About suggested sales accounts

This topic gives an overview of how a suggested sales account is set.

Sales account on sales order

The sales account suggested on the order line in the Sales orders (SO301000) window is determined by the selected option for the Use sales account from field in the Order types (SO201000) window, according to the following table.

Use sales account from Item, Warehouse, Customer location, and Posting class

The table below gives an overview of how the sales account is set on the sales order line for Item, Warehouse, Customer location and Posting class (assuming Posting class is selected for Use sales account from in both the Order types (SO201000) and Posting classes (IN206000) window). The information applies when the line item has an item ID.

Export type and General ledger account tab

Note that the Export type value is first retrieved from the customer location, and if not set, from the customer class. If it is not set in the customer class either, the Export type is not set.

The window from which the General ledger accounts tab is read, corresponds to the Use sales account from option in the following way:

Exceptions no item ID

The above information applies for a sales order line with no item ID, except when the sales account is to be retrieved from the item or posting class of the item. In these cases, the sales account is retrieved according to the Customer location option.

Sales account on customer invoices, sales invoices and cash sales

The sales account suggested on lines with an item ID in the Sales invoices (AR301000) , Cash sales (AR304000) , and Customer invoices (SO303000) windows is determined by the selected option for the Use sales account from field in the Posting classes (IN206000) window. This can be:

• Item
• Posting class

Export type and General ledger account tab

The table below gives an overview of how the sales account is set on the line for these options.

Note that the Export type value is first retrieved from the customer location, and if not set, from the customer class. If it is not set in the customer class either, the Export type is not set.

The window from which the General ledger accounts tab is read, corresponds to the Use sales account from option in the following way:

Exceptions no item ID

For a line with no item ID, the sales account is retrieved according to the Export type table above and from the General ledger accounts tab in the Customer locations (CR303010) window.

Invoice created from sales order

If the sales invoice, customer invoice or cash sale is created from the sales order, the sales accounts on the lines are the same as in the sales order.

Related pages

Concepts

• About export types
• About suggested VAT categories

Windows

• Order types (SO201000)
• Sales orders (SO301000)
• Sales orders (SO30100S)
• Sales invoices (AR301000)
• Customer invoices (SO303000)
• Cash sales (AR304000)
• Customer classes (AR201000)
• Customer locations (CR303010)