Void a prepayment

Introduction

You can void a prepayment if it has not been paid or applied to invoices.

To cancel an applied prepayment, you first need to unapply the prepayment, as described in Unapply a prepayment.

Void a prepayment paid with a payment

Upon creating a prepayment request and paying it using a supplier ledger payment, the system automatically generates a prepayment.

If you try to void this prepayment, you get a notification advising you to void the supplier ledger payment used to create the prepayment.

1. Go to the Supplier payments (AP302000) window.

2. In the Type field, select Payment.

3. In the Voucher no. field, select the supplier ledger payment to be voided.

4. In the window toolbar, click Void.

   The system changes the status of the original supplier ledger payment to Voided and creates a voided payment with the same reference number as the prepayment used.

5. Click .

6. Make sure the Hold check box is cleared.

7. Release the document following your company workflow.

Void a prepayment

1. Go to the Supplier payments (AP302000) window.

2. In the Type field, select Prepayment.

3. In the Voucher no. field, select the supplier ledger payment to be voided.

4. In the window toolbar, click Void.

   The system changes the status of the prepayment to Voided and creates a voided check with the same reference number as the prepayment used.

5. Click .

6. Make sure the Hold check box is cleared.

7. Release the prepayment following your company workflow.

Related pages

Tasks

• Track prepayments to suppliers
• Apply a prepayment to invoices
• Enter a refund for a prepayment