Transfers (IN304000)
For more information: Enable/disable functionalities (CS100000).
This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.You use this window to view, edit, and create transfer documents, as well as to release balanced transfers.
The processing of transfers depends on certain selections in the Inventory preferences (IN101000) window. By default, transfers are saved with the On hold status if the Hold documents on entry check box is selected. Document totals are validated on entry if the Validate document totals on entry check box is selected. When you release a transfer, its transactions will be posted to the general ledger if the Automatically post on release check box is selected.
Transfers can be defined as one-step or as two-step, performed by using the in-transit account and completed by receipts at the target warehouses.
For more information about inventory transfers, see: About inventory transactions.
## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.The window toolbar
| Button | Description |
|---|---|
| Release | Initiates the document release process, which changes the status of the transfer document to Released. |
| Reports | Provides direct access to the following inventory reports related to inventory transfer: |
The top part
In this part, you can select an existing transfer document by its reference number or specify summary information about a new transfer.
| Element | Description |
|---|---|
| Ref. no. | The unique reference number of the transfer document, which the system automatically assigns according to the sequence assigned to transfers in the Inventory preferences (IN101000) window. |
| Status | The status of the transfer. The following options are available:
|
| Hold | A check box that, if selected, indicates that the transfer document has the status On hold status. Clear the check box to save the transfer with the status Balanced. |
| Transfer type | The type of transfer. The following options are available:
|
| Date | The date when the transfer document was created. All transactions included in this document will have this transaction date. |
| Post period | The financial period to which the transactions from the transfer document should be posted. |
| From warehouse | The warehouse from which the goods are transferred. |
| To warehouse | The warehouse to which the goods are transferred. |
| External ref. | Any external reference number of the inventory transfer document. |
| Description | A brief description of the document or the transactions entered. |
| Control qty. | The manually entered quantity of goods transferred; available only if the Validate document totals on entry check box is selected in the Inventory preferences (IN101000) window. When you’re creating a transfer, you enter this value manually to confirm the total quantity of stock items transferred, compared to the automatically calculated quantity of stock items included in this document. If the Control qty. and Total qty. values do not match, the system generates a warning message and the document cannot be saved. |
| Total qty. | The total quantity of goods transferred. |
The Transaction details tab
This tab has a table containing the transactions included in the transfer document.
| Button | Description |
|---|---|
| Allocations | Opens the Allocations dialog box so that you can specify how the quantity of the item is split among different locations, lot or serial numbers, and expiration dates. |
| Add item | Opens the Item lookup dialog box so that you can add an item to the document. |
| Inventory summary | Opens the Inventory summary (IN401000) window as a pop-up so that you can view item availability data. |
| Column | Description |
|---|---|
| Item ID | The ID of the goods to be transferred. |
| Location | The warehouse location from which the goods are transferred. Note This column is only displayed if the Multiple warehouse locations functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| To location ID | The warehouse location to which the goods are transferred. Note This column is only displayed if the Multiple warehouse locations functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| UoM | The unit of measure (UoM) used for the goods to be transferred. |
| Quantity | The quantity of the transferred goods (in the units indicated below). |
| Lot/serial no. | The lot or serial number of the transferred goods. Note This column is only displayed if the Lot and serial tracking functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| Expiration date | The expiration date of the transferred goods. Note This column is only displayed if the Lot and serial tracking functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| Reason code | The reason code associated with the transferred goods. |
| Description | A brief description of the goods transfer transaction. |
The Allocations dialog box
By using this dialog box, you can view how the specified on the line quantity of the item is distributed between locations, lot or serial numbers or you can generate and assign lot/serial numbers to the specified quantities of the stock item if relevant or you can assign warehouse locations for the specified quantities of the item or assign subitems. Whether lot or serial numbers should be generated when the item is received or used depends on the Assignment method option selected for the lot/serial class of the item in the Lot/serial classes (IN207000) window.
The Allocations dialog box includes the following elements:
| Element | Description |
|---|---|
| Unassigned qty. | The quantity of the stock item that has no lot or serial numbers assigned. |
| Quantity to generate | The quantity of the stock item for which lot or serial numbers should be generated. |
| Lot/serial number from | The lot or serial number to be used as a start number. Note This element is only displayed if the Lot and serial tracking functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| Generate (button) | A button that you click to initiate the generation of lot or serial numbers. Note This button is only displayed if the Lot and serial tracking functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| Column | Description |
|---|---|
| Location | The location in the warehouse. Note This column is only displayed if the Multiple warehouse locations functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| Lot/serial no. | The serial number of the unit of stock item or the lot number of the quantity of stock item received. Note This column is only displayed if the Lot and serial tracking functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| Quantity | The quantity of the stock item with the same sub item code and the same lot number. It is 1 for items with a serial number. |
| UoM | The unit of measure (UoM) for the specified quantity of the stock item. |
| Expiration date | The expiration date of the specified quantity of the stock item. Note This column is only displayed if the Lot and serial tracking functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| Button | Description |
|---|---|
| OK | Saves the records generated. |
The Item lookup dialog box
You use this dialog box to view the item availability information for the selected source warehouse and its locations and to add specific quantities of the items to the transfer document.
To find an item, you can type a string from its item ID in the Inventory field.
The dialog box has a top part and a table with items that meet the criteria you specify.
| Element | Description |
|---|---|
| Item | The ID of a particular item whose information you want to view. Leave the field blank to filter information by other criteria or type a string from the item ID to find the item. |
| Barcode | The bar code of the item to be listed. Leave the field blank to filter information by other criteria. |
| Location | The location in the warehouse. Leave the field blank to view items in all locations. Note This field is only displayed if the Multiple warehouse locations functionality in the Enable/disable functionalities (CS100000) window is enabled. |
| Item class ID | The item class of the items whose information you want to view. Leave the field blank to view information on items of all classes. |
| Receipt no. | The reference number of a particular receipt. Select a receipt by its reference number to view availability information for the items that were listed on the selected receipt. Deselect the Show available items only check box to view the information on the listed items that are not currently available. |
| Show available items only | If you select this check box, the system will list only items whose available quantities are greater than zero in the table. |
| Button | Description |
|---|---|
| Add | Adds the selected items to the document. |
| Add and close | Adds the selected items and closes the dialog box. |
| Cancel | Cancels the changes and closes the dialog box. |
The Financial details tab
This tab displays the reference number of the batch generated upon release of the transfer.
| Element | Description |
|---|---|
| Batch no. | The reference number of the batch generated for the transfer. Click the number to open the Journal transactions (GL301000) window and view the transaction details. |
| Branch | The branch that initiated the transfer. |