--- title: "Purchase order statuses" description: "Visma Net supports four purchase order types: normal, drop ship, blanket, and standard." lang: en languages: en: https://docs.vismasoftware.no/visma-net-erp/help/purchases/process-purchase-orders/purchase-order-statuses/index.md lastmod: 2026-02-19 --- > Documentation index: https://docs.vismasoftware.no/visma-net-erp/help/purchases/process-purchase-orders/llms.txt # Purchase order statuses Last modified February 19, 2026 > Visma Net supports four purchase order types: normal, drop ship, blanket, and standard. Visma Net supports four purchase order types: normal, drop ship, blanket, and standard. For all these types, the same set of statuses is used, however different processing steps can be configured for purchase orders of different types. The purchasing process usually starts when you create a purchase order in Visma Net. You can add goods to the purchase order and specify the details for each line. The system changes the status of a purchase order during its processing. ## The table This table describes each of the possible statuses and the ways they fit into purchase order processing; the statuses are listed in the order in which they occur, if applicable.

Status	Description
On hold	The status of a newly created purchase order. The system may also assign the purchase order this status if it has been rejected by the person assigned to approve it or if you have selected the Hold check box. The purchase order can be left on hold for future editing, including addition or removal of lines. When a purchase order is on hold, its totals and quantities of listed goods are not traced or checked. To move the On holdpurchase order to the next step in its processing and change its status, clear the Hold check box in the Purchase orders (PO301000) window. You can turn on the validation of totals during data entry for purchase orders of specific types by selecting the relevant check boxes in the Validate total on entry group of options in the Purchase orders preferences (PO101000) window. This validation (if set on for purchase orders of specific type) is performed when the users clear the On hold check box for the order. Depending on the purchase order approval rules set in the system and your required processing steps, the system changes the status of the purchase order to Pending approval, Pending printing, Pending email, or Open.
Pending printing	Each purchase order must be sent to the supplier in the suppliers’ preferred way. Printing the purchase order is an optional step in purchase order processing. Depending on the setting selected for the supplier, the status of the purchase order may be changed to Pending printing. To require printing in the purchase order processing steps for a particular supplier, select the Print order check box on the Purchase settings tab of the Suppliers (AP303000) window. The Printed check box on the Other information tab of the Purchase orders (PO301000) window shows whether the order has been printed. The Pending printing status indicates that an employee must print the purchase order and then send or fax it to the supplier. To print the purchase order, select the Reports - Print purchase order on the toolbar of the Purchase orders (PO301000) window. This changes the status of the purchase order to Pending email or Open.
Pending email	Emailing the purchase order to the supplier is an optional step in purchase order processing. Depending on the setting selected for the supplier, the status of the purchase order may be changed to Pending email. To require emailing in the purchase order processing steps for a particular supplier, select the Email order check box on the Purchase settings tab of the Suppliers (AP303000) window. The Emailed check box on the Other information tab of the Purchase orders (PO301000) window shows whether the order has been emailed. When a purchase order has the Pending email status, the purchase order must be sent by email to the supplier. To complete this step, select Actions - Email purchase order on the toolbar of the Purchase orders (PO301000) window. This changes the order status to Open.
Cancelled	The status of the purchase order is changed to Cancelled if the purchase order has been cancelled. This status means the purchase order cannot be edited, and no receipts can be made for it. The cancelled purchase order keeps this status unless you change the status to On hold by selecting the Hold check box for it. If the status is changed to On hold, the document can be edited, and the usual purchase order processing steps can be performed.
Open	The status of the purchase order is changed to Open after any necessary approvals and any other required processing steps (printing the order, emailing it, or both) are performed for the purchase order. If no approvals or optional processing steps are required, the status of the purchase order changes from On hold to Open when the Hold check box is cleared. The Open status means that the quantity of the items on purchase receipts for this purchase order is less than the quantity required to complete the purchase order. In Visma Net, you create the receipts for the ordered and received items by using the Purchase receipts (PO302000) window. When a purchase order has the Open status, the system traces the quantities of items received for the order and displays the item availability information in the Inventory allocation details window in accordance with the availability calculation settings of the item. The availability calculation settings that apply to an item are defined for its item class; these options are set on the General settings tab of the Item classes (IN201000) window.
Closed	The status of the purchase order is changed from Open to Closed after all lines of the order have been completed according to the appropriate rules or manually. Also, you can manually complete the order by selecting Actions - Complete order in the toolbar of the Purchase orders (PO301000) window. For more information about order fulfilment, see: About purchase order processing options.

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