Process payments

About supplier ledger payment processing

Supplier ledger payments are a type of internal payment document designed for settling invoices incurred through purchases from suppliers.

About credit adjustment processing

You use a supplier ledger credit adjustment to correct errors on an existing invoice or to account for a supplier’s debit note.

Notifications in processing of payments

In the process of handling outgoing payments ( Process payments (AP50301S) ), sending of payment requests to AutoPay sometimes fails.

Prepare payment of supplier documents

By using this window, you can pay outstanding supplier documents (invoices, adjustments, and prepayments) using the payment method linked to the specific cash account.

Process payments with deviations

Fix a payment request with an error

Remove failed payments or payment batches

You can remove payments or payment batches that have failed to be sent to AutoPay.

Process automatically invoices and credit notes where amount to pay is zero

The Process payments (AP50301S) window allows you to release payments when the credit note + invoice amount = 0.

Update payment document with document preview

You can make simultaneous updates to specific fields on the documents while viewing the scanned copy of the original document using the overlay edit panel with document preview in the Process payments (AP50301S) window.

Edit a supplier during payment processing

About the Payment status tab

The Payment status tab in the Process payments (AP50301S) window allows you to view the progress and status of payment requests sent to AutoPay.

The Payment status tab

On the Payment status tab, you can view the status of each payment request after it has been submitted to AutoPay.

About the scheduler

In the Process payments (AP50301S) window, you can utilise the scheduler feature to automate payment preparation.

Create a new schedule

You access the scheduler from the Process payments (AP50301S) window.

Void a payment

Make a non-active AutoPay agreement active

If you encounter an error message while processing a payment without an active AutoPay agreement, you have the option to activate the agreement.

Process one payment

Process several payments

Create batch payments

Create a supplier ledger payment

Export batch payments

Only users with the Financials Admin role can export batch payments from this window.

Create outgoing payments

Match a credit note before payment with AutoPay

Approve payments in AutoPay

Send outgoing payments to AutoPay

Send outgoing refunds to AutoPay