Configure and turn on field-level auditing for a window

Once field-level auditing is enabled in your system, you configure and turn on auditing for each window you want to monitor.

Once field-level auditing is enabled in your system, you configure and turn on auditing for each window you want to monitor. For the audited window, you can control the extent of the auditing by turning on auditing of particular database tables and fields associated with the window. Also, you can quickly turn on or off auditing of the individual database tables or the entire window.

Configure auditing of a specific window

  1. You use the Audit (SM205510) window to configure auditing in one of the following ways:

    • By navigating directly to the Audit (SM205510) window and selecting the window to be audited:

      1. On the System tab, click Management. In the left pane, click Manage - Audit.
      2. In the top part, in the Window name field, select the window for which you want to configure auditing.

    • By accessing the Audit (SM205510) window from the window to be audited, if auditing is not turned on for the selected window:

      1. Open the window for which you want to configure auditing.
      2. In the window toolbar, on the Help menu, click Audit history to open the Field-level audit dialog box. If the Audit history command is missing, the selected window doesn’t support field-level auditing.
      3. Click Enable to open the Audit (SM205510) window with the window from which you navigated to this dialog box selected in the Window name field of the top part.

  2. Optional: In the Description field, type a description of the auditing of this window.

  3. In the Show fields field, select one of the available options to set this option in the Show fields column in the Tables table for all database tables.

  4. Select the Active check box to turn on auditing of the window, or clear the check box to turn it off.

  5. In the Tables table, select the Active check box for the database table you want to audit. By default, auditing is turned off for all the database tables associated with the window.

  6. In the Show fields column, select one of the available options to view the fields shown on the user interface or all the fields of the selected database table in the Fields table.

  7. In the Fields table, select the Active check box for the fields you want to audit. By default, all the database table fields shown in the Fields table are selected for audit.

  8. Repeat Steps 5 through 7 for each database table you want to audit.

  9. Click icon-save.

After you turn on auditing for the window, the system monitors and records the changes to the documents created by the window. You can view the audit trail of each document.

Turn on auditing for the window

If auditing of the window is configured but turned off, use one of the following ways to turn on the auditing.

First way:

  1. Go to the Audit (SM205510) window.
  2. In the table, click the name of the window you want to audit. This opens the Audit (SM205510) window in the new browser window with the window you clicked selected in the Window name field in the top part.
  3. Select the Active check box.
  4. In the window toolbar, click Save and close to turn on auditing and close the browser window.

Second way:

  1. Go to the Audit (SM205510) window.
  2. In the top part, in the Window name field, select the window you want to audit.
  3. Select the Active check box.
  4. Click icon-save to turn on auditing.

Turn off auditing for the window

First way:

  1. Go to the Audit (SM205510) window.
  2. In the table, click the name of the window you want to audit. This opens the Audit (SM205510) window in the new browser window with the window you clicked selected in the Window name field in the top part.
  3. Clear the Active check box.
  4. In the window toolbar, click Save and close to turn off auditing and close the browser window.

Second way:

  1. Go to the Audit (SM205510) window.
  2. In the top part, in the Window name field, select the window.
  3. Clear the Active check box.
  4. Click icon-save to turn off auditing.

When you turn off auditing, the monitoring of the changes is turned off, but the configuration of the audit is left intact.

Example

To configure and turn on auditing of the fields shown on the interface in the Journal transactions (GL301000) window, do the following:

  1. Go to the Journal transactions (GL301000) window.
  2. In the top part, in the Batch number field, select a batch.
  3. On the window title bar, on the Help menu, click Audit history.
  4. In the Field-level audit dialog box, click Enable. This opens the Audit (SM205510) window with the Journal transactions (GL301000) window selected in the Window name field.
  5. Make sure that the Active check box is selected to turn on the audit immediately after you save your changes.
  6. In the Show fields field of the top part, select UI fields.This changes the values in the Show fields column in the Tables table to UI fields.
  7. In the Tables table, select the Active check box for the database table.
  8. Make sure that all the database table fields in the Fields table are selected.
  9. Repeat Steps 7 and 8 for every database table.
  10. Click icon-save.

Related pages

Concepts

Last modified February 19, 2026