/expense sub. from is only enabled if the Copy COGS sub. from sales check box is not selected. The sources of the segment values are Warehouse, Posting class, and Item. |
| Use standard cost variance account from | The source of the standard cost variance account to be used for the inventory transactions with items of the posting class. You can select one of the following options:
|
| Combine standard cost variance sub. from | A rule that defines from where each standard cost variance subaccount segment value is collected. The resulting subaccount is used with the standard cost variance account for the inventory transactions that involve items of this posting class. The possible sources of the segment values are Item, Posting class, and Warehouse. |
| Use standard cost revaluation account from | The source of the standard cost revaluation account to be used for inventory transactions involving items of the posting class. You can select one of the following options:
|
| Combine standard cost revaluation sub. from | A rule that defines from where each standard cost revaluation subaccount segment value is collected. The resulting subaccount is used with the standard cost revaluation account for the inventory transactions that involve items of this posting class. The possible sources of the segment values are Item, Posting class, and Warehouse. |
| Use purchase accrual account from | The source of the purchase accrual account to be used for the purchase receipts and inventory transactions with items of the posting class. You can select one of the following options:
|
| Combine purchase accrual sub. from | A rule that defines from where each purchase accrual subaccount segment value is collected. The resulting subaccount is used with the purchase accrual account for purchase receipts and inventory transactions that involve stock items and non-stock items (that require a purchase receipt) of this posting class. The possible sources of the segment values are Item, Posting class, Supplier, and Warehouse. |
| Use purchase price variance account from | The source of purchase price variance account to be used for inventory transactions that involve items of the posting class. You can select one of the following options:
|
| Combine purchase price variance sub. from | A subaccount mask used to define how the subaccount used with the purchase price variance account is composed for the inventory transactions that involve items of the posting class. |
| Use landed cost variance account from | The source of landed cost variance account to be used for inventory transactions involving items of the posting class. You can select one of the following options:
|
| Combine landed cost variance sub. from | A subaccount mask used to define how the subaccount used with the landed cost variance account is composed for the inventory transactions that involve items of the posting class. |
| Stocktaking reason code | For stock items only. The reason code to be used by default for stocktaking involving items associated with this posting class. |
The General ledger accounts tab
On the General ledger accounts tab, you can specify general ledger accounts and subaccounts associated with the posting class itself to be used as one of the options for combining subaccounts and specifying accounts for the posting class.
| Element | Description |
|---|---|
| Inventory/accrual account | The asset account to be used as the inventory account for stock items of this posting class, or the asset or liability account to be used as the expense accrual account for non-stock items or labour items of this posting class, if the option Posting class is selected in the Use inventory/accrual account from field in the Posting settings tab in this window. |
| Inventory/accrual sub. | Depending on the rule in the Combine inventory/accrual sub. from field in the Posting settings tab in this window for this posting class, this subaccount can be used as the source for one or more of the segment values of the inventory subaccount to be used with the inventory account, or the expense accrual subaccount to be used with the expense accrual account. |
| Reason code sub. | The subaccount to be used with the reason code for items of the posting class. |
| Sales account | The income account to be used as the sales account associated with the posting class. |
| Sales - non-taxable account | The income account to be used as the sales account associated with the posting class, for non-taxable income. |
| Sales - EU account | The income account to be used as the sales account associated with the posting class, for income from the EU. |
| Sales - export account | The income account to be used as the sales account associated with the posting class, for income from export. |
| Sales sub. | The subaccount to be used with the sales account associated with the posting class. |
| Standard cost variance account | The expense account to be used with the standard cost variance account associated with the posting class. |
| Standard cost variance sub. | The subaccount to be used with standard cost variance account associated with the posting class. |
| Standard cost revaluation account | The expense account to be used as the standard cost revaluation account associated with the posting class. |
| Standard cost revaluation sub. | The subaccount to be used with standard cost revaluation account associated with the posting class. |
| Purchase accrual account | The liability account to be used to accrue purchase order item amounts for items associated with this posting class, if the option Posting class is selected in the Use purchase accrual account from field in the Posting settings tab in this window. |
| Purchase accrual sub. | Depending on the rule in the Combine purchase accrual sub. from field in the Posting settings tab in this window for this posting class, this subaccount can be used as the source for one or more of the segment values of the purchase accrual subaccount to be used with the purchase accrual account. |
| Purchase price variance account | The expense account to be used as the purchase price variance account associated with the posting class. |
| Purchase price variance sub. | The purchase price variance subaccount to be used for the default posting class. |
| COGS/expense account | If this posting class will be used for stock items, this is the expense account to be used as the cost of goods sold (COGS) account associated with the posting class. If this class will be used for non-stock items or labour items, this is the expense account associated with the posting class. |
| Expense acct, non-taxable | The account to be used as the expense account associated with the posting class, for non-taxable expenses. |
| Expense EU account | The account to be used as the expense account associated with the posting class, for EU-related expenses. |
| Expense account, import | The account to be used as the expense account associated with the posting class, for import-related expenses. |
| Expense payroll taxable account | The account to be used as the expense account associated with the posting class, for payroll taxable expenses. Note This field is visible only if Expense Integration is enabled. |
| COGS/expense sub. | The subaccount to be used with the COGS or expense account associated with the posting class. |
| Landed cost variance account | The expense account to be used as the landed cost variance account associated with the posting class. |
| Landed cost variance sub. | The subaccount to be used with the landed cost variance account as associated with the posting class. |
| Deferral account | The general ledger account to hold the deferred revenue (liability account) or expense (asset account) amount. |
| Deferral sub. | The subaccount (if applicable in your system), for proper tracking of deferral transactions. |
The Excise duty section
This section is only available if the Excise duty functionality in the Enable/disable functionalities (CS100000) window is enabled.
The priority order in which the accounts in this section are used is:
- from the Stock items (IN202500) window, and if empty,
- from the Posting classes (IN206000) window.
For information about the generated General ledger batch, see About excise duties.
| Element | Description |
|---|---|
| Sales account | The income account that is connected to the VAT payable account (it has a set VAT category). The excise duty amounts are recorded in credit. |
| Sales sub | The subaccount to be used with the sales account. |
| Sales offset account | The income account that is not connected to the VAT payable account (it does not have a set VAT category), used to balance the sales account. The excise duty amounts are recorded in debit. |
| Sales offset sub | The subaccount to be used with the sales offset account. |
| Payable account | The liability account that accumulates the excise duty amounts to be paid to a tax agency for the excise duty reporting period. The excise duty amounts are recorded in credit. |
| Payable sub | The corresponding payable subaccount. |
The Expense accounts section
| Element | Description |
|---|---|
| Use Expense accounts | If this check box is selected and when a purchase invoice is released, the following transactions will be added to journal transactions. |
| Purchase P&L (debit) | Select an account here for a domestic supplier in P/L account. |
| Purchase P&L sub. | Select a subaccount here for a domestic supplier in P/L account. |
| Inventory changes P&L (credit) | Select an account for changes in inventories for goods and supplies in P/L account. |
| Inventory changes P&L sub. | Select a subaccount for changes in inventories for goods and supplies in P/L account. |
| Purchase EU | Select an account here for an EU supplier in P/L account. |
| Purchase EU sub. | Select a subaccount here for an EU supplier in P/L account. |
| Purchase import | Select an account for a non-EU supplier in P/L account. |
| Purchase import sub. | Select a subaccount for a non-EU supplier in P/L account. |