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Prepare replenishment (IN508000)

Use this window to prepare replenishment requests for the stock items whose stock at a specific warehouse needs to be replenished in accordance with the automated replenishment settings.
This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.

The settings provided on the Replenishment info tab in the Item warehouse details (IN204500) window define whether stock replenishment for the item is needed and in what quantities. If for some items replenishment is to be performed from the source warehouse, as the result of this processing, the requests for the appropriate quantities of the items (required for replenishment) will become visible in the Create transfer orders (SO509000) window so that transfer orders can be generated.

For the prepared replenishment requests, you can create purchase orders in the Create purchase orders (PO505000) window and transfer orders by using the Create transfer orders (SO509000) window.

The window toolbar

View supplier inventory
Navigates to the Supplier inventory (PO201000) window so you can view supplier-specific details for the stock item if purchased from the supplier specified in the Preferred supplier column.
Process
Processes the items that have been selected by using the check boxes in the unlabelled column of the table.
Process all
Processes all the items listed in the table.

The top part

In this part, you specify criteria the system uses to select items to be displayed in the table.

Warehouse
(This field appears only if the Warehouses functionality is enabled in your system.) The warehouse where the stock should be replenished. If the Warehouses functionality is disabled, the MAIN warehouse is assumed.
Purchase date
The date when the purchase will be made to replenish the stock.
Product manager

A field and the Me check box, which you can use to select the items to be displayed based on the product manager to whom the items are assigned for management:

  • Select the Me check box to view the items assigned to you. The field will contain your user name.
  • Clear the Me check box and select another product manager to view the items assigned to the manager.
  • Clear the check box and leave the field blank to view items assigned to all product managers of the selected product work group or all groups.
Work group

A field and the My check box, which you can use to select the items to be displayed based on the product work group the items are assigned to:

  • Select the My check box to view the items assigned to your product work group or to the selected product manager in the group.
  • Clear the My check box and select another product work group to display the items assigned to the work group or to a particular product manager in the selected group.
  • Leave the field blank and clear the check box to view the items assigned to all product work groups.
Only suggested items
A check box you select to display only the items that require replenishment.
Supplier
The supplier from which the items will be purchased.
Item Class ID
The item class of the items to be purchased. You can leave the box blank to view the items of all item classes requiring replenishment.
Item ID
The item ID of the particular item to be purchased for stock replenishment. You can leave the field blank to view various items requiring replenishment.
Description
The description of the item to be purchased for stock replenishment.

The table

This table contains the list of stock items to be purchased for stock replenishment. By using the elements in the Selection area (the upper part of the window) you can specify the criteria for selecting the items to be displayed in the table.

Warehouse
(This column appears only if the Warehouses functionality is enabled in your system.) The warehouse where the stock will be replenished.
Item ID
The stock item for which stock replenishment is required.
Description
The description of the item for which stock replenishment is required.
Suggested qty.
The quantity to be replenished. By default, it is the value calculated based on replenishment parameters specified for the item in the particular warehouse minus the quantity on supply. The value can be manually adjusted.
Internal replenishment
The quantity (on internal replenishment requests) to be ordered to replenish the stock.
Qty. on hand
The quantity on hand of the stock item at this warehouse.
Qty. not available
The quantity that is not available.
Incoming
The quantity of items included in the purchase orders, purchase receipts, and inventory transfer documents that have not yet been released. This quantity is deducted from the planned replenishment quantity if the Minimum/maximum. replenishment method is used for this item, which is specified on the Replenishment info tab of the Item warehouse details window.
Outgoing
The quantity on shipments and sales orders calculated according to the availability settings of the item class.
Qty. on hard demand
The quantity on shipments and sales orders calculated as hard demand, that is, (Qty. sales order shipping) + (Qty sales order back-ordered) + (Qty sales order shipped).
Qty. available
The available quantity.
Safety stock
The safety stock value for the stock item, which is specified on the Replenishment info tab of the Item warehouse details window.
Reorder point
The stock level that, when it has been reached, prompts the system to replenish the stock of the item. The quantity is specified on the Replenishment info tab of the Item warehouse details window.
Max. qty.
The maximum quantity allowed at the warehouse.
Replenishment source
The source of replenishment for the item at this warehouse.
Source warehouse
(This column appears only if the Warehouses functionality is enabled in your system.) The warehouse that is the source of replenishment.
Default supplier
The preferred supplier from which the item will be purchased for stock replenishment, as specified for the item in the Stock items (IN202500) window. You can choose another supplier if necessary.
Default location
(This column only appears if the Account locations functionality is enabled in the Enable/disable functionalities (CS100000) window.) The supplier’s location from which the item can be purchased. You can choose a non-default location if necessary.
Default supplier name
The name of the selected supplier.
Item class
The item class to which the item was assigned.
Supplier class
The class of the supplier indicated in the Preferred supplier column.

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Last modified October 9, 2026