Purchase receipts (PO302000)
In this window, you can view the existing purchase and transfer receipts and returns. You can also create a new purchase receipt or return based on a purchase order (or lines of purchase orders) and release the document. For more information, see: About purchase receipt processing options
## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.The top part
Here, you specify summary information for a new purchase receipt or return, or select an existing receipt or return by its reference number.
The buttons
| Button | Description |
|---|---|
| Allocations | Opens the Allocations dialog box, which you can use to allocate stock items by location, lot/serial number, and expiration date. This button is available if at least one of the following functionalities is enabled in the Enable/disable functionalities (CS100000) window: Sales order to purchase order link, Multiple warehouse locations, or Lot and serial tracking. |
| Release | Releases the purchase or transfer receipt or return, and changes its status to Released. |
| Actions | Provides the following menu commands:
This action is not available for transfer receipts. |
| Inquiries | Provides the following menu commands:
|
| Reports | Provides the following menu commands:
|
| Add transfer | To add a transfer to a transfer receipt. This is available when the selected document type is Transfer receipt. |
The Recalculate prices and discounts dialog box
You use this dialog box to specify the options to be used for updating prices (referred to in purchase orders as unit costs) and discounts for the purchase receipt.
| Column | Description |
|---|---|
| Recalculate | The way prices and discounts are recalculated. You can select one of the following options:
|
| Set current unit prices | When this check box is selected, the system must replace the item prices with the current prices in the selected line or all lines. |
| Override manual prices | When this check box is selected, the system will replace the item prices that have been modified manually (in the Unit cost or Ext. cost column) with the current prices. The check box is available for selection if the Set current unit prices check box is selected. |
| Recalculate discounts | When this check box is selected, the system will recalculate the discounts for the selected line or the all lines. This check box is only available if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Override manual line discounts | When this check box is selected, the system will cancel the manual discounts for the selected line or all lines (depending on the option selected in the Recalculate field) and search for applicable automatic discounts. This check box is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| OK (button) | Closes the dialog box and applies the selected options. |
The elements
| Element | Description |
|---|---|
| Type | The type of the document, which can be one of the following:
|
| Receipt no. | The unique reference number of the purchase receipt, transfer receipt, or return, which the system automatically assigns according to the number series specified in the Purchase order preferences (PO101000) window. |
| Status | The current status of the document, which the system assigns automatically. The following options are available:
|
| Hold | When this check box is selected, the document has the On hold status. The check box is selected by default for a new receipt if the Hold receipts on entry option in the Purchase order preferences (PO101000) window is selected. |
| Date | The date when the receipt document was created. All transactions included in this document will have this transaction date. |
| Post period | The financial period to which transactions from the document should be posted. |
| Warehouse | The warehouse from which the items have been received for transfer orders. This field is available for transfer receipts. |
| Supplier | The supplier from which the items have been received or to which they will be returned. This field is not available for transfer receipts. |
| Location | The supplier location from which the items should be received or to which they should be returned. This field is only displayed if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. This field is not available for transfer receipts. |
| Currency | The currency the supplier uses for invoicing./p> This field is not available for transfer receipts. |
| View base/View currency | When you click View base in the Currency column, the amounts will be converted to your base currency, if the currency of the document is other than your base currency. Click View currency again to return to the original view. |
| Create invoice | When this check box is selected, the system will create an appropriate invoice (or adjustment) automatically when the purchase receipt is released. This check box gets its default value from the Create invoice check box in the Purchase order preferences (PO101000) window. |
| Supplier ref. | The reference number of the supplier document this receipt or return is based on. This field is not available for transfer receipts. |
| Total qty. | The total quantity of items received from or returned to the supplier. The system automatically calculates this value as the sum of all quantities of all stock items listed in the Document details tab of this window. |
| Control qty. | The total quantity of goods on the receipt or return You must enter this value if the Validate totals on entry check box in the Purchase order preferences (PO101000) window is selected for receipts. If the check box is not selected, the field is not available. |
| VAT exempt total | The document total that is exempt from VAT. This total is calculated as the taxable amount for the tax with the Include in VAT exempt totalcheck box selected in the VAT (TX205000) window. This field is not displayed for transfer receipts and is only available if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| VAT taxable total | The document total that is subjected to VAT. The VAT taxable amount will only be displayed in this field if the Include in VAT taxable total check box is selected for the applicable tax in the VAT (TX205000) window. If the check box is cleared, this field will be empty. If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable totalfield of the document. This field is not available for transfer receipts and is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Discount total | The discount total calculated for the document. This total includes discounts of the Group and Document levels. The discounts of the Group and Document levels are listed on the Discount details tab; the Line discounts are shown on the Document details tab. This field is only displayed if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Total amount | The total amount calculated for items received from or returned to the supplier. The system automatically calculates this value as the sum of all amounts of all stock items listed on the Document details tab of this window. This field is not available for transfer receipts. |
| Control amount | The total amount of the receipt or return, which you manually enter. The system validates that the entered amount equals the total amount, which it calculates automatically. If the values are not equal, the system generates a warning message, and you can save the document only with the On hold status. This field is only displayed if the Validate totals on entry option in the Purchase order preferences (PO101000) window is selected. This field is not available for transfer receipts. |
The Document details tab
This tab provides detailed information about the items that have been received or are being returned. You can provide these details by adding existing purchase orders or lines from them, thus avoiding typing the same information twice.
When you select a line in the table, more information about the availability for the line item is displayed in the table footer. See the table footer description below for more information.
The buttons
| Button | Description |
|---|---|
| Add line | Opens the Add receipt line dialog box, where you can enter a new line for the receipt. You can use this dialog box to efficiently enter information about received items by using a barcode scanner. |
| Add purchase order | Opens the Add purchase order dialog box, where you can select a purchase order and include it in the current receipt or return. This button is not available for transfer receipts. |
| Add purchase order line | Opens the Add purchase order line dialog box, which you can use to select lines from an existing purchase order and add the lines to this receipt or return. This button is not available for transfer receipts. |
| View purchase order | Navigates to the Purchase orders (PO301000) window where you can view the details of the purchase order. This option is available only for lines based on purchase orders or purchase order lines. This button is not available for transfer receipts. |
| Add transfer | Opens the Add transfer order dialog box, where you can select a transfer order and include it in the current receipt. This button is only available for transfer receipts. |
The Allocations dialog box
By using this dialog box, you can view how the specified on the line quantity of the item is distributed between locations, lot or serial numbers, or you can generate and assign lot/serial numbers to the specified quantities of the stock item if relevant, or you can assign warehouse locations for the specified quantities of the item.
Whether lot or serial numbers should be generated when the item is received or used depends on the Assignment method option selected for the lot/serial class of the item in the Lot/serial classes (IN207000) window.
This dialog box is only available if at least one of the following functionalities is enabled in the Enable/disable functionalities (CS100000) window: Sales order to purchase orders link, Multiple warehouse locations, or Lot serial tracking.
| Element | Description |
|---|---|
| Unassigned qty. | The quantity of the stock item that has no location specified or lot or serial numbers assigned. |
| Quantity to generate | The quantity of the stock item for which lot or serial numbers will be generated. |
| Lot/serial number from | The lot or serial number to be used as a start number. This field is only displayed if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Generate | A button that you click to initiate the generation of lot or serial numbers. This button is only displayed if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Column | Description |
| Location | The location in the warehouse. This column appears only if the Multiple warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Lot/serial no. | The serial number of the unit of stock item or the lot number assigned to specific quantity of stock item. This column appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The ID of the stock item on the line. |
| UoM | The unit of measure (UoM) for the specified quantity of the stock item. |
| Expiration date | The expiration date of the specified quantity of the stock item. This column appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| OK (button) | Saves the records generated. |
The table columns
| Column | Description |
|---|---|
| Item ID | The item ID of the received item. |
| Line type | The type of the purchase receipt line. You cannot change the value in this column if it comes from a purchase order or a purchase order line added to the purchase receipt. The available options are the following:
|
| Warehouse | The warehouse where the item has been received. This column is only displayed if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Location | The location where the item has been received. If a project or project task is specified for this document line, only locations assigned to this project or project task are available for selection. SPLIT is displayed if multiple locations are assigned to the received quantity of the item. This column is only displayed if the Multiple warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Transaction descr. | The description of the receipt or return transaction. |
| UoM | The unit of measure (UoM) used for the purchased or transferred item. By default, it is the purchase unit. |
| Ordered qty. | The quantity of the purchased item (in the specified UoM). |
| Open qty. | The quantity of the purchased item (in the specified UoM) that has not been received yet. |
| Receipt qty. | The quantity of the item in the specified UoM that has been received (listed on released receipts). |
| Base receipt qty. | The quantity of the item received, expressed in the base unit of measure. |
| Unit cost | The cost of a unit of the purchased item. This column is not available for transfer receipts. |
| Cost | The extended cost of the item, which is the unit price multiplied by the quantity. You can manually enter the amount that is not based on the unit cost and the available discounts. This column is not available for transfer receipts. |
| Discount percent | If the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, the percent of the discount that has been entered manually or calculated based on the discount amount entered manually for this line item. If the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, the percent of the line-level discount that has been applied manually or automatically. If the Manual discount check box is selected, you can enter the percent manually and the discount amount will be calculated automatically. |
| Discount amount | If the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, the amount of the discount that has been specified manually or calculated based on the discount percent entered manually. If the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, the amount of the line-level discount that has been applied manually or automatically to this line. If the Manual discount check box is selected, you can enter the discount amount manually and the discount percent will be calculated automatically. |
| Manual discount | When this check box is selected, discount has been applied manually. You can enter either the discount percent or the discount amount or you can select a discount code of one of the discounts intended for manual application. This check box will be automatically selected if you enter the cost not based on the specified unit cost. |
| Discount code | The code of the line discount that has been applied to this line automatically. This column appears only if the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Discount series | The ID of a discount series that has been applied to this line. This column appears only if the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Disc. unit cost | The cost of the item per unit, once the discount has been applied. |
| Amount | The amount calculated (after discount has been taken) for the item. This column is not available for transfer receipts. |
| VAT category | The VAT category assigned to the stock item. This column is not available for transfer receipts. |
| Account | The account used to record the item amount on the purchase receipt; used for non-stock items for which receipt is not required (by default, it is the account specified for the item in the Use COGS/expense account from field in the Posting classes (IN206000) window). If this purchase receipt is created for return of such non-stock item, this account is associated with the default reason code for returns (specified in the Purchase order preferences (PO101000) window) but you can override it. |
| Description | The description of this account. |
| Accrual account | The accrual account to record the item amount on the purchase receipt; used for stock items and non-stock items for which a receipt is required. If this purchase receipt is created for a return, this account is empty. |
| Accrual sub. | The subaccount used to record the item amount on the purchase receipt, used for stock items and non-stock items for which a receipt is required. If this purchase receipt is created for a return, this subaccount is empty. |
| Sub. ID | The subaccount to be used to record the non-stock item amount on the purchase receipt (for non-stock items for which receipts are not required). By default, it is the subaccount generated in accordance with the rule defined in the Use COGS/expense account from field in the Posting classes (IN206000) window. If this purchase receipt is created for a return of such non-stock item, this subaccount is associated with the default reason code for returns (specified in the Purchase order preferences (PO101000) window) but you can override it. |
| Project | The project with which the document is associated. If the document is based on a purchase order, the project is automatically copied from the respective purchase order line. This column is not available for transfer receipts. |
| Project task | The project task with which the document is associated. If the document is based on a purchase order, the project task is automatically copied from the respective purchase order line. For the receipt line with a stock item, you can select this project task only if the specified warehouse has a warehouse location assigned to this project task. This column is not available for transfer receipts. |
| Expiration date | The expiration date of the received item. This column appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Lot/serial no. | The lot or serial number assigned to the received quantity of the purchased item; SPLIT is displayed if multiple lot or serial numbers are assigned to the received quantity. If the receipt is created for a drop-ship order, you have to enter a lot or serial number only if the Required for drop shipments check box is selected for the item’s lot or serial class in the Lot/serial classes (IN207000) window. This column is only appears if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Purchase order type | The type of the purchase order related to this purchase receipt. This column is not available for transfer receipts. |
| Purchase order no. | The reference number of the purchase order related to this purchase receipt. This column is not available for transfer receipts. |
| Purchase order line no. | The line number of the purchase order related to this line of the purchase receipt. This column does not appear for transfer receipts. |
| Transfer order type | The type of the transfer order to which this receipt is linked. This column is not available for transfer receipts. |
| Transfer order no. | The reference number of the transfer order to which this receipt is linked. This column is not available for transfer receipts. |
| Transfer line no. | The line number in the transfer order to which this receipt is linked. This column is not available for transfer receipts. |
| Transfer shipment no. | The shipment number in the transfer order to which this receipt is linked. This column is not available for transfer receipts. |
| Complete purchase order line | When this check box is selected, the purchase order line added to this receipt line will be considered completed upon release of this purchase receipt. You use this check box to override the purchase order line completion requirements (the Min. receipt, Max. receipt, and Complete on values) set for the order in the Purchase orders (PO301000) window. This column is not available for transfer receipts. |
| Open purchase order line | When this check box is selected, the appropriate line of the purchase order linked to this return line will be opened: The quantity in the Qty. on receipts column for the purchase order line will be decreased by the quantity on this return line. This column appears for purchase receipts of the Return type only. |
| Line no. | The original order number of the document line. This number is not updated after reordering lines. |
| CN code | The CN code stands for Combined Nomenclature, and is a tool for classifying goods in the EU. It is a number to designate the transaction. |
| Alt. item ID | The alternative ID used for this stock item by the supplier. The system inserts the Alt. item ID value (if any) defined for the specified supplier in a line of the Supplier part number type on the Cross-reference tab of the Stock items (IN202500) window. |
| Supplementary measure unit | A supplementary measure unit quantity (taken from the sales/purchase unit, or from the Net weight field). |
| Country of origin | The Intrastat code (CH, DK, SE, etc.) for the country where the product was produced. |
| Net weight | An Intrastat measure of unit. Usually the unit is the weight in kilograms. This unit is a code that you set in the Inventory preferences (IN101000) window. |
| Sort order | The order number of the document line. The system regenerates this number automatically when you reorder the lines in the table. |
The table footer
When you select a line, more information about the line item is displayed in the table footer.
| Element | Description |
|---|---|
| On hand | The quantity of the stock item currently on hand at the specified location. |
| Available | The quantity available of the item at the specified location, according to the availability calculation rules set in the Item classes (IN201000) window for the item’s item class. |
| Available for shipping | The quantity of the item available for shipping from the selected location. This value is calculated by the system based on the quantity on hand with quantities on issues and quantities shipped and on shipping deducted. |
The Add receipt line dialog box
Here you can add a line specifying that a stock item has been received at the warehouse, and you can effectively add items to the receipt by scanning their barcodes.
To accomplish this, make sure the Add line automatically option is selected.
Once the item barcode is scanned, the system finds the item record and fills in the dialog box elements by using the item default values with the quantity as specified on a matching purchase order or by one unit per barcode.
You can select the Add one unit per barcode option to increase the item quantity by one unit each time you scan the barcode.
| Element | Description |
|---|---|
| Barcode | An optional field that contains the barcode of the item. |
| Item ID | The ID of the item. |
| Lot/serial no. | The lot or serial number of the item. |
| Warehouse | The warehouse to receive the item. This column is only displayed if the Multiple warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Location | The location to receive the item. This column is only displayed if the Multiple warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Expiration date | The expiration date for the specified quantity of the item. |
| Receipt qty. | The quantity of the item received, in the specified unit of measure. |
| UoM | The unit of measure used for the item. For items requiring serial or lot numbers, this is the base unit; for other items it is the purchase unit. |
| Supplier | The supplier from which the item was received. |
| Supplier location | The supplier location from which the item was received. This column is only displayed if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Order type | The type of the purchase order with the selected item listed. |
| Order no. | The number of the purchase order that has the selected item listed. |
| Line no. | The order number of the document line. |
| Unit cost | The unit cost of the stock item. |
| Amount | The amount for the line, calculated as the unit cost multiplied by the receipt quantity. |
| Add one unit per barcode | When this check box is selected, the item’s quantity is increased by one unit each time the item’s barcode is scanned or entered manually. |
| Add line automatically | When this check box is selected, a new receipt line will be added automatically for each barcode scanned for the first time. If the barcode has been scanned before (for this receipt), the item quantity will be increased accordingly. |
| Add line (button) | Adds the entered data as a line to the receipt if the Add line automatically option was not selected. |
| Add and close (button) | Adds the entered data as a line to the receipt and closes the dialog box. |
| Close (button) | Closes the dialog box without adding the data to the receipt. |
The Add purchase order dialog box
You use this dialog box to add an existing purchase order of the selected supplier to the current purchase receipt or return. Only purchase orders of Normal or Drop-ship types can be added.
| Element | Description |
|---|---|
| Type | The type of purchase orders to be shown in the table. |
| Show purchase orders in all currencies | When this check box is selected, orders in all currencies are displayed. |
| Type | The type of the purchase order. |
| Order no. | The number of the purchase order. |
| Date | The date when the purchase order was created. |
| Status | The status of the purchase order. |
| Currency | The currency used on the purchase order. |
| Order total | The total amount of the purchase order. |
| Supplier ref. | The supplier reference number entered for the purchase order. |
| Terms | The payment terms of the purchase order. |
| Description | The description entered for the purchase order. |
| Open qty. | The quantity of the stock item yet to be received on the purchase order. |
| Open amt. | The corresponding amount for the item quantity yet to be received. |
| Qty. on receipt | The quantity that has been received. |
| Received amount | The amount that has been received. |
| Add purchase order (button) | Adds the lines from the included purchase orders to the purchase receipt or return. |
| Add and close (button) | Adds the lines from the included purchase orders to the receipt or return and closes the dialog box. |
| Close (button) | Closes the dialog box without making additions to the receipt or return. |
The Add purchase order line dialog box
You use this dialog box to add a line or multiple lines from an existing purchase order of the selected supplier to the current purchase receipt or return, to account for items received. You can add lines from only purchase orders with Normal or Drop-ship types.
| Element | Description |
|---|---|
| Type | The type of purchase orders whose lines you want to view: Normal or Drop-ship. |
| Order no. | The number of the particular purchase order from which you want to add a line. Select an order number if you want to view lines from only a particular order. |
| Order no. | The number of the particular purchase order this line is from. |
| Line type | The type of the purchase order line. |
| Line no. | The order number of the document line. |
| Item ID | The item ID of the item from the purchase order line. |
| Supplier | The supplier from which the item is received. |
| UoM | The unit of measure used for the stock item from the purchase order line. |
| Qty. on receipt | The quantity that has been received. |
| Order qty. | The quantity of the stock item (measured in the specified UoMs) from the purchase order line. |
| Open qty. | The open quantity (not yet shipped) of the item on the purchase order line. |
| Line description | The description of the purchase order line. |
| Promised date | The date when the supplier promised that the items listed in the order will be received at their destination location. |
| Min. receipt (%) | The minimum percent of the quantity on the order that may be received. |
| Max. receipt (%) | The maximum percent of the quantity on the order that may be received. |
| Receipt action | The action to be performed on receipt of the stock item if the received quantity is greater than the max. receipt value or less than the min. receipt value. |
| Add purchase order line (button) | Adds the selected line or lines to the receipt or return. |
| Add and close (button) | Adds the selected line or lines to the receipt or return and closes the dialog box. |
| Cancel (button) | Closes the dialog box without adding any selected lines to the receipt or return. |
The Add transfer order dialog box
You use this dialog box to add one or multiple transfer orders to the current transfer receipt.
Although by using this dialog you add the selected transfer orders with all their lines, you can delete from the Details table the lines for which the items are not yet received. You cannot change the item quantities for any added line.
| Element | Description |
|---|---|
| From warehouse | The warehouse where the transfer originated. Select a warehouse to filter existing transfer orders by the warehouse of origin or leave the field blank to view transfers from all warehouses. |
| Order type | The type of the order. |
| Order no. | The number of the transfer order. |
| Shipment no. | The number of the shipment order. |
| From warehouse | The warehouse where the transfer originated. |
| To warehouse | The warehouse to which transfer has been made (the warehouse that you selected in the Warehouse field in the top part ). |
| Date | The date when the transfer order was created. |
| Description | The description entered for the transfer order. |
| Add and close (button) | Adds the included transfer orders to the transfer receipt and closes the dialog box. |
| Close (button) | Closes the dialog box without making additions to the transfer receipt. |
The VAT details tab
This tab contains detailed information related to the VAT to be paid for the received items. When you save the purchase receipt, its total amount is updated and the applicable VAT with its details are displayed on this tab.
If the VAT that applies to the receipt is of the VAT (value-added VAT) type paid to the supplier but claimable from the tax agency if the items are purchased for production or further resale, and the prices are gross prices (that is, they include the VAT), the system calculates the amounts of VAT and records them to appropriate VAT accounts.
Details about VAT and their amounts are displayed on the VAT details tab.
This tab is not available for transfer receipts.
| Column | Description |
|---|---|
| VAT ID | The specific VAT that has been applied to any of the items listed in the purchase receipt. |
| VAT rate | The VAT rate used. |
| Taxable amount | The taxable amount for this VAT. |
| VAT amount | The amount of VAT. |
The Invoicing details tab
This tab provides information about invoicing settings, total amounts, and the work group to which this purchase receipt is assigned.
The Invoicing settings section
You use these settings to add, view, and change the information used to create an invoice from the supplier. If the Create invoice check box (in the top part) is selected for the purchase receipt, the system automatically generates a new invoice in the Supplier ledger workspace, which you can view in the Purchase invoices (AP301000) window.
The default values for these elements are defined in the Suppliers (AP303000) window.
| Element | Description |
|---|---|
| Branch | The branch involved in invoicing the supplier. |
| Terms | The payment terms used in relations with the supplier. |
| Purchase invoice date | The date of the invoice generated for the receipt. |
| Due date | The due date of the invoice. |
| Cash disc. date | The date until which the cash discount from the supplier is available for the invoice. |
| Cash discount | The cash discount amount. |
| Supplier VAT zone | The VAT zone of the supplier. |
The Totals section
Here you can view totals for this purchase receipt. These values are calculated and updated automatically as you enter and release invoices that may include separate lines of this receipt. You can enter and view the invoices by using the Purchase invoices (AP301000) window.
| Element | Description |
|---|---|
| Balance not yet invoiced | The purchase receipt amount not yet invoiced. |
| Quantity not yet invoiced | The quantity of items on this receipt that is not yet invoiced. |
| Line total not yet invoiced | The line amount that is not yet invoiced. |
| VAT total not yet invoiced | The VAT amount on the purchase receipt that is not yet invoiced. |
The Assign to section
Here you can view the work group to which the purchase receipt is assigned and the employee who owns it.
| Element | Description |
|---|---|
| Work group | The work group to which the purchase receipt is assigned. |
| Owner | The owner of this purchase receipt. |
The Landed costs tab
This tab has a table with detailed information about the landed costs incurred for the stock items listed on this purchase or transfer receipt. For transfer receipts, this tab is available only if the transfer is performed between different warehouses (not between different locations within the same warehouse).
The buttons
| Button | Description |
|---|---|
| View supplier document | Navigates to the Purchase invoices (AP301000) window where you can view the supplier document related to the landed cost. |
| View inventory document | Navigates to the Adjustments (IN303000) window where you can view the adjustment generated for the landed cost. |
The columns
| Column | Description |
|---|---|
| Landed cost code | The landed cost code associated with the landed costs incurred for this purchase or transfer receipt. The codes are defined in the Landed cost codes ( PO202000) window. |
| Description | The description of the landed cost code. |
| Supplier ref. | The reference number of the original invoice from the landed cost supplier. This value will appear in the Supplier ref. field in the Purchase invoices (AP301000) window for a landed cost invoice generated for this receipt. The value is mandatory if the Require supplier reference check box is selected in the Supplier ledger preferences (AP101000) window. If the supplier of the goods is also the landed cost supplier, make sure that the value specified in the Supplier ref. column on this tab differs from the value in the Supplier ref. field in the top part of this window, because an invoice for landed costs is always generated separately from an invoice for the received goods. |
| Supplier | The landed cost supplier to whom the landed cost amount will be paid; select from the list of suppliers that have the Landed cost supplier check box selected in the Suppliers (AP303000) window. |
| Location | The location of the selected landed cost supplier. This column appears only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Supplier document type | The type of the supplier document related to the landed cost. |
| Purchase receipt type | The type of the purchase receipt related to the landed cost. |
| Purchase invoice date | The date of the purchase invoice for the landed cost. |
| Currency | The currency used for the landed cost. |
| Amount | A non-zero amount of the landed cost. |
| VAT code | The VAT code applicable to the landed cost of the type. By default, it’s the VAT category associated with supplier’s VAT zone. |
| Terms | The payment terms used in relations with the landed cost supplier. |
| Line no. | The order number of the line. |
| Item ID | The item ID of the stock item to which the specified amount of the landed costs associated with this code is allocated according to the allocation method defined for this landed cost code. |
| Supplier document type | The type of the supplier document generated for the landed cost. |
| Ref. no. suppliers | The reference number of the supplier document generated for the landed cost. Click the link to open the document in a pop-up window. |
| Inventory doc. type | The type of the document generated in the Inventory workspace for this landed cost. |
| Inventory ref. no. | The reference number of the document generated in the Inventory workspace for this landed cost. Click the link to open the document in a pop-up dialog box. |
| Landed cost trans. ID | The ID of the landed cost transaction connected with this landed cost. |
| Postpone creation of purchase invoice | When this check box is selected, a related supplier ledger invoice will be created later for the incurred landed costs. On release of this receipt only an inventory adjustment (that will update the item costs) will be generated. When the supplier’s invoice for the landed costs is actually received, you can create an invoice for the landed costs in the Purchase invoices (AP301000) window and include this receipt by clicking the Add postponed landed costs action on the toolbar. |
The Discount details tab
This tab shows the details of the supplier discounts that were applied to the document.
This tab is only available if the Supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
The table toolbar includes only standard buttons.
| Column | Description |
|---|---|
| Skip discount | When this check box is selected, a Group and Document level discount will be cancelled for the document. Selecting the check box updates the document’s total and the line amounts, but does not remove the record of the cancelled discount from the table. |
| Discount code | The discount code of the supplier discount applied to the document automatically or manually. |
| Series ID | The ID of the discount series applied to the document. |
| Type | The type of discount applied to the document. |
| Manual discount | When this check box is selected, the supplier discount shown in this row has been applied manually from the Group or Document level discounts marked as manual in the Supplier discount codes (AP204000) window. |
| Discountable amt. | The amount used as a base for discount calculation if the discount is defined as based on the amount. |
| Discountable qty. | The quantity used as a base for discount calculation if the discount is defined as based on the item quantity. |
| Discount amount | The amount of the discount. |
| Discount percent | The discount percent if by definition the discount is calculated as a percentage. |
| Free item | The item ID of the free item, if one is specified by the discount applied to the document. |
| Free item qty. | The quantity of the free item. |
The Intrastat tab
| Element | Description |
|---|---|
| Transaction type | The type of the Intrastat transaction, according to the Intrastat rules. |
| Mode of transportation | Here you can select the manner in which you like the order to be shipped.
|
| Container | When this check box is selected, the order will be shipped in a container. |