About field-level auditing
The development of automatic data processing has made it necessary to consider protecting sensitive information. In certain highly regulated industries, companies must implement auditing to address identity-management concerns related to compliance issues.
If your company wants to ensure accountability and the ability to track user actions in the system, or wants to implement sound auditing procedures, you can use the field-level auditing available in Visma Net.
Field-level auditing functionality gives you the ability to monitor and record user actions in Visma Net windows as recorded in the system. The audit trail holds records of every change users have made in the monitored windows, such as changes to documents and their properties, modifications to customer accounts or employee records, and changes in security policies. You can also see who made the changes and when they took place.
Managing access to field-level audit functionality
Before you start configuring and turning on auditing for specific windows, you must enable the Field-level audit functionality. To give users the ability to configure, turn on, and turn off auditing of windows, as well as view the audit trails, you assign them the Field-level audit role and give them access to the windows used to manage field-level auditing. For more information, see: About management of access to field-level audit functionality.
Configuring and turning on auditing of a window
If you want to maintain a record of user activity in any window, you can configure and turn on auditing of the window. Granular auditing is configured, turned on, and turned off on a per-window basis. After the window audit is configured, you can quickly turn on and off auditing of the window. When you turn on the audit, every time a user makes changes to a document associated with the window and clicks Save, a record is added to the audit trail the system maintains for the window. This record contains the details of the modification, including who modified the document, what changes were made, and when the changes occurred.
For more granular control, you can perform auditing of individual database tables associated with the windows and specific database table fields. You can audit entire database tables or only certain database table fields, such as the fields associated with the interface elements on the window. For more information, see: Configure and turn on field-level auditing for a window.
Viewing an audit trail
When auditing is turned on for a window, you can select a document and view the changes made to the document directly from the window by clicking Audit history on the Help menu. The audit trail shows who modified the document and when, what window was used, when the modification took place, and what changes were made.
Also, you can view all the changes made in the database tables of the audited window. The audit trail shows the user who modified the document, the date and time of the update, and the details of the modification of the selected database table. You can filter the modifications that you view in any audited database table by user and by date range.