Prepare payment of supplier documents

You can initiate the payment of supplier documents in the Process payments (AP50301S) window. You can select supplier documents for payment by their due date, cash account, payment method, and supplier.

Supplier ledger payments will be created for the selected documents, and you can group them by supplier using the Group documents from the same supplier option in the Table options (…) drop-down.

If you require separate payment for a specific document, select the Pay separately option for this document in the table. The system will also group the supplier documents into a single payment for each supplier unless the Pay separately option is selected for a supplier, in which case a separate payment will be generated for each document.

1. Go to the Process payments (AP50301S) window, to the Prepare payments tab, to see all supplier documents that are due until the current or selected date.
2. To filter the documents in the table, click Filters.
3. When you have selected your filters, click Apply filters or undo the selections by clicking Reset filters. The table is populated with the documents accordant with the filtering options.
4. The documents are grouped by supplier by default. If you prefer an ungrouped view, click the Table options (…) button on the top right of the table and select Individual documents. To return to the grouped view, select Group documents from the same supplier.
5. By default, all documents in the table are included in the payment request. To exclude all documents in the table from the payment file to be created, deselect unlabelled Select invoices check box next to the Doc. type column. To select or deselect individual documents, use the check box in front of each document row you wish to exclude or include.
6. In the Balance sidebar on the right, you can see the amount to be paid from each cash account used on the selected documents as you select them, and the available balance of the cash accounts. If the amount to be paid exceeds the balance of the cash account, you will see a warning.
7. Optional: If you want to change the payment date of all selected documents, click the Options (…) button on the top right of the table and select Change payment date. Select a new payment date for the documents. To change the payment date of only one document, move the cursor to the Payment date column of the document row and select a new date in the calendar.
8. When you have done all the selections, click Confirm payout.
9. In the dialog box that opens, you are asked to confirm the creation of the payment file.
10. Once the payment file has been confirmed, click Open AutoPay to open the AutoPay window and approve the applicable payments.
11. To follow up the progress of the payment process, go to the Payment status tab.