Set preferences for projects /visma-net-erp/help/project-accounting/settings-and-configuration/set-preferences-for-projects section There are the following steps you need to go through to set the preferences for the project accounting workspace. 2026-02-19T17:09:06+01:00 # Set preferences for projects There are the following steps you need to go through to set the preferences for the project accounting workspace. ## Step 1: General settings 1. Go to the [Project accounting preferences (PM101000)](/visma-net-erp/help/project-accounting/project-accounting-windows/project-accounting-preferences-pm101000/) window. 1. In the **Transaction number series** field, select a numbering ID for project-related transactions. 1. In the **Batch number series** field, select a numbering ID for batches. 1. In the **Non-project code** field, fill in a code you consequently will use for any transaction that is not associated with a project. This code can be a ten-character string of letters and numbers. 1. In the **Invoiceable cut-off date** field, decide whether you want to include or exclude transactions created on the invoicing date. 1. Optional: For invoices, you can also select one or both of the check boxes: **Automatically post on release** and **Automatically release allocations**. ## Step 2: Visibility settings Select the check boxes in this section to indicate which modules you want to integrate with the Projects workspace. ## Step 3: Account settings These settings define the rules for how you will select the expense account and subaccount to be used in transactions generated in the Projects workspace when time cards are released. 1. In the **Expense account source** field, click the drop-down list to choose between: + **Labour item** If you select this option, the system will use the default account associated with the labour item specified on the time card. For labour items, the default expense account is specified in the **Expense account** field on the **General ledger accounts** tab of the [Non-stock items (IN202000)](/visma-net-erp/help/inventory/inventory-windows/non-stock-items-in202000/) window. + **Project** If you select this option, the system will use the default account associated with the underlying project and specified in the **Default account** field on the **General settings** tab of the [Projects (PM301000)](/visma-net-erp/help/project-accounting/project-accounting-windows/projects-pm301000/) window. + **Task** If you select this option, the system will use the default account associated with the underlying task and specified in the **Default account** field on the **General settings** tab of the [Project tasks (PM302000)](/visma-net-erp/help/project-accounting/project-accounting-windows/project-tasks-pm302000/) window. + **Employee** If you select this option, the system will use the default account associated with the employee. For employees, the default expense account is specified in the **Expense account** field on the **Financial settings** tab of the [Employees (EP203000)](/visma-net-erp/help/organisation-structure/organisation-structure-windows/employees-ep203000/) window. 1. To set up the rule of selecting segment values for the expense subaccount to be used for projects transactions, go to the **Expense sub. source** field. Position your cursor in the field, press **F3** on your keyboard and select one of the following options: > [!NOTE] > The **Expense sub. source** field is only available if, in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window, the **Subaccounts** option is enabled. + **E** The subaccount associated with the employee specified in the time card. For employees, the default expense subaccount is specified in the **Expense sub.** field, on the **Financial settings** tab in the [Employees (EP203000)](/visma-net-erp/help/organisation-structure/organisation-structure-windows/employees-ep203000/) window. + **I** The subaccount associated with the non-stock item (labour item) used in the time card. For labour items, the default expense subaccount is specified in the **Expense Sub.** field, on the **General ledger accounts** tab in the [Non-stock items (IN202000)](/visma-net-erp/help/inventory/inventory-windows/non-stock-items-in202000/) window. + **P** The subaccount associated with the project and specified in the **Default sub.** field, on the **General settings** tab in the [Projects (PM301000)](/visma-net-erp/help/project-accounting/project-accounting-windows/projects-pm301000/) window. + **T** The subaccount associated with the project task and specified in the **Default sub.** field, on the **General settings** tab in the [Project tasks (PM302000)](/visma-net-erp/help/project-accounting/project-accounting-windows/project-tasks-pm302000/) window. 1. In the **Expense accrual account source** field, click on the drop-down to select the source of the account for the credit side of the project transactions to be generated on release of the time cards. Select one of the following options: + **Labour item accrual** Use as the default in projects transactions the accrual account associated with the labour item on the timecard. For labour items, this account is specified in the **Expense accrual account** field on the **General ledger accounts** tab in the [Non-stock items (IN202000)](/visma-net-erp/help/inventory/inventory-windows/non-stock-items-in202000/) window. + **Project** Use in projects transactions the accrual account associated with the project and specified in the **Default accrual account** field on the **General settings** tab in the [Projects (PM301000)](/visma-net-erp/help/project-accounting/project-accounting-windows/projects-pm301000/) window. + **Task** Use as the default in projects transactions the default account associated with the task and specified in the **Default accrual account** field on the **General settings** tab in the [Project tasks (PM302000)](/visma-net-erp/help/project-accounting/project-accounting-windows/project-tasks-pm302000/) window. 1. To set up the rule of selecting segment values for the expense accrual subaccount to be used for projects transactions, go to the **Expense accrual sub. source** field. > [!NOTE] > The **Expense accrual sub. source** field is only available if, in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window, the **Subaccounts** option is enabled. Position your cursor in the field, press **F3** on your keyboard and select one of the following options: + **E** The default accrual expense subaccount associated with the employee specified in the time card. For employees, the default expense subaccount is specified in the **Expense sub.** field, on the **Financial settings** tab in the [Employees (EP203000)](/visma-net-erp/help/organisation-structure/organisation-structure-windows/employees-ep203000/) window. + **I** The default expense accrual subaccount associated with the non-stock item (labour item) used in the time card. For labour items, the default accrual subaccount is specified in the **Expense accrual sub.** field, on the **General ledger accounts** tab in the [Non-stock items (IN202000)](/visma-net-erp/help/inventory/inventory-windows/non-stock-items-in202000/) window. + **P** The default accrual subaccount associated with the project and specified in the **Default accrual sub.** field, on the **General settings** tab in the [Projects (PM301000)](/visma-net-erp/help/project-accounting/project-accounting-windows/projects-pm301000/) window. + **T** The default accrual subaccount associated with the project task and specified in the **Default accrual sub.** field, on the **General settings** tab in the [Project tasks (PM302000)](/visma-net-erp/help/project-accounting/project-accounting-windows/project-tasks-pm302000/) window. 1. Click ![icon-save](/media/visma-net-erp/icon-save.png).

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