/visma-net-erp/help/supplier-ledger/process-prepayments/enter-a-prepayment section In Visma Net, you can enter prepayments to suppliers in one of the following ways: 2026-02-19T17:09:06+01:00 # Enter a prepayment In Visma Net, you can enter prepayments to suppliers in one of the following ways: ## Introduction Standard way : To enter the supplier's prepayment request, use the [Purchase invoices (AP301000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-ap301000/) window and create an internal supplier ledger document of the **Prepayment** type. Next, create a payment for this prepayment request in the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. Simplified method : Create a prepayment directly using the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. Note that this method has some limitations. ## Enter a prepayment in the standard way 1. Go to the [Purchase invoices (AP301000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-ap301000/) window. 1. Click . 1. In the **Type** field, select **Prepayment**. 1. Check the date of the document, and change it if necessary. The system populates the **Post period** field automatically, based on the selected document date. 1. In the **Supplier** field, select the supplier. 1. In the **Location** field, change the supplier location, if necessary. 1. Ensure the document's currency is accurate. If not, choose an appropriate currency. You can only override the currency if the **Enable currency override** check box is selected for the supplier in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. 1. In the **Supplier ref.** field, enter the reference number or ID assigned to the document by the supplier. This number is required if the **Require supplier reference** check box is selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window; otherwise, it is optional. 1. Optional: Add a description of the prepayment request. 1. On the **Document details** tab, enter the details of the prepayment request, following the steps below for each line (transaction): The prepayment request should include at least one line. 1. Click . 1. Optional: In the **Item ID** column, enter the ID of the particular non-stock item or service to be delivered by the supplier; you can instead leave it blank. 1. Optional: Type the description of the transaction in the **Transaction descr.** field. 1. Optional: Enter the needed quantity of the item. 1. Optional: In the **UoM** column, type the unit of measure for the item. 1. Optional: In the **Unit cost** column, type the cost per unit. 1. Type the total amount in the **Amount** column. 1. Make sure that the **Account** column has the account you want to be specified. By default, the system uses the expense account associated with the supplier location. 1. Make sure that the **Subaccount** column has the subaccount you want to be specified. By default, the system fills in the **Subaccount** column in accordance with the rule selected in the **Combine expense sub. from** field of the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. 1. Make sure that the **Branch** column has the branch you want to be specified. 1. Optional: In the **Deferral code** column, select the deferral code defined in the system if the expenses related to the purchased item or service must be recognised in future periods. 1. Do one of the following steps to prepare the document for releasing: + If the **Amount** field in the top part is displayed in the window, enter the total amount of the invoice in this field. + If the **Amount** field is not displayed in the window, make sure the total amount of the prepayment in the **Balance** field is correct. 1. Click . 1. Release the prepayment request, following your company's workflow. 1. Pay the prepayment request in full with a supplier ledger payment. Create a supplier ledger payment and apply it to the prepayment request. Upon releasing the supplier ledger payment for the prepayment, the payment status changes to **Closed**. Additionally, a **Prepayment** type payment is created, using the reference number from the original prepayment request. ## Enter a prepayment in the simplified way 1. Go to the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. 1. Click . 1. In the **Type** field, select **Prepayment**. 1. Check the date of the document, and change it if necessary. The system populates the **Post period** field automatically, based on the selected document date. 1. Select the supplier. 1. In the **Location** field, change the supplier location, if necessary. 1. Ensure the document's currency is accurate. If not, choose an appropriate currency. You can only override the currency if the **Allow currency override** option is enabled for the supplier in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. 1. In the **Payment ref.** field, enter the reference number or ID provided by the supplier for the document. This number is mandatory if the **Require supplier reference** check box is selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window; otherwise, it is optional. 1. Optional: Add a description of the prepayment. 1. In the **Payment amount** field, specify the total amount of the prepayment. 1. Make sure the **Hold** check box is cleared. 1. Click . 1. Release the prepayment, following your company's workflow.