---
title: "About support for expense reclassification"
description: "Visma Net provides support for expense reclassification."
lang: en
languages:
  en: https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/process-purchase-invoices/about-support-for-expense-reclassification/index.md
lastmod: 2026-02-19
---

> Documentation index: https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/process-purchase-invoices/llms.txt


# About support for expense reclassification

Last modified February 19, 2026

> Visma Net provides support for expense reclassification.


## Introduction

If your company requires a separate step for expense reclassification during invoice processing, you can enable this feature. When activated in the [Enable/disable functionalities (CS100000)](https://docs.vismasoftware.no/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/index.md) window, the invoice release process consists of two stages:

1. **Pre-release**: A data entry worker enters an invoice and pre-releases it. All the expenses specified in the document are temporarily recorded to the reclassification account.
1. **Release**: An authorised accountant reviews a pre-released document, specifies the correct expense accounts and subaccounts (the system allows no other changes), and releases the document.

## Configuration of support for expense reclassification

Once the functionality is activated, you can assign the account and subaccount for temporarily recording non-classified expenses for each supplier in the [Suppliers (AP303000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/index.md) window.

To quickly assign accounts to new suppliers, select the default account and subaccount for expenses that need reclassification for each supplier class. This can be done in the **General ledger accounts** tab of the [Supplier classes (AP201000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-classes-ap201000/index.md) window. By doing this, every new supplier added to the class will automatically have the specified account and subaccount for that class.

## Possible workflows

Pending expense reclassification is only allowed for invoices entered
manually in the Supplier ledger workspace.

You can use one of the following scenarios:

Standard scenario
:   When the data entry worker is familiar with the appropriate expense accounts and subaccounts for an invoice, they can enter the document and release it.

Two-step scenario
:   If you are uncertain about the correct expense accounts to select while entering an invoice, keep the default accounts and subaccounts on the document lines. Click **Pre-release** in the window toolbar to pre-release the document. An authorised accountant will review the document later, assign the appropriate expense account and subaccount to each line, and release the document.

## Reclassification of expenses

An authorised accountant can reclassify expenses for documents pending reclassification using the [Purchase invoices (AP301000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-ap301000/index.md) window. The accountant selects each document with the **Pre-released** status, reviews it, and assigns a specific expense account and subaccount to each document line, according to the expense classification used in your organisation.

For a document with the **Pre-released** status, only the branch, expense account, and expense subaccount may be changed.

## Visibility of the pre-released documents

The **pre-released** invoices appear on supplier ledger reports and inquiries as
**Pre-released** documents.
You can also view them in the [Purchase invoices (AP301000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-ap301000/index.md) window.

## Rules for voiding the pre-released documents

To void an invoice with a **Pre-released** status, make sure that it has not received any payments. If a payment has been made for a pre-released invoice you want to void, you must first void the payment and then void the invoice.


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