Manage field level audit
/visma-net-erp/help/management/manage-field-level-audit
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An audit trail is a series of records of activities in an application.
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# Manage field level audit
An audit trail is a series of records of activities in an application.
An audit trail is a series of records of activities in an application.
In Visma Net,
you can keep different audit trails, each devoted to a particular type of activity, such as
system events and user activities.
In this topic, you can find information on the field-level audit functionality which allows you to configure and manage audit trails that record user changes in the windows
About field-level auditing
/visma-net-erp/help/management/manage-field-level-audit/about-field-level-auditing
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The development of automatic data processing has made it necessary to consider protecting sensitive information.
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# About field-level auditing
The development of automatic data processing has made it necessary to consider protecting sensitive information.
The development of automatic data processing has made it necessary to consider
protecting sensitive information.
In certain highly regulated industries, companies
must implement auditing to address identity-management concerns related to
compliance issues.
If your company wants to ensure accountability and the ability to track user actions in the system, or wants to implement sound auditing procedures, you can use the field-level auditing available in Visma Net.
Field-level auditing functionality gives you the ability to monitor and record user
actions in Visma Net windows as recorded in the system.
The audit trail holds records of every change
users have made in the monitored windows, such as changes to documents and their
properties, modifications to customer accounts or employee records, and changes in
security policies.
You can also see who made the changes and when they took
place.
## Managing access to field-level audit functionality
Before you start configuring and turning on auditing for specific windows, you must
enable the **Field-level audit** functionality.
To give users the ability to configure,
turn on, and turn off auditing of windows, as well as view the audit trails, you
assign them the **Field-level audit** role and give them access to the windows used
to manage field-level auditing.
For more information, see: [About management of access to field-level audit functionality](/visma-net-erp/help/management/manage-field-level-audit/about-management-of-access-to-field-level-audit-functionality/).
## Configuring and turning on auditing of a window
If you want to maintain a record of user activity in any window, you can configure and turn on
auditing of the window.
Granular auditing is configured, turned on, and turned off on
a per-window basis.
After the window audit is configured, you can quickly turn on and
off auditing of the window.
When you turn on the audit, every time a user makes
changes to a document associated with the window and clicks
**Save**, a record is added to the audit trail the system
maintains for the window.
This record contains the details of the modification,
including who modified the document, what changes were made, and when the changes
occurred.
For more granular control, you can perform auditing of individual database tables
associated with the windows and specific database table fields.
You can audit entire
database tables or only certain database table fields, such as the fields associated
with the interface elements on the window.
For more information, see: [Configure and turn on field-level auditing for a window](/visma-net-erp/help/management/manage-field-level-audit/configure-and-turn-on-field-level-auditing-for-a-window/).
## Viewing an audit trail
When auditing is turned on for a window, you can select a document and view the changes made to
the document directly from the window by clicking **Audit history**
on the **Help** menu.
The audit trail shows who modified the
document and when, what window was used, when the modification took place, and what
changes were made.
Also, you can view all the changes made in the database tables of the audited window.
The audit
trail shows the user who modified the document, the date and time of the update, and
the details of the modification of the selected database table.
You can filter the
modifications that you view in any audited database table by user and by date range.
Related pages
Tasks
About management of access to field-level audit functionality
/visma-net-erp/help/management/manage-field-level-audit/about-management-of-access-to-field-level-audit-functionality
page
To make it possible for users to configure, turn on, and turn off auditing of windows, as well as view audit trails, you enable the Field-level audit functionality and then configure user access to the field-level audit functionality, as described in this article.
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# About management of access to field-level audit functionality
To make it possible for users to configure, turn on, and turn off auditing of windows, as well as view audit trails, you enable the Field-level audit functionality and then configure user access to the field-level audit functionality, as described in this article.
## Enabling the field-level audit functionality
To allow the use of field-level auditing in your system, you enable the **Field-level audit** functionality by using the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window.
## Managing access to field-level audit functionality
You give users access only to the system objects that they need to accomplish their jobs:
+ To let a user configure, turn on, and turn off auditing of the windows, give the user access to the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window.
+ To let a user view the audit trail directly from an audited window, assign the user the **Field-level audit** role.
When you assign this role to a user,
the **Audit history** command in the
**Help** menu on the window title bar becomes available
to the user.
The user can open any audited window, select a document created
by using the window, and click **Audit history** to view
the audit trail for the selected document.
+ To let a user view the complete audit trail for the window, give the user access to the [Audit history (SM205530)](/visma-net-erp/help/management/management-windows/audit-history-sm205530/) window.
+ To let a user view the list of forms for which auditing is configured and check whether auditing is turned in for each window, give the user access to the [Audit (SM205520)](/visma-net-erp/help/management/management-windows/audit-sm205520/) window.
In Visma Net, you manage access to system objects by using roles.
Related pages
Tasks
Configure and turn on field-level auditing for a window
/visma-net-erp/help/management/manage-field-level-audit/configure-and-turn-on-field-level-auditing-for-a-window
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Once field-level auditing is enabled in your system, you configure and turn on auditing for each window you want to monitor.
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# Configure and turn on field-level auditing for a window
Once field-level auditing is enabled in your system, you configure and turn on auditing for each window you want to monitor.
Once field-level auditing is enabled in your system, you configure and turn on
auditing for each window you want to monitor.
For the audited window, you can control
the extent of the auditing by turning on auditing of particular database tables and
fields associated with the window.
Also, you can quickly turn on or off auditing of
the individual database tables or the entire window.
## Configure auditing of a specific window
1. You use the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window to configure auditing in one of the following ways:
+ By navigating directly to the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window and selecting the window to be audited:
1. On the **System** tab, click **Management**. In the left pane, click **Manage** - **Audit**.
1. In the top part, in the **Window name** field, select the window for which you want to configure auditing.
+ By accessing the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window from the window to be audited, if auditing is not turned on for the selected window:
1. Open the window for which you want to configure auditing.
1. In the window toolbar, on the **Help** menu, click **Audit history** to open the **Field-level audit** dialog box. If the **Audit history** command is missing, the selected window doesn't support field-level auditing.
1. Click **Enable** to open the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window with the window from which you navigated to this dialog box selected in the **Window name** field of the top part.
1. Optional: In the **Description** field, type a description of the auditing of this window.
1. In the **Show fields** field, select one of the available options to set this option in the **Show fields** column in the **Tables** table for all database tables.
1. Select the **Active** check box to turn on auditing of the window, or clear the check box to turn it off.
1. In the **Tables** table, select the **Active** check box for the database table you want to audit. By default, auditing is turned off for all the database tables associated with the window.
1. In the **Show fields** column, select one of the available options to view the fields shown on the user interface or all the fields of the selected database table in the **Fields** table.
1. In the **Fields** table, select the **Active** check box for the fields you want to audit. By default, all the database table fields shown in the **Fields** table are selected for audit.
1. Repeat Steps 5 through 7 for each database table you want to audit.
1. Click .
After you turn on auditing for the window, the system monitors and records the changes
to the documents created by the window.
You can view the audit trail of each document.
## Turn on auditing for the window
If auditing of the window is configured but turned off, use one of the following ways to turn on the auditing.
First way:
1. Go to the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window.
1. In the table, click the name of the window you want to audit. This opens the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window in the new browser window with the window you clicked selected in the **Window name** field in the top part.
1. Select the **Active** check box.
1. In the window toolbar, click **Save and close** to turn on auditing and close the browser window.
Second way:
1. Go to the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window.
1. In the top part, in the **Window name** field, select the window you want to audit.
1. Select the **Active** check box.
1. Click  to turn on auditing.
## Turn off auditing for the window
First way:
1. Go to the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window.
1. In the table, click the name of the window you want to audit. This opens the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window in the new browser window with the window you clicked selected in the **Window name** field in the top part.
1. Clear the **Active** check box.
1. In the window toolbar, click **Save and close** to turn off auditing and close the browser window.
Second way:
1. Go to the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window.
1. In the top part, in the **Window name** field, select the window.
1. Clear the **Active** check box.
1. Click  to turn off auditing.
When you turn off auditing, the monitoring of the changes is turned off, but the configuration of the audit is left intact.
## Example
To configure and turn on auditing of the fields shown on the interface in the [Journal transactions (GL301000)](/visma-net-erp/help/general-ledger/general-ledger-windows/journal-transactions-gl301000/) window, do the following:
1. Go to the [Journal transactions (GL301000)](/visma-net-erp/help/general-ledger/general-ledger-windows/journal-transactions-gl301000/) window.
1. In the top part, in the **Batch number** field, select a batch.
1. On the window title bar, on the **Help** menu, click **Audit history**.
1. In the **Field-level audit** dialog box, click **Enable**. This opens the [Audit (SM205510)](/visma-net-erp/help/management/management-windows/audit-sm205510/) window with the [Journal transactions (GL301000)](/visma-net-erp/help/general-ledger/general-ledger-windows/journal-transactions-gl301000/) window selected in the **Window name** field.
1. Make sure that the **Active** check box is selected to turn on the audit immediately after you save your changes.
1. In the **Show fields** field of the top part, select **UI fields**.This changes the values in the **Show fields** column in the **Tables** table to **UI fields**.
1. In the **Tables** table, select the **Active** check box for the database table.
1. Make sure that all the database table fields in the **Fields** table are selected.
1. Repeat Steps 7 and 8 for every database table.
1. Click .
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